Handouts to 1st lecture on Project Management for Riga Techgirls mentorship program

1. Julija Melnika
PM tech track lead

2. Agenda
● Project Manager
● Basic PM methodology - Waterfall
● Some tools

3. Basic rules
● Mute yourself when not speaking
● Please be here
● Let’s try raising hands
● Don’t be afraid to ask!

4. Project Manager (PM)

5. Qualities of good PM

7. Qualities of good PM
● Taking responsibility
● Curiosity
● Persistence
● Hard-worker
● Bird-view/Strategic view
● Thinking 5 steps ahead, not only in
positive ways
● Communication

8. What does PM do?
Distributes
tasks
Controls task
execution
Talks to
client
Reports to
higher-ups
Adjusts
documentation
Leads a
team
Motivates
a team
Sales/
upsales
Responsible
for finances
Does part of
project work
Organizes HOW
the work is done

9. Best doer ≠ PM

10. PM knowledge areas (according to PMI)
- Integration
- Scope
- Time
- Cost
- Quality
- Procurement
- Human resources
- Communications
- Risk management
- Stakeholder management

11. From personal experience
- Write system requirements
- Read/analyse legal agreements
- Create pivot reports
- Work with freelancers
- Lead trainings
- Owner for time reporting system
- Develop Project portfolio management system
- Employee performance evaluation system
- Recruitment interviews
- Write news releases/texts for websites
- Review designs in Figma
- Wordpress websites
- Lead workshop

12. Qualities of good PM
● Taking responsibility
● Curiosity
● Persistence
● Hard-worker
● Bird-view/Strategic view
● Thinking 5 steps ahead, not only in
positive ways
● Communication
● CONSTANT LEARNING/SELF-DEVELOPMENT

13. CONSTANT LEARNING
- Learn how to learn
COURSERA.ORG
Learning How to Learn: Powerful mental tools to help you master tough subjects
McMaster University
- Learn how to read books
- Learn how to visit conferences

14. Project

15. Some basic terms
● What is a project?
○ Temporary, Defined scope, Defined resources,
Unique (not routine), Improvement
● What is a process?
○ Standardized, set of procedures,repetitive
● What is a product?
○ Something that is created/ maintained/
supported according to customer and business
needs

16. ej.uz/PM1-V1

17. WATERFALL model
Requirements
Design
Implementation
Verification
Deployment
Maintenance
BA
Architects
Devs
Testers
Release&Change
Support

18. Tools

19. Documentation 1:
Project Charter (project start)
● Project name
● Project dates
● Project priority
● Project Owner
● Project Sponsor
● Project team
● Project goal (end result)
● Business impact goal (purpose)
● Scope/Out of scope
● Deliverables and milestones
● Resources
● Budget
● Assumptions
● Dependencies
● Risks
● Repositories
● Regular meetings
● RACI table (responsible, accountable, consulted, informed)
● Follow up (Handover, IPR, sustainability)

20. RACI Matrix
PM Tech Lead Project
Owner
Project
Sponsor
Senior
Tester
Task 1 C A C R
Task 2 A, C R R
Change in
scope
R A C, I
Change in
budget
R C A I
Responsible, Accountable (only one), Consulted, Informed

21. Documentation 2: Work
Breakdown Structure
Bake
a
cake
Buy missing ingredients
Mix wet ingredients
Bake
Mix dry ingredients
Make a list
Go to shop
Check what is
missing against
recipe
Find paper and pen
Write missing
products

22. Bake a cake
Buy missing ingredients Mix wet ingredients Bake
Mix dry ingredients
Make a list Go to shop
Check what is
missing against
recipe
Find paper and pen
Write missing
products

23. Documentation 3: status
report
Project Status (RYG) What we are planning to do next
What has been done in the last period Issues, problems etc

24. What we talked about
● PM
○ Best qualities
○ What does she do? Everything!
○ Learn how to learn!
● Project vs Process vs Product
● Waterfall model
● 3 tools:
○ Project charter
○ Work Breakdown Structure
○ Project reports

25. Next time:
● 22/02 and 27/02
● Agile and Scrum!

26. Thank you!