2. "Research data is defined as recorded factual
material commonly retained by and accepted in
the scientific community as necessary to validate
research findings; although the majority of such
data is created in digital format, all research data
is included irrespective of the format in which it is
created.”
Engineering and Physical Sciences Research
Council (EPSRC)
What is research data — University of Leicester
www2.le.ac.uk/services/research-data/rdm/what-is-rdm/
research-data
7. Scientific research should be replicable
Data and methods should be well documented
The data should be intelligible
The data should be sustainable
8. Planning data management adds value
Funders require openness, but are willing to pay if budgeted
Good planning underpins a feasible budget that covers cost
The data should be sustainable
9. Communication and transparency improve quality
Both data and publications should be findable
Good data management enables openness
Flaws and errors are found and corrected
10. FUNDERS
Funders expect
open publishing
Open publishing
requires planning
11. European Research Council
The ERC considers that providing free online access to these materials is the most
effective way of ensuring that the fruits of the research it funds can be accessed, read
and used as the basis for further research.
The ERC therefore supports the principle of open access to the published output of
research as a fundamental part of its mission.
Accordingly, the European Research Council:
requests that an electronic copy of any research article, monograph or other research
publication that is supported in whole, or in part, by ERC funding be deposited in a
suitable repository immediately upon publication. Open access should be provided as
soon as possible and in any case no later than six months after the official publication
date. For publications in the Social Sciences and Humanities domain a delay of up to
twelve months is acceptable.
12. European Research Council
encourages ERC funded researchers to use discipline-specific repositories for
their publications. A list of recommended repositories is provided in Appendix 1. If
there is no appropriate discipline specific repository, researchers should make their
publications available in institutional repositories or in centralized ones, such as
Zenodo
reminds ERC funded researchers that open access fees are eligible costs that can be
charged against ERC grants, provided they have been incurred during the duration of
the project.
Open Access Guidelines for researchers funded by the ERC
http://erc.europa.eu/sites/default/files/document/file/ERC_Open_Access_Guidelines-revised_2013.pdf
13. The Academy of Finland advises
researchers to publish their work
following the principles of open
access and open data.
When applying for funding from the
Academy, researchers must include in
their research plans a publication
plan and a data management plan.
14. We also require that the research plan includes a data management
plan, which describes:
how the project proposes to obtain and use its research materials
the rights of ownership and use pertaining to the material used
and generated by the project
how the materials produced by the project (or through research
infrastructures) will be stored and subsequently made available to
other researchers
how the materials will be protected if necessary.
http://www.aka.fi/en-GB/A/Funding-and-guidance/How-to-apply/Guidelines/General-application-guidelines/
15. The Academy also recommends that researchers make their research data available to other
researchers. Previously, applicants were asked to include in their research plans information on the
storage of data. Now, we also want a description of how the data will be made available to others.
[ … ]
As before, the Academy recommends two established databases: the Finnish Social Science Data
Archive (FSD) and the FIN-CLARIN consortium. Despite its name, the FSD does accept data in the
fields of medicine and the humanities as well (where possible). FIN-CLARIN, in turn, is based at the
University of Helsinki and is focused on linguistic data.
As of the September 2014 call, two new repositories have been added to the list of recommended
open data resources. CSC, the IT Center for Science, has opened three services for open data. The
CSC’s IDA Storage Service offers data storage opportunities for Academy-funded researchers. The
CSC’s [Etsin] metadata catalogue, in turn, is the preferred storage location for metadata,
regardless of where the actual research data are stored. Lastly, the CSC’s AVAA open-access
publishing platform offers applications for the use of open access data. In addition, and
alternatively, the Academy recommends the Zenodo service as a service for sharing and storing
research results.
http://www.aka.fi/en-GB/A/Funding-and-guidance/How-to-apply/Guidelines/General-application-guidelines/
16. THINGS TO CONSIDER
LAWS &
RESTRICTIONS
Copyright
Personal integrity
Commercial data
Funder’s requirements
Policies of organization
Contracts
17. THINGS TO CONSIDER
RESOURCES
Time and work for cleaning and publishing data as well as
open access fees should be included from the start to be
eligible project costs.
