This document outlines the organization of the Smithsonian Libraries' Digital Programs and Initiatives Division. It details the various departments within the division including Digital Library and Digitization, Metadata, Biodiversity Heritage Library, Outreach and Education, Scholarly Communications, and Web Services. It provides an overview of the roles and current projects of each department as they work to advance the Smithsonian's strategic goal of reaching 1 billion people annually through a digital first strategy.
Wisconsin and the Digital Public Library of AmericaWiLS
Ryan Claringbole, Public Library Technology Consultant, Wisconsin Department of Public Instruction
Ann Hanlon, Head of Digital Collections and Initiatives, UW-Milwaukee
Paul Hedges, Emerging Technologies Archivist, Wisconsin Historical Society
Moderator: Emily Pfotenhauer, Recollection Wisconsin Program Manager, WiLS
The Digital Public Library of America is a national digital library of cultural heritage content from across the U.S., fed into the library by Hubs throughout the nation. Representatives from organizations across Wisconsin are currently creating such a Hub in the state. This panel will share information about DPLA and Wisconsin's next steps for participation.
Digital collections: Increasing awareness and useButtes
Your digital collections are online. What's next? Learn how CONTENTdm users including libraries, museums and archives use a variety of ways to increase awareness and promote their digital collections. The session will also highlight the use of the WorldCat Digital Collection Gateway that provides you with a self-service tool for uploading the metadata of your unique digital content to WorldCat and is available to all repository managers.
Wisconsin and the Digital Public Library of AmericaWiLS
Ryan Claringbole, Public Library Technology Consultant, Wisconsin Department of Public Instruction
Ann Hanlon, Head of Digital Collections and Initiatives, UW-Milwaukee
Paul Hedges, Emerging Technologies Archivist, Wisconsin Historical Society
Moderator: Emily Pfotenhauer, Recollection Wisconsin Program Manager, WiLS
The Digital Public Library of America is a national digital library of cultural heritage content from across the U.S., fed into the library by Hubs throughout the nation. Representatives from organizations across Wisconsin are currently creating such a Hub in the state. This panel will share information about DPLA and Wisconsin's next steps for participation.
Digital collections: Increasing awareness and useButtes
Your digital collections are online. What's next? Learn how CONTENTdm users including libraries, museums and archives use a variety of ways to increase awareness and promote their digital collections. The session will also highlight the use of the WorldCat Digital Collection Gateway that provides you with a self-service tool for uploading the metadata of your unique digital content to WorldCat and is available to all repository managers.
Sustaining Digital Inclusion; Dissolving Silos.
Solutions to reducing gaps in digital literacy, broadband access and technology use started at the grassroots level. Having been through two federal programs in the United States, we now have top down attention and approaches being created. We learned from BTOP (Broadband Technology Opportunities Program) the necessity of working through trusted organizations and individuals to increase information technology skills and home broadband adoption. Local approach is essential.
Institutionalizing digital inclusion brings necessary attention and funding. Seattle and Minneapolis have staff dedicated to leading and coordinating digital inclusion efforts. Austin and Chicago are investing local resources in digital inclusion. The Google Fiber being deployed in Kansas City has resulted in funding and community collaborations focused upon making sure all residents benefit from the high-speed network in Kansas City. One of Broadband Rhode Island’s strategies has been to integrate digital inclusion into existing programs and initiatives. They have successfully had broadband data included in an open data warehouse, digital literacy included in the state’s adult education program, and broadband infrastructure and adoption data included in a statewide planning process.
Tatjana Aparac-Jelušić, Lucija Žilić, Jelena Šatalić Krstić: Marketing digiti...KISK FF MU
Talk given at the BOBCATSSS 2015 conference - http://www.bobcatsss2015.com/.
LAM institutions had to implement new ways of promotion due to the development of social networks. Researching how LAM institutions in Croatia embraced these changes regarding promotion of their digitized collections, we explored do they recognise the opportunities social networks offer and how they understand the meaning of being in the space their users already are.
