School-based management online reporting system as a proven system through action research

1. John Lou S. Lucenario, Leandro D.
Matocinos, Priscilla V. Jose

2. School-based Management?
SBM=
Empowerment=
Making great
things happen
together

3. Bases
• Millennium Development Goals (MDGs) for
education
• World Bank’s World Development Report 2004
framework for SBM
• Governance of Basic Education Act of 2001 (
RA 9155)
• School First Initiative (2005)
• Basic Education Sector Reform Agenda (
BESRA, 2006)
• DO 83, s. 2012-SBM Guidelines

4. SBM Initial Findings
• SY 2014-2015: 0.45, not even 1 to be considered as
developing
• Lacking Documents: proper program documentations,
community-initiated projects, evaluation and monitoring,
annual development plans, accounting documents,
property inventories of all resources, TLE documentations
& Tech Voc Programs, Canteen Management
• Lacking coordination
• Overlapping of reports

5. Research Questions
1. Does the SBMORS have a
positive effect on efficiency
as perceived by teachers?
2. What is the effect of
SBMORS on SBM level of
practice?

6. Scope & Limitation
-SY 2016-2018
-125 teachers
-San Jose NHS, Rod 1 District
-Efficiency: Teachers’ perceptions
-Effectiveness: Documents

7. SBMORS System
How?

8. Research-
based
Innovation
Community-
based
Technology
SBM

9. ESIP-CIP-AR Model
Root Cause Analysis:
Priority Improvement
Areas
Continuous
Improvement
Projects
Annual
Implementation
Plan
PIA’s
•Drop-out/Retention
•LRC & IM’s
•Students’
Misbehavior
•Waste Segregation
•Canteen System
•Academic
Performance
•Numeracy/Literacy
•Community
Involvement
•Reporting/Coordinat
ion System
•Interpersonnel
Relationship
•Disaster
Prepareness
Identification
of Problem
Review of
Literature
Methodology Experiment Conclusion
Research
Paper Write-
up
Continuous Improvement Projects
Action Research
Enhanced
School
Improvement
Plan
SBM

10. Functional Process Chart
Principal
School
Governing
Council
Enhanced School Improvement Plan
• SBM Team
• School Clerk
Faculty
Ancillary
Functions
Annual Implementation Plan
School-Based
Management
Annual Procurement Plan
Continuous Improvement Projects
Action Research
Curriculum
& Learning
Leadership
&
Governance
Management
of
Resources
Accountability
&Continuous
Improvement
Monitoring & Evaluation Publication
ESIP Coor
Property
Custodian &
Accounting
CIP Coor
SEARCH
Upload file
San Jose National High School
Legend: EvaluationRecord-Keeping Implementation
Adopt-a-school EBEIS

11. SBM Reports

12. Submitting Ancillary Reports
*To be uploaded at SBM Online

14. Sample Ancillary Report

15. Ancillary Report Attachments

16. Coded SBM Roles & Reports
*Table of ancillary functions, reports and schedule of submission

17. Online
Report Steps

24. SBM Report Monitoring &
Recognition

25. SBM Strategies
• Immediate proper program
documentations(minutes, pictorial, narrative,
memo) at most 1 week after event
• Parent-stakeholder-signed evaluations &
programs
• Received letters/invitations
• Submission Reward System
• Close report monitoring & issuance of memo
• Unified forms
• Online storage

26. Teachers’ perception on efficiency
3.93-Very
Efficient 0
0.5
1
1.5
2
2.5
3
3.5
4
4.5
0 20 40 60 80 100 120 140
Series1

27. Teachers’ perception on efficiency
Themes:
a.) Google drive as
efficient reporting
system, b.) Easy
retrieval of reports, c.)
Non-duplication of
reports, d.) Proper time
and report
management, e.)
Encouraging reward
system.

28. Artifacts

29. 0
0.2
0.4
0.6
0.8
1
1.2
1.4
1.6
1.8
2
SY 2015- 2016 SY 2016- 2017 SY 2017- 2018
0.45
1.62
1.95
Division
Gawad
Patnugot
2nd Best SBM
Implementer!
PBB
Better
Large
School!
0.75
Ave.
Increase
Bench
marked
by 5
schools at
district
level!

32. Para sa…

33. Help us build the school…
Be part of the ,BAYANIHAN!