Plan well, consider the costs and get the benefits from open
science!
18. THINGS TO CONSIDER
DATA QUALITY
THINGS TO CONSIDER
A question of use
Complete, up to date
Intelligible
Well documented
Coherent
Well structured
19. THINGS TO CONSIDER
DOCUMENTATION
How the data has been created
(primary, secondary)
Facts about instruments
Code books and other information
about variables
Standard Operating Procedures
Detailed instructions, workflow etc
Used standards and vocabularies
21. SUSTAINABILITY
THINGS TO CONSIDER
Persistent identifiers
(URN, DOI, ORCID …)
Use repository (FSD,
IDA, Dryad, Zenondo …)
Link data to publications
22. THINGS TO CONSIDER
PLANNING
Finnish Social Science Data Archive
http://www.fsd.uta.fi/tiedonhallinta/
http://www.fsd.uta.fi/en/data_management_planning/
Finnish Data Management Guide
https://www.tdata.fi/tutkimusdatan-hallinta
24. THINGS TO CONSIDER
PUBLICATION
Archambault, E. et al. (2014). Proportion of Open Access Papers Published in Peer-Reviewed
Journals at the and World Levels—1996–2013. Deliverable D.1.8. (2014 Update).
Version 11b.
25. Open Science & Open Access
Copyright in Finland applied to all works
No one can make copies or develop a work
unless it’s licensed by all copyright holders
Licensing can be used to give different rights
For research data CC0 and CC-BY 4.0 are
recommended in Finland
The more you give the further you reach
26. Berlin Declaration of Open Access 2003
Open access contributions must satisfy two conditions: The author(s) and right holder(s) of such
contributions grant(s) to all users a free, irrevocable, worldwide, right of access to, and a license to
copy, use, distribute, transmit and display the work publicly and to make and distribute derivative
works, in any digital medium for any responsible purpose, subject to proper attribution of
authorship (community standards, will continue to provide the mechanism for enforcement of
proper attribution and responsible use of the published work, as they do now), as well as the right
to make small numbers of printed copies for their personal use.
A complete version of the work and all supplemental materials, including a copy of the permission
as stated above, in an appropriate standard electronic format is deposited (and thus published) in
at least one online repository using suitable technical standards (such as the Open Archive
definitions) that is supported and maintained by an academic institution, scholarly society,
government agency, or other well-established organization that seeks to enable open access,
unrestricted distribution, inter operability, and long-term archiving.
Signed by the Finnish Council of University Rectors in 2005.
27. Open Access for publications
Green OA: using repositories, embargos may
apply
Golden OA: fees for publishing, free
distribution
Hybrids: “partial gold”
28. Why Open Access?
Better impact
More feedback and response
Ethics
Economy
More fun, sharing is caring
29. OPEN SCIENCE AND RESEARCH INITIATIVE
Open science and research leads to
surprising discoveries and creative insights
Open science and research roadmap 2014–2017
30. Goals
reinforcing the intrinsic nature of science and
research, so that openness and repeatability
increase the reliability and quality of science
and research.
31. Goals
strengthening openness-related expertise, so
that those working in the Finnish research
system know how to harness the
opportunities afforded by openness to boost
Finland’s competitive edge.
32. Goals
ensuring a stable foundation for the research
process, so that good, clear basic structures
and services enable new opportunities to be
harnessed at the right time and ensure a
stable basis for research.
33. Goals
increasing the societal impact of research, so
that open science creates new opportunities
for researchers, decision-makers, business,
public bodies and citizens.
