McGill Masters Orientation Day

1. Welcome to McGill University
Department of Integrated Studies
in Education
PhD Orientation, Sept. 2019

2. Faculty of Education
https://www.youtube.com/watch?v=WMQzoRJ5R68&feature=youtu.be
Graduate Studies
https://www.youtube.com/watch?v=q1AMtiUxYbE&list=PLeiIwIfYXthsd9fbDBk9KpgVJdn_oCfHJ
2
Video Presentations

3. Table of Contents
• Student Groups & Welcome Events
• Useful Links
• DISE Doctoral Program
• Funding
• Good Advice
3

4. The Contract
 The relationship between the student and the faculty,
staff, and department is considered to be a contract.
 All those involved in this contract are responsible for
upholding their responsibilities.
 Deadlines, regulations, rules and practices should be
clear, consistent, and respected.
 All contract members are responsible for keeping
informed and in touch.
4

5. 5

6. Welcome to
McGill University
Essential Resources
for Your Success
(Mac specific) http://www.mcgill.ca/macdonald/gradstudents
(All McGill) mcgill.ca/firstyear/graduate-postdoctoral

7. Visit our website at:
mcgill.ca/firstyear/graduate-postdoctoral
The website highlights your pathway to successful graduate studies

8. ACADEMICS
• MacDonald Office of Graduate and Postdoctoral Studies
(MacOGS)
• Funding opportunities
• Thesis guidelines – preparation and submission
• Supervision best practices – communication
• Libraries: MacDonald Campus Library
• McGill Writing Centre (MWC) (downtown campus only)
• Office for Students with Disabilities (OSD)
• Scholarships and Student Aid (SSAO)
…and more!!!
Student Services

9. WELLBEING AND STUDENT LIFE
• Athletics and Recreation
• Counseling Service
• Healthy McGill
• Family Care Program
• Mac Campus Nurse
• Mental Health Service
• Blue Cross Insurance Card Pick-up
• AGSEM: McGill’s Teaching Support Union
• Campus Life & Engagement
• First People’s House
• International Student Services
• Office of Religious and Spiritual Life
• Office of Sustainability
• Student Health Service
• Social Equity and Diversity Education Office
University
Services
Available on Mac Campus
in Student Services CC-124 Downtown Campus Only

10. • Association of Postdoctoral Fellows
• Drivesafe
• Macdonald Campus Graduate Students'
Society
• McGill International Student Network
• McGill Students' Nightline
• Post-Graduate Students' Society
WELLBEING AND STUDENT LIFE
• McGill Student Emergency
Response Team (M-SERT)
• QPIRG - McGill
• Queer McGill & Rainbow Mac
• Sexual Assault Centre
• Union for Gender Empowerment
• Walksafe
Student
Services

11. CAREERS & PROFESSIONAL DEVELOPMENT
Learning to Teach Day | Would You Fund It? | Basic Business Skills
Leadership Series| MyResearch Skills | The Elevator Pitch
Managing Your Supervisor| Financial skills | Women in Academia

12. CAREERS & PROFESSIONAL DEVELOPMENT
CV Advising | Career Workshops
Career Fairs | Alumni Mentorship
Writing Courses | Presentation Courses
Peer Writing Groups | Writing Retreats
(Options for all English levels)

13. Learn about these services and more at…
Friday, August 31st,
10:30am-11:45am
MS Foyer and Faculty Lounge
(MS2-022)
Thursday, August 30th,
9:30am-2:30pm
Mount-Royal Park&
Downtown Campus
@ Macdonald

14. This presentation was brought to you by:
• Campus Life and Engagement
• Graduate and Postdoctoral Studies
• Teaching and Learning Services
• Post-Graduate Students’ Society
• Macdonald Campus Graduate Students’ Society
YOUR GO-TO SITE FOR ALL RESOURCES TO
ENSURE YOUR SUCCESS AT MCGILL:
mcgill.ca/firstyear/graduate-postdoctoral
http://www.mcgill.ca/macdonald/gradstudents

