Parliamentary Procedure is a tool for meetings. This is used in almost all kinds of organizations composed of 5 or more people. The objective of which is to make effective use of meeting time. This is is the tool for organizations make decisions in a fair, consistent (Written), considerate (consensus/quorum), efficient manner.
Minutes of the meetings are the written proof of the activities and discussions held during the meetings. It is not a narrative of conversations, rather, it is a summary of points made during the meeting. If quotes are necessary, so it be. TIP: Bring a recorder so you can retype with ease, and pay attention during the meeting.
4 important duties of HR Dept before meetings: -Make sure a notice has been sent to everyone involved in that particular meeting. -Make sure there will be a quorum for the meeting. -Remind the president to send an agenda for the meeting. (TIP: ask the President for the agenda ahead time so when you send notices, it will already include the agenda - - so that everyone can prepare their part.) -Prepare the minutes of the meeting so that everyone can review the contents and comment, if there are corrections/comments.
TIP: Send the minutes of the previous meetings before the meeting so that everyone can review it prior to the meeting. - - This is to save our “executive time” during meetings.
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