34. Etsin Research data finder
etsin.avointiede.fi
Forms a searchable metadata catalogue for
research data
Provides an identifier for data sets
Enables meriting researchers based on datasets
Independent of storage services
Easy addition of minimum metadata to datasets
35. Etsin Research data finder
etsin.avointiede.fi
Extension of CKAN open source data
management system
Open access to metadata
HAKA login+REMS rights management for input
URN PIDs to datasets
DDI and OAI-PMH metadata harvesting
Versatile REST API with data in JSON format
36. Research data storage
IDA tdata.fi/ida
Secure storage for stable research datasets
Available to projects in universities and the
Academy of Finland
Data owner decides on data openness and
usage policy
Universities manage their quotas
Additional quota may be applied
37. IDA Research data storage
tdata.fi/ida
Open source iRODS technology
Haka authentication+REMS rights management
Several user interfaces
Browser via SUI, sui.csc.fi
WebDav networks disks
iRODS command line
Integrations to Etsin and AVAA
38. AVAA Open data publishing
avaa.tdata.fi
Open platform for publishing
research data
Generic and specialized
applications and APIs for
using data, e.g. download,
analysis and visualizations
Pilot cases in the portal
39. AVAA Open data publishing
Liferay open source platform
Java portlets for applications
Code available in Github
Data in database, file etc.
Open data – no login or
authentication necessary
Access to open data in IDA
40. Sensitive data
Specialized solutions are needed for
sensitive data
Different degrees of openness need
to be supported
41. Identity and access management
Identity management tools
Access management tools
Rights management tools
REMS, Resource Entitlement
Management System
Permanent identifiers (PID)
Licensing guidelines
42. Long-term data preservation
Development of a digital preservation
service
Joint initiative with the National Digital
Library
Piloting underway
43. Take care of your data
Produce rich metadata
Agree on ownership and
copyright issues
Take care of licencing the
research results
Choose the right storage and
publishing venues
Use open source, standards and
interfaces
44.
45. Avointiede.fi
Open Science Handbook
http://avointiede.fi/kasikirja
Topical articles on Open Science at
http://avointiede.fi/portti
Open Science
Roadmaphttp://www.minedu.fi/OPM/Julkaisut/2014/Avoi
men_tieteen_ja_tutkimuksen_tiekartta_2014_2017.html?lan
g=en
46. More information
avointiede.fi
avointiede@postit.csc.fi
@AvoinTiede
47. More information
Service websites
tdata.fi/ida
tdata.fi/avaa
etsin.avointiede.fi
Scientist’s User Interface (HAKA login)
sui.csc.fi
CSC Service Desk
servicedesk@csc.fi, +358 9 457 2821,
weekdays 8:30-16:00
48. Credit
Illustrations by Jørgen Stamp
Published on www.digitalbevaring.dk
Licensed under CC BY 2.5 DK
Modified by OKM/ATT
Metadata on research datasets is collected into Etsin
Metadata may be searched and browsed openly
Adding metadata on a dataset required HAKA identification
Minimum requirements for metadata (minimum metadata model)
The better a dataset is described, the easier it is for others to find and utilize it
Recommendable but not required to open the dataset itself
REMS is an open source tool for management of access rights to research resources, such as research datasets. Applicants can use their federated user IDs
CKAN (Comprehensive Knowledge Archive Network) is a web-based open source data management system for the storage and distribution of data
JSON (JavaScript Object Notation) is a lightweight data-interchange format. It is easy for humans to read and write. It is easy for machines to parse and generate.
REST (REpresentational State Transfer) is a simple stateless architecture that generally runs over HTTP, common API style
Use quotas assigned to universities and Academy of Finland
Division based on Ministry indicators
Universities manage their quotas independently
University contact person approves applications from projects
Usage permits and individual user accounts assigned at CSC
Additional quota may be applied for large space needs
Additional application rounds roughly twice a year
More information from ida-lisaosuus@postit.csc.fi
REMS is an open source tool for management of access rights to research resources, such as research datasets. Applicants can use their federated user IDs
Integrations Search metadata through Etsin & Share data through AVAA
Aila
DataCite
DOI
DRYAD is an open repository of both journal articles and associated datasets for evolutionary biology and a growing range of subjects, hosted at the University of North Carolina.
EUDAT
Figshare is a publisher-funded open repository based in London aimed at the biological sciences but open to all disciplines
FINClarin
FINNA
FINNOA
Finto
FSD
GitHub
JUULI
OpenAire
Open Data Research Network
ORCID