15. Graduate & Postdoctoral Studies
Graduate Funding
Student Orientation
https://www.mcgill.ca/gps/funding

16. Graduate Funding Team
www.mcgill.ca/gps/funding
Ester Di Cori, Fellowships Officer
Valerie Préville Bouchard, Fellowships Officer
Jan Walker, Fellowships Administrator
Phoebe Zamanuel, Student Affairs Coordinator
Lilia Eskildsen Torres, Student Affairs Coordinator
Graduate Funding
graduatefunding.gps@mcgill.ca

17. PGSS (Post-Graduate Students’ Society)
 For all graduate students, university-wide
• organizes social events
• provides financial advice
• provides insurance coverage advice
• is a route for participation in PGSS and university committees
• has headquarters at Thomson House (second building downhill) with
social spaces and dining facilities
• provides student advocacy services
Contact: http://pgss.mcgill.ca
17

18. EGSS (Education Graduate Students’ Society)
For graduate students in the Faculty of Education (DISE, ECP, KPE)
•shares insights, expertise and fellowship
•recognizes the collective voice of the graduate student body
•supplies representatives for departmental committees
•provides study spaces, a lounge in Rm. 631
•provides travel awards
•supports solidarity initiatives
•organizes the annual Graduate Student Conference (March)
DISE representative to EGSS:
Shannon Hutcheson and Chris Dietzel
Shannon.Hutcheson@mail.mcgill.ca
Christopher.Dietzel@mail.mcgill.ca
18

19.  Professional seminar series
 Sponsored by the Faculty of Education and open to all
graduate students at McGill University.
 A one-of-a-kind program at McGill University. This
initiative is run by students for students with the aim of
supporting peers through the PhD journey.
More info at:
https://www.mcgill.ca/education/research/abc

20. September 12, 2016 session –
“Funding: Possible sources & tips”:
• International awards
• National awards - SSHRC
• Provincial awards – FRQ awards
• McGill financial aid
• Internal faculty awards
• Departmental awards
• Program awards – ECP, KPE, DISE
• Student awards – EGSS awards
McGill staff, faculty, and student speakers.
WHEN: Mon, Sept 12, 11:30 – 1:00
WHERE: Coach House 200
RSVP Required
Sessions are advertised monthly
online, and via the EGSS Newsletter,
PGSS Newswire, and SkillSets.
UPCOMING SESSIONS
Oct 2016 Building your Academic Profile:
The Importance of Networking
Nov 2016 Navigating through Pre-Comps,
Post-Comps, and Preparing for your
Dissertation
Jan 2017 Building your Academic Profile:
Publications
Feb 2017 Confessions of a PhD
Mar 2017 Transitioning from PhD to post-
PhD
ABCs of the PhD is a free professional seminar
series run by graduate students for graduate
students. It is sponsored by the Faculty of
Education and focuses on the concerns of
Education students, but all McGill graduate
students are welcome to attend.
Please contact Erin.Reid@mail.mcgill.ca,
Sabrina.Jafralie@mail.mcgill.ca or
Alice.Chan@mail.mcgill.ca if you have any
questions.

21. 21

22. Common ABBREVIATIONS
• DISE = Dept. of Integrated Studies in Education
• ECP = Dept. of Educational & Counselling Psychology (Faculty of Ed.)
• KPE = Dept. of Kinesiology and Physical Education
• GPS = Graduate & Post-Doctoral Studies
• GPD = Graduate Program Director
• GPC = Graduate Program Coordinator & Graduate Program Committee
• CaPS = Career Planning Service
• TLS = Teaching & Learning Services
• MINERVA = student online information system
• myCourses = online Learning Management System
22

