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Empowering PMOs to Improve Project Delivery - Wellingtone | FuturePMO 2021

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Empowering PMOs to Improve Project Delivery - Wellingtone | FuturePMO 2021

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Presenters: Amy Lewis and Mike Belch, Wellingtone
Presentation: Wellingtone looks at ways to improve project delivery within your organisation and the capability your resources have to fulfil these tasks.
They cover the processes you can use, tools, techniques and technology templates, information and management, as well as P3M3.

To attend the next FuturePMO conference, please visit www.FuturePMO.com

Presenters: Amy Lewis and Mike Belch, Wellingtone
Presentation: Wellingtone looks at ways to improve project delivery within your organisation and the capability your resources have to fulfil these tasks.
They cover the processes you can use, tools, techniques and technology templates, information and management, as well as P3M3.

To attend the next FuturePMO conference, please visit www.FuturePMO.com

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Empowering PMOs to Improve Project Delivery - Wellingtone | FuturePMO 2021

  1. 1. #FuturePMO #FuturePMO Empowering PMOs to Improve Project Delivery Amy Lewis & Mike Belch Wellingtone
  2. 2. #FuturePMO Mike Belch & Amy Lewis  Wellingtone P3M3 Assessors  Axelos Consulting Partners
  3. 3. #FuturePMO Agenda  Two Acronym Definitions  Two Word Definitions  One Quote  Result = Empowered PMOs #FuturePMO
  4. 4. #FuturePMO QUESTION: Name one way to improve project delivery
  5. 5. #FuturePMO DEF: CAPABILITY Resources that provide the ability to execute a given task
  6. 6. #FuturePMO DEF: POTI A method for describing a capability - PROCESS ORGANISATION TOOLS & INFORMATION
  7. 7. #FuturePMO PROCESS  Not just PRINCE2 #FuturePMO
  8. 8. #FuturePMO PROCESS • P3 processes • Uncertainty management – risk, opportunity, assumption, issue, dependency • Planning • Finance & Commercial management • Team Management • Project approvals – initiation & closure • Reporting • Business Rhythm
  9. 9. #FuturePMO QUESTION: Who Delivers Projects?
  10. 10. #FuturePMO ORGANISATION  Not just the Project Manager #FuturePMO
  11. 11. #FuturePMO ORGANISATION • How many roles? • How do the roles relate to each other, i.e. organization structure? • Roles Responsibilities Accountabilities Authorities • Matching people to roles • Skills + Qualifications + Experience = SQEP!
  12. 12. #FuturePMO TOOLS TECHNIQUES TECHNOLOGY TEMPLATES  Not just MS Project #FuturePMO
  13. 13. #FuturePMO TOOLS TECHNIQUES TECHNOLOGY TEMPLATES • Tools – planning, collaboration, reporting • Techniques – how-to, tips & tricks • Technology – mobile, teleconferencing, offline • Templates – appropriate, useable, scalable, i.e. appropriate to the work being delivered
  14. 14. #FuturePMO INFORMATION & KNOWLEDGE  Not just monthly reports #FuturePMO
  15. 15. #FuturePMO INFORMATION & KNOWLEDGE • Management Information • Business Intelligence • Corporate knowledge • Learning from experience – our own lessons learned • Learning from others – industry best practice
  16. 16. #FuturePMO QUOTE: “If you can’t measure it, you can’t improve it.” Peter Drucker
  17. 17. #FuturePMO MEASURMENT IN FORMULA ONE • 300 sensors • 1.5km wiring • 4,000 parameters • 3GB live telemetry • Informs team tactics for qualifying and during the race itself • 4GB logging • Informs strategy & improvement post-race
  18. 18. #FuturePMO DEF: MATURITY The degree to which a capability can perform in a repeatable predictable manner
  19. 19. #FuturePMO P3M3 #FuturePMO
  20. 20. #FuturePMO DEF: P3M3 Portfolio Programme Project Management Maturity Methodology
  21. 21. #FuturePMO P3M3 MATURITY LEVELS Level 1: Initial Ad-hoc processes Level 2: Repeatable Basis process established for larger projects Level 3: Defined Standard processes for all projects Level 4: Managed Process integrated into wider corporate entity. Compliance is mandatory. Level 5: Optimised Process established for continuous improvement.
  22. 22. #FuturePMO P3M3 FOUNDATION
  23. 23. #FuturePMO P3M3 Results - example level 3 assessment
  24. 24. #FuturePMO CONCLUSION • Lots of ways to improve project delivery • It’s more than just getting a PM trained in PRINCE2 • POTI helps us understand what the full capability needs to be • Instrument everything just like the Williams F1 cars • If you can measure it, you can improve it • P3M3 gives a baseline measure • Run your improvement plan as a programme
  25. 25. #FuturePMO PUTTING THE PMO IN CHARGE • PMO defines the full scope of the capability • PMO puts instrumentation in place & collects measurements • PMO instigates P3M3 • PMO drives the improvement as a programme • PMO is in charge!
  26. 26. #FuturePMO Thank You  Make sure you understand the extent of your own project delivery capability  Look at how you can measure the effectiveness of your capability  Consider establishing a baseline measure through P3M3 assessment  Run your capability improvements as a programme  Amy Lewis  Amy.Lewis@wellingtone.co.uk  www.wellingtone.co.uk  https://www.linkedin.com/in/am yelizabethlewis/ #FuturePMO

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