Lighting Talks: Innovations in Digital ProjectsWiLS
Delivered for WiLSWorld 2018 on July 24th in Madison, WI by Laura Damon-Moore, Community Engagement Librarian, Madison Public Library; Ann Hanlon, Head, Digital Collections and Initiatives and DH Lab, UW-Milwaukee; Erin F. H. Hughes, Mukurtu Hub Manager, WiLS; Greg Kocken, Special Collections Librarian and University Archivist, UW-Eau Claire; Emily Pfotenhauer, Community Liaison and Service Specialist, WiLS; Randi Ramsden, Program Coordinator, National Digital Newspaper Program, Wisconsin Historical Society; Tamara Ramski, Digitization Assistant, South Central Library System; and Vicki Tobias, Program Coordinator, Curating Community Digital Collections, WiLS
This fast-paced session highlights new tools and innovative approaches Wisconsin libraries are using to create, share and preserve digital collections. Projects include efforts to collect oral histories and music memorabilia from community members, partnerships with local artists to reimagine digitized special collections, text mining of historical newspapers, managing Indigenous digital collections in culturally responsive ways, centralized digitization training and support for public libraries, and building LIS students’ skills in digital stewardship through hands-on fieldwork at small libraries, archives and museums around the state.
OCLC Research Update at ALA Chicago. June 26, 2017.OCLC
Rachel Frick, OCLC Executive Director of the OCLC Research Library Partnership, reviews some of the broad agenda items and recent publications related to the work of OCLC Research. Rachel is then joined for two presentations on specific research topics. First, Sharon Streams (OCLC Director of WebJunction) and Monika Sengul-Jones (OCLC Wikipedian-in-Residence) present on “Public Libraries and Wikipedia.” Next, Kenning Arlitsch (Dean, Montana State University Library) and Jeff Mixter (OCLC Senior Software Engineer) share their findings on “Accurate Institutional Repository Download Measurement using RAMP, the Repository Analytics and Metrics Portal.”
Outreach Strategies to Engage Citizen Scientists: Insights from the Biodivers...costantinog
Presentation delivered at the joint SPNHC.TDWG 2018 conference on Dunedin, NZ regarding outreach strategies used by the Biodiversity Heritage Library to engage citizen scientists with projects.
Milestones presentation by the SF Tech Council, a multi-sector initiative to increase digital inclusion for older adults and people with disabilities so that all can participate in San Francisco's connected community.
Planning and Implementing a Digital Library ProjectJenn Riley
Riley, Jenn. "Planning and Implementing a Digital Library Project," Indiana LSTA Digital Project Planning Workshop, December 15, 2006, Peabody Public Library, Columbia City, IN and December 16, 2006, Porter County Public Library, Valpairaiso, IN.
Exploring Cultural History Online -- Winding Rivers Library System Kickoff EventRecollection Wisconsin
Slides from the Winding Rivers Library system's Exploring Cultural History Online kickoff event, La Crosse, Wisconsin, June 19, 2014. The WRLS ECHO project is an LSTA-funded initiative to digitize photographs and postcards held by member libraries and local historical societies in the region. Presented by Emily Pfotenhauer, Recollection Wisconsin Program Manager, WiLS.
Cross-sector collaboration for digital museum and library projectsMia
I provide some examples of cross-sector collaboration from the UK, and include some examples of different models for international collaboration. Invited presentation for the Chinese Association of Museums, Taipei, Taiwan, August 2017
Building the Digital Library in Practice: Collaboration Across Borders and Pl...OurDigitalWorld
OLA SuperConference 2018 presentation by Loren Fantin and Matt Barry of OurDigitalWorld and Caroline Daniels and Dan Sifton of the BC PDL working group.
Planning and Implementing a Digital Library ProjectJenn Riley
Brancolini, Kristine and Jenn Riley. "Planning and Implementing a Digital Library Project," Indiana LSTA Digital Project Planning Workshop, February 7, 2006.
BHL and Specimen Collection Data: The needle in the Festuca stackMartin Kalfatovic
BHL and Specimen Collection Data: The needle in the Festuca stack
Biodiversity_Next | 23 October 2019 | Leiden
Martin R. Kalfatovic. BHL Program Director | Biodiversity Heritage Library. ORCID: 0000-0002-4563-4627. https://doi.org/10.3897/biss.3.37787
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Sustaining Digital Inclusion; Dissolving Silos.