23. MCGILLAcademic LINKS
Faculty of Education: http://www.mcgill.ca/education
DISE: http://www.mcgill.ca/dise/
GPS policies: http://www.mcgill.ca/gps
Teaching & Learning Services: http://www.mcgill.ca/tls/
Graphos: https://www.mcgill.ca/graphos/home-page
Skillsets: http://www.mcgill.ca/skillsets/
Statistical Consulting Service:
http://www.math.mcgill.ca/~scs/
AGSEM Teaching Assistant Training:
http://www.mcgill.ca/skillsets/calendar/teaching/teachi
ng-assistant-training
•
23

24. MCGill Student Services
• Service Point, Enrollment Services: http://www.mcgill.ca/es/
• First Year Office: http://www.mcgill.ca/firstyear/
• First Peoples House: https://www.mcgill.ca/fph/home-page
• CaPS Career Planning Service: http://www.mcgill.ca/caps
• Student Legal Information Clinic: 398-6792 http://licm.mcgill.ca/
• International Students Services:
https://www.mcgill.ca/internationalstudents/international-student-
services
• IT (Computer Help Desk): 398-3398 http://www.mcgill.ca/it/
• Student Financial Aid: http://www.mcgill.ca/studentaid/awards/
• Student Health Services 398-6017
http://www.mcgill.ca/studenthealth/
• Counselling Centre 398-3601
https://www.mcgill.ca/counselling/counselling-service
• Mental Health 398-6019 http://www.mcgill.ca/mentalhealth/home
• Office of Students with Disabilities 514-398-6009:
https://www.mcgill.ca/osd/office-students-disabilities
24

25. Calendars of Key Dates
For registration, adding and dropping courses, class schedules…
•http://www.mcgill.ca/importantdates/
•http://www.mcgill.ca/students/courses/dates/
KEY REGULATIONS
Course Information and Regulations
http://www.mcgill.ca/study/2018-2019/
http://www.mcgill.ca/study/2018-2019/files/study.2018-
2019/graduate_postdoctoral_studies_ecalendar_2018-2019.pdf
GPS information for graduate students
http://www.mcgill.ca/gps/students
25

26. 26

27. DISE GRADUATE STUDIES
• Chair of DISE
Dr. Steve Jordan
steven.jordan@mcgill.ca
• PhD Graduate Program Director
• Dr. Marta Kobiela, Rm. 248 B / 356
marta.kobiela@mcgill.ca, 514 398-4527 ex 094466
• Graduate Program Coordinator:
Mr. michael larivière, Rm. 244
michael.lariviere@mcgill.ca 398-4527 ex 09133
office hours 9-4 (4-5 with advance notice)
email, telephone or show up!
27

28. Advising: Ask the GPC first about
• Program requirements
• Registration for courses
• Grades (e.g. incompletes)
• Change of program option
• Changes of status between full-time and half-time
• Leaves of absence; withdrawal
• http://www.mcgill.ca/students/records/forms
• Thesis submission (deadlines, preparation and submission
guidelines) (see below)
• Michael Lariviere may be reached by email, phone or office
visit. Office Hours: 9:30am-4pm TWR, 10am-4pm MF; closed
1:00-2:15pm. By arrangement between 4-5pm.
Always follow up with a confirmation email.
28

29. Academic Integrity Outreach
Online Tutorial
• Information on critical issues of academic integrity.
• Intended to reduce the number of academic infractions.
• On your MINERVA student menu for you to do.
• At some point a hold will be put on registration if you
have not done this.
29

30. Registration & Fees
• International /ROC / Quebec Status:
o International students must be full-time
• STATUS: full-time / half-time
o you must be full-time to apply for external grants
• RESIDENCY PERIOD: 2 years.
• ADDITIONAL SESSION:
o For the PhD program you pay a third year of full-time fees
prior to additional session status, which has lower fees.
o You must be registered for every single term from the time you
first register until you graduate, including leaves or thesis-
writing.
• http://www.mcgill.ca/student-accounts/tuition-fees
• http://www.mcgill.ca/student-accounts/tuition-fees/non-tuition-
charges
• http://www.mcgill.ca/student-accounts/tuition-charges/fallwinter-
term-tuition-and-fees/graduate-fees
30

