Vendor Management Solution based on Electronic Data Interchange coupled with Contract Management. Complete Audit Trail for Vendor Empanelment along with Online Contract Editor along with change log. Complete Vendor and Company Document Management along with Alert System for renewal process. can integrate to any ERP (Oracle, SAP of Home Grown)

1. Prudent VMS Plus
360
o
Customer Success & Value Creation
Integrated vendor management solution

2. Quick Facts
• Intransure is an ISO 9001:2015 certified company and a member of NASSCOM
• Flexible Engagement models – Agile, Sprint based project management, development and
implementation, along with the finesse to deliver best in class solutions
• Committed to 360o
customer success and value creation
• Team of over 100+, with rich & varied domain expertise
• Global presence with offices in 10+ locations
• Client portfolio covers diversified industry verticals ranging from Retail, Manufacturing,
Energy, IT, Telecom, Government to NGO / Charitable organizations
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It is in the DNA of Intransure that drives us to constantly INVENT new solutions, TRANSFORM customer processes and
ASSURE the customer for 360º success and value creation

3. Business Challenges
• Risks associated with empanelling external vendors
• Compliance with applicable laws, regulations, and secure best practices
• Reliable mechanisms does not exist - spreadsheets and word processing tools no longer meets the
requirements of businesses
• Failure in managing vendor contracts leads to ambiguity, conflict of interest, legalities and increased
costs
• Breach of contracts are harmful for
your business reputation
• Lack of Digitization – paper contracts are
prone to issues like storage, legibility,
accessibility & security as well as increased
carbon footprint
• Managing vendor audits are cumbersome
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4. Prudent VMS Plus – Vendor Management Suite
Prudent VMS Plus is a vendor management solution
built keeping in mind EDI (Electronic Data Interface)
carbon footprint reduction and overall digitization of
conventional vendor management process. This solution
solves problems that businesses face when they work
with,
 Multiple vendors across various services some of
them business critical
 Multiple contracts including due diligence and
renewal
 Back and forth contract negotiations along with
increased paperwork and management
 Increased turn around time during negation stage as
contracts are sent for review to multiple departments
before finalizing them
 Physical contract renewal as well as licenses and
permits required by law
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5. Features of Prudent VMS Plus
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Cloud based product, Login from anywhere
Dynamic role based user management
Online Vendor Registration
Dashboard & Analytics Driven Report Gallery

6. Features of Prudent VMS Plus
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•Comprehensive reporting with
ready-to-view key attributes.
•Driving indicators to see the
complete enterprise workflow
•Simplified effective
communication with the vendor
to address compliance gaps.
DASHBOARD &
ANALYTICS DRIVEN
REPORT GALLERY:
•Highly secured
• Designed with application and
user level encryption and
authentication
•intuitive enough to get the
workflow level security in place, all
the rights are allocated by the
system
SECURITY & DATA
PRIVACY:
•Centralised repository of all
vendors
•Easy access from all Business units
•Vendors can register themselves,
upload documents
•Communicate to vendors through
the application and capture
complete instancesVENDOR
REGISTRATION &
DUE DILIGENCE
•Multiple layers of approval
processes for right access
management
•Approver can directly interact with
the vendor, ask more information
or reject the vendor
•Approval mechanism is integrated
with your email exchange server
for auto notifications and alerts
VENDOR
APPROVAL
MECHANISM
•Capable of setting up auditor
accounts to pre-audit the vendor
•Manage multiple audits for one
vendor
•Auditor can publish the audit
reports in the VMS
VENDOR AUDIT
PROCESS FLOW
•Interactive and completely paper-less
contract management, Track contract
review and negotiations though EDI
•Assign compliance, finance and
operations responsibilities to
respective departments
•Contract changes are accepted and
digitally signed in one click
•Stores the contract with audit log and
date stamps
VENDOR
CONTRACT
MANAGEMENT
Vendor Audit Process Flow
Contract Management

7. Key Benefits
Centralization of vendor enrolment program starting from registration to placing orders
Automation of compliance & regulatory processes to justify ways of working for auditors
Proactive system triggered notifications for renewals and expiry of contracts
Intuitive dashboard and analytic driven report gallery for smart business intelligence
Complete automation of vendor management – a truly paperless initiative
A collaborative environment, Electronic Data Interchange (EDI) format for effective & timely
vendor management
Searching and categorization of vendors based on your global business need
A formal system that is efficient, scalable & capable to handle reviews, documentations and
notify business users for supervisory approvals
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8. © Intransure Technologies
contact@intransure.com