Solutions to reducing gaps in digital literacy, broadband access and technology use started at the grassroots level. Having been through two federal programs in the United States, we now have top down attention and approaches being created. We learned from BTOP (Broadband Technology Opportunities Program) the necessity of working through trusted organizations and individuals to increase information technology skills and home broadband adoption. Local approach is essential.
Institutionalizing digital inclusion brings necessary attention and funding. Seattle and Minneapolis have staff dedicated to leading and coordinating digital inclusion efforts. Austin and Chicago are investing local resources in digital inclusion. The Google Fiber being deployed in Kansas City has resulted in funding and community collaborations focused upon making sure all residents benefit from the high-speed network in Kansas City. One of Broadband Rhode Island’s strategies has been to integrate digital inclusion into existing programs and initiatives. They have successfully had broadband data included in an open data warehouse, digital literacy included in the state’s adult education program, and broadband infrastructure and adoption data included in a statewide planning process.
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LAM institutions had to implement new ways of promotion due to the development of social networks. Researching how LAM institutions in Croatia embraced these changes regarding promotion of their digitized collections, we explored do they recognise the opportunities social networks offer and how they understand the meaning of being in the space their users already are.
Lighting Talks: Innovations in Digital ProjectsWiLS
Delivered for WiLSWorld 2018 on July 24th in Madison, WI by Laura Damon-Moore, Community Engagement Librarian, Madison Public Library; Ann Hanlon, Head, Digital Collections and Initiatives and DH Lab, UW-Milwaukee; Erin F. H. Hughes, Mukurtu Hub Manager, WiLS; Greg Kocken, Special Collections Librarian and University Archivist, UW-Eau Claire; Emily Pfotenhauer, Community Liaison and Service Specialist, WiLS; Randi Ramsden, Program Coordinator, National Digital Newspaper Program, Wisconsin Historical Society; Tamara Ramski, Digitization Assistant, South Central Library System; and Vicki Tobias, Program Coordinator, Curating Community Digital Collections, WiLS
This fast-paced session highlights new tools and innovative approaches Wisconsin libraries are using to create, share and preserve digital collections. Projects include efforts to collect oral histories and music memorabilia from community members, partnerships with local artists to reimagine digitized special collections, text mining of historical newspapers, managing Indigenous digital collections in culturally responsive ways, centralized digitization training and support for public libraries, and building LIS students’ skills in digital stewardship through hands-on fieldwork at small libraries, archives and museums around the state.
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Rachel Frick, OCLC Executive Director of the OCLC Research Library Partnership, reviews some of the broad agenda items and recent publications related to the work of OCLC Research. Rachel is then joined for two presentations on specific research topics. First, Sharon Streams (OCLC Director of WebJunction) and Monika Sengul-Jones (OCLC Wikipedian-in-Residence) present on “Public Libraries and Wikipedia.” Next, Kenning Arlitsch (Dean, Montana State University Library) and Jeff Mixter (OCLC Senior Software Engineer) share their findings on “Accurate Institutional Repository Download Measurement using RAMP, the Repository Analytics and Metrics Portal.”
Outreach Strategies to Engage Citizen Scientists: Insights from the Biodivers...costantinog
Presentation delivered at the joint SPNHC.TDWG 2018 conference on Dunedin, NZ regarding outreach strategies used by the Biodiversity Heritage Library to engage citizen scientists with projects.
Milestones presentation by the SF Tech Council, a multi-sector initiative to increase digital inclusion for older adults and people with disabilities so that all can participate in San Francisco's connected community.