31. Ph.D. in Educational Studies
Program Requirements
General information:
http://www.mcgill.ca/education/prospective/graduate
Options: Language Acquisition Program; Gender & Women’s
Studies; Mathematics / Science Education
•Required Courses (8 credits)
•Complementary Courses (3 credits)
•Elective Courses (3-12 credits)
•Candidacy Papers (formerly Comprehensive Examination)
and oral defence
•Thesis Proposal
•Ethics review (if applicable)
•Dissertation & Defence
31

32. Required Courses (8 credits)
First year: EDEC 700 (Fall) & 702 (Winter) Proseminar
in Education 1 & 2
Second year: EDEC 703 Ph.D. Colloquium
EDEC 701 PhD Candidacy Papers
(Comprehensive Exam)
32

33. Complementary Courses (min. 3 credits)
 Consult with your supervisor to choose at least one of
these courses.
• EDEC 705 – Advanced Research Design
• EDEC 706 – Textual Approaches to Research
• EDEC 707 – Interpretive Inquiry
• EDSL 630 – Qualitative / Ethnographic Methods
• EDEM 692 – Qualitative Research Methods

34. Elective courses (3-12 credits)
You are encouraged to take as many courses as you can in your
first two years; this will help you in preparing your candidacy
papers and your thesis proposal.
Elective courses are determined in consultation with your
supervisor and Doctoral Advisory Committee. Common elective
courses taken by our Ph.D. students include:
•EDEM 690 Research Methods: Philosophy and Practice
•EDEM 630 Qualitative/Ethnographic Methods
Students needing to take graduate courses in statistics will select
from courses such as:
•EDPE 575 Educational Measurement
•EDPE 676 Intermediate Statistics
•EDPE 682 Univariate/Multivariate Analysis
34

35. Milestones & Time Limitations
• Entering with an MA degree, you are “PhD 2”, in your first year
of the doctoral program. Entering without an MA degree, you
are “PhD 1”, in your first year of the doctoral program.
• You have 6 years to finish your PhD degree, i.e. PhD 2 – PhD 7,
or PhD 1 – PhD 6.
• You are expected to finish your coursework in the first two
years. (Statistics courses are often taken later.)
• You are expected to defend your Candidacy Papers by the end
of the summer of your second year.
• Progress Reports, signed by student, supervisor(s) and
committee members, are required by the end of September for
all students, annually. A link to the form is available on the
DISE Graduate Ph.D site.
35

36. PhD Program Requirements
NEW!
Program checklists will no longer be updated on the DISE
website. The myProgress tool will be available to all new
students from Minerva and will include program tracking
including a listing of courses required in each program,
as well as those in progress and completed.

37. myProgress is McGill University’s new online degree evaluation tool
Benefits of myProgress:
• See course and program requirements for your McGill degree
• Monitor your progress towards your degree
• Receive reminders of upcoming or missed academic milestones in
thesis graduate programs
• Login at : www.mcgill.ca/gps/myprogress using your McGill
Username and Password.

41. MILESTONES / SCHEDULE
YEAR COURSES OTHER
1 Professional
Seminar
Various
courses
2 Professional
Colloquium
Various
courses
Candidacy Papers
Selection of Committee Members
3 Thesis Proposal, Ethical Review, Data
Collection
4 Data Collection, Writing
5 Writing
6 Writing, Submission
41

42. Why time limitations?
• Train students to define objectives and meet them
proficiently and efficiently.
• Our resources are limited.
• government funding for PhD students is given
only in the first 3.4 years of program
• limited number and availability of faculty
supervisors
• funding sources are increasingly competitive and
scarce
• Your resources are limited.
• Balancing act with family, finances, health and
work
42

43. Candidacy Papers
(formerly