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#FuturePMO
#FuturePMO
Empowering PMOs to
Improve Project Delivery
Amy Lewis & Mike Belch
Wellingtone
#FuturePMO
Mike Belch &
Amy Lewis
 Wellingtone P3M3 Assessors
 Axelos Consulting Partners
#FuturePMO
Agenda
 Two Acronym Definitions
 Two Word Definitions
 One Quote
 Result = Empowered PMOs
#FuturePMO
#FuturePMO
QUESTION:
Name one way to
improve project delivery
#FuturePMO
DEF: CAPABILITY
Resources that provide
the ability to execute a
given task
#FuturePMO
DEF: POTI
A method for describing a
capability - PROCESS
ORGANISATION TOOLS &
INFORMATION
#FuturePMO
PROCESS
 Not just PRINCE2
#FuturePMO
#FuturePMO
PROCESS
• P3 processes
• Uncertainty management – risk, opportunity, assumption, issue,
dependency
• Planning
• Finance & Commercial management
• Team Management
• Project approvals – initiation & closure
• Reporting
• Business Rhythm
#FuturePMO
QUESTION:
Who Delivers Projects?
#FuturePMO
ORGANISATION
 Not just the Project Manager
#FuturePMO
#FuturePMO
ORGANISATION
• How many roles?
• How do the roles relate to each other, i.e. organization
structure?
• Roles Responsibilities Accountabilities Authorities
• Matching people to roles
• Skills + Qualifications + Experience = SQEP!
#FuturePMO
TOOLS TECHNIQUES
TECHNOLOGY TEMPLATES
 Not just MS Project
#FuturePMO
#FuturePMO
TOOLS TECHNIQUES TECHNOLOGY TEMPLATES
• Tools – planning, collaboration, reporting
• Techniques – how-to, tips & tricks
• Technology – mobile, teleconferencing, offline
• Templates – appropriate, useable, scalable, i.e. appropriate to
the work being delivered
#FuturePMO
INFORMATION & KNOWLEDGE
 Not just monthly reports
#FuturePMO
#FuturePMO
INFORMATION & KNOWLEDGE
• Management
Information
• Business Intelligence
• Corporate knowledge
• Learning from
experience – our own
lessons learned
• Learning from others –
industry best practice
#FuturePMO
QUOTE:
“If you can’t measure it,
you can’t improve it.”
Peter Drucker
#FuturePMO
MEASURMENT IN FORMULA ONE
• 300 sensors
• 1.5km wiring
• 4,000 parameters
• 3GB live telemetry
• Informs team tactics for
qualifying and during
the race itself
• 4GB logging
• Informs strategy &
improvement post-race
#FuturePMO
DEF: MATURITY
The degree to which a
capability can perform in a
repeatable predictable manner
#FuturePMO
P3M3
#FuturePMO
#FuturePMO
DEF: P3M3
Portfolio Programme
Project Management
Maturity Methodology
#FuturePMO
P3M3 MATURITY LEVELS
Level 1: Initial
Ad-hoc processes
Level 2:
Repeatable
Basis process
established for larger
projects
Level 3: Defined
Standard processes for
all projects
Level 4:
Managed
Process integrated into
wider corporate entity.
Compliance is
mandatory.
Level 5: Optimised
Process established
for continuous
improvement.
#FuturePMO
P3M3 FOUNDATION
#FuturePMO
P3M3 Results - example level 3 assessment
#FuturePMO
CONCLUSION
• Lots of ways to improve project delivery
• It’s more than just getting a PM trained in PRINCE2
• POTI helps us understand what the full capability needs to be
• Instrument everything just like the Williams F1 cars
• If you can measure it, you can improve it
• P3M3 gives a baseline measure
• Run your improvement plan as a programme
#FuturePMO
PUTTING THE PMO IN CHARGE
• PMO defines the full scope of the capability
• PMO puts instrumentation in place & collects measurements
• PMO instigates P3M3
• PMO drives the improvement as a programme
• PMO is in charge!
#FuturePMO
Thank You
 Make sure you understand the extent
of your own project delivery capability
 Look at how you can measure the
effectiveness of your capability
 Consider establishing a baseline
measure through P3M3 assessment
 Run your capability improvements as a
programme
 Amy Lewis
 Amy.Lewis@wellingtone.co.uk
 www.wellingtone.co.uk
 https://www.linkedin.com/in/am
yelizabethlewis/
#FuturePMO

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