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3. Greater Reach,
Greater Relevance, and
Profound Impact
Goal 3: Reach 1 billion people a year
with a “digital first” strategy
Smithsonian Strategic Plan
4. Associate Director
and BHL Program Director
Martin R. Kalfatovic
SIL Organization Chart
Digital Programs & Initiatives
Division
23.5 FTE
7 Direct Reports
17.5 Federal
6 Term Trust
5. Associate Director
and BHL Program Director
Martin R. Kalfatovic
Web Services & Information
Technology Department
Joel Richard
• Phil Meredith
• Kristina Cottingham
• Conrad Ziyad
Digital Library & Digitization
Keri Thompson
• Jacqueline Chapman
• Vacant
Digitization
• Jacqueline Chapman
• David Holbert
• Stefaan Hurts
• Daniel Euphrat
• Vacant
• Donnie Proctor (p/t)
Scholarly Communications
Alvin Hutchinson
• Doug Dunlop
SIL Organization Chart
Digital Programs & Initiatives
Division
Outreach &
Education
• Erin Rushing
• Sara Cardello
Biodiversity Heritage Library
Department
Carolyn Sheffield
Metadata Department
Suzanne Pilsk
• Bess Missell
• Richard Naples
• Sue Graves Secretariat
• Bianca Crowley
• Grace Costantino
6. Associate Director
and BHL Program Director
Martin R. Kalfatovic
Web Services & Information
Technology Department
Joel Richard
• Phil Meredith
• Kristina Cottingham
• Conrad Ziyad
Digital Library & Digitization
Keri Thompson
• Jacqueline Chapman
• Vacant
Digitization
• Jacqueline Chapman
• David Holbert
• Stefaan Hurts
• Daniel Euphrat
• Vacant
• Donnie Proctor (p/t)
Scholarly Communications
Alvin Hutchinson
• Doug Dunlop
SIL Organization Chart
Digital Programs & Initiatives
Division
Outreach &
Education
• Erin Rushing
• Sara Cardello
Biodiversity Heritage Library
Department
Carolyn Sheffield
Metadata Department
Suzanne Pilsk
• Bess Missell
• Richard Naples
• Sue Graves Secretariat
• Bianca Crowley
• Grace Costantino
7. Associate Director
and BHL Program Director
Martin R. Kalfatovic
Digital Library & Digitization
Keri Thompson
• Jacqueline Chapman
• Vacant
Digitization
• Jacqueline Chapman
• David Holbert
• Stefaan Hurts
• Daniel Euphrat
• Vacant
• Donnie Proctor (p/t)
SIL Organization Chart
Digital Programs & Initiatives
Division
DIGITAL LIBRARY &
DIGITIZATION DEPARTMENT
8. Associate Director
and BHL Program Director
Martin R. Kalfatovic
Digital Library & Digitization
Keri Thompson
• Jacqueline Chapman
• Vacant
Digitization
• Jacqueline Chapman
• David Holbert
• Stefaan Hurts
• Daniel Euphrat
• Vacant
• Donnie Proctor (p/t)
SIL Organization Chart
Digital Programs & Initiatives
Division
DIGITAL LIBRARY
The Digital Library department works
closely with the Web Services
department, Metadata Unit, and
collections managers to produce all
kinds of content for the Digital Library
including online exhibitions, image
collections, and of course our online
books. Here is a continually updated
list of our most recent scans.
9. Associate Director
and BHL Program Director
Martin R. Kalfatovic
Digital Library & Digitization
Keri Thompson
• Jacqueline Chapman
• Vacant
Digitization
• Jacqueline Chapman
• David Holbert
• Stefaan Hurts
• Daniel Euphrat
• Vacant
• Donnie Proctor (p/t)
SIL Organization Chart
Digital Programs & Initiatives
Division
DIGITIZATION
The department manages digitization for all of the
Smithsonian Libraries' including book digitization
for the Biodiversity Heritage Library as well as special
digitization projects for archival and manuscript material.
Though most of our mass-scanning is done in partnership
with the Internet Archive, our in-house imaging center
provides high quality digital images for online display as
well as gallery exhibition design and installation; print
publications of the Institution; and other publication needs.
The imaging center is the primary digitizer of all large-
format (folio, map) materials, manuscripts, archival
collections, and exceptionally fragile material.
10. Associate Director
and BHL Program Director
Martin R. Kalfatovic
SIL Organization Chart
Digital Programs & Initiatives
Division
Metadata Department
Suzanne Pilsk
• Bess Missell
• Richard Naples
• Sue Graves
Staff participate in major
international cooperative
efforts such as the
Biodiversity Heritage
Library, Global Philatelic
Library, and
development of a
metadata model for 3d
scanning.
11. Associate Director
and BHL Program Director
Martin R. Kalfatovic
SIL Organization Chart
Digital Programs & Initiatives
Division
Metadata Department
Suzanne Pilsk
• Bess Missell
• Richard Naples
• Sue Graves
METADATA I
When you need assistance
on how to collect
information/descriptions,
please contact Suzanne
Pilsk. Sometimes SIRIS will
be the answer, when that’s
the case, Suzanne will
direct you to the appropriate
Discovery Services staff.”
METADATA II
• Works with Discovery
Services on SIRIS reports for
special projects
• Provides data visualizations
for Smithsonian research
output
12. Associate Director
and BHL Program Director
Martin R. Kalfatovic
SIL Organization Chart
Digital Programs & Initiatives
Division
Metadata Department
Suzanne Pilsk
• Bess Missell
• Richard Naples
• Sue Graves
METADATA II
Current projects under
development include:
• reporting and visualization of
metrics, citation data for
publications and datasets
• description of trade literature
and art vertical files
• linked data initiatives
• global identifiers for
researchers, publications and
datasets
13. Associate Director
and BHL Program Director
Martin R. Kalfatovic
SIL Organization Chart
Digital Programs & Initiatives
Division
Biodiversity Heritage Library
Department
Carolyn Sheffield
Secretariat
• Bianca Crowley
• Grace Costantino
14. Associate Director
and BHL Program Director
Martin R. Kalfatovic
SIL Organization Chart
Digital Programs & Initiatives
Division
Biodiversity Heritage Library
Department
Carolyn Sheffield
Secretariat
• Bianca Crowley
• Grace Costantino
BHL SECRETARIAT
The BHL Secretariat manages the overall BHL
partnership of 20 Members, 20 Affiliates, and
40+ other contributor from around the world.
The Secretariat’s primary responsibilities are
• Providing financial management of BHL’s
external dues funding ($220,000/year);
internal endowment funding ($350,000/year)
and grants & other donations (varies by year)
• Managing BHL collections, collections
development, partner community support,
and related activities
• Managing the BHL outreach and
communications to a global community of
interested biodiversity researchers and citizen
scientists
15. Associate Director
and BHL Program Director
Martin R. Kalfatovic
SIL Organization Chart
Digital Programs & Initiatives
Division
Outreach &
Education
• Erin Rushing
• Sara Cardello
16. Associate Director
and BHL Program Director
Martin R. Kalfatovic
SIL Organization Chart
Digital Programs & Initiatives
Division
Outreach &
Education
• Erin Rushing
• Sara Cardello
ERIN RUSHING
• Management of the
Smithsonian
Libraries Internship
program
• General liaison with
Smithsonian
Enterprises
• Liaison to General
Counsel for Copyright
and Intellectual property
issues
• Social media
coordination
• Liaison with Smithsonian
Enterprises’ Product
Development &
Licensing Group
• Rights & Reproductions
management (outside
requests to use images)
• Coordinate Smithsonian
Libraries lectures
20. Associate Director
and BHL Program Director
Martin R. Kalfatovic
SIL Organization Chart
Digital Programs & Initiatives
Division
Outreach &
Education
• Erin Rushing
• Sara Cardello
SARA CARDLLO
• Primary contact with
the Smithsonian
Education
• Outreach to the K-12
community to
promote use of SIL
content
• Teen Docent
Program
• SIL Teen Council
• Liaison with other
Smithsonian unit
education programs
24. Associate Director
and BHL Program Director
Martin R. Kalfatovic
Scholarly Communications
Alvin Hutchinson
• Doug Dunlop
SIL Organization Chart
Digital Programs & Initiatives
Division
SCHOLARLY
COMMUNICATIONS
Scholarly Communications staff
manage Smithsonian Research
Online which includes both the
Smithsonian Digital Document
Repository (using DSpace) and
the Smithsonian Research
Bibliography. Smithsonian
Research Online (or SRO) seeks
to capture the research output of
Smithsonian scholars and make it
available to Institutional
management as well as scientists
and historians world-wide
25. Associate Director
and BHL Program Director
Martin R. Kalfatovic
Scholarly Communications
Alvin Hutchinson
• Doug Dunlop
SIL Organization Chart
Digital Programs & Initiatives
Division
Metadata Department
Suzanne Pilsk
• Bess Missell
• Richard Naples
• Sue Graves
SCHOLARLY
COMMUNICATIONS
• Smithsonian Research Online
• Smithsonian Profiles
• Metrics and Scholarly impact
• Liaison with Smithsonian
Institution Scholarly Press
• Manage the Smithsonian’s
compliance with the White
House mandate on “Increasing
Access to the Results of
Federally Funded Scientific
Research”
26. Associate Director
and BHL Program Director
Martin R. Kalfatovic
Web Services & Information
Technology Department
Joel Richard
• Phil Meredith
• Kristina Cottingham
• Conrad Ziyad
SIL Organization Chart
Digital Programs & Initiatives
Division
WEB SERVICES &
INFORMATION TECHNOLOGY
The Web Services department is responsible
for creation and maintenance of the technical
infrastructure for the Libraries' website which
includes digitized collections, exhibitions,
and data that are part of the Digital Library.
Web Services also provides programming
and other computing support for special
projects and technical support for the
Libraries' social media activities which are
implemented by a pan-library group.
This department is also responsible for
coordination of services with the central
Smithsonian IT office.
29. Associate Director
and BHL Program Director
Martin R. Kalfatovic
Web Services & Information Technology Department
SIL Organization Chart
Digital Programs & Initiatives
Division
SIL Web Properties
SIL “Website”
library.si.edu (Drupal)
SIL Blog: Unbound
blog.library.si.edu
(WordPress)
SIL “Old Website”
www.sil.si.edu
(ColdFusion/SQL) Digital Repository
repository.si.edu
(DSpace)
Smithsonian Research
Online (SRO)
research.si.edu
(WordPress/SQL/
ColdFusion)
Smithsonian Profiles
Profiles.si.edu
(Vivo)
OCIO Platforms
Enterprise Digital Asset Network /
EDAN (Various)
Digital Asset Management System
(DAMS)
BHL
BiodiversityLibrary.org
(.net/SQL/+)
Digital Storage (EMC Isilon)
SRO Staff Backend
Staff.research.si.edu
(Various)
30. Smithsonian and Technology
Power | Pipes | Ping | and STORAGE
Smithsonian
Libraries digitization
How big is the
Smithsonian Libraries’
Digital Collection?
Year 1 (2017) = Total 156.6 TB
Year 2 (2018) = Total 171.6 TB
Year 3 (2019) = Total 186.6 TB
Year 4 (2020) = Total 203 TB
33. Provost O'Connor Previews WWW Pilot Project
Tom Garnett with Barbara Smith and Provost
Dennis O'Connor.
Provost J. Dennis O'Connor and Director Barbara
J. Smith visited the Libraries' World Wide Web
Home Page in March when Systems Department
head Tom Garnett conducted a preview of the
Libraries pilot re-publishing project. Scheduled to
go online in May, the pilot project is a re-
publication of John C. Ewers's "Hair Pipes in
Plains Indian Adornment," a 1957 study published
by the Bureau of American Ethnology. Garnett also
gave a demonstration of the Libraries' exhibition,
Science and the Artist's Book, and the Home
Pages of several branch libraries.
Information. No. 80. Spring/Summer 1996.
Smithsonian
Libraries digitization:
1996
34. Being digital-first is about more than adopting
new technologies. It means prioritizing the
needs of our audiences and users, engaging
them with relevant, compelling content, and
meeting them wherever they seek information. To
do this, we need to build digital skills and
sensibilities into the organization; ensuring the
knowledge we produce can be preserved,
accessed, linked, and integrated into the global
information ecosystem.
Greater Reach, Greater Relevance, and Profound Impact
35. Greater reach and engagement, measured by
macro-level metrics for online audiences and by
qualitative assessments of the visitor experience,
both onsite and online
Continued progress in collections digitization
Greater Reach, Greater Relevance, and Profound Impact
36. “Digital First” organizational transformation, measured
by hiring of staff with critical skills, training of existing
staff in digital skills, funding allocated to digital
requirements, etc.
37. Thank You & Questions
The only way of discovering the limits of the possible is to venture
a little way past them into the impossible. – Arthur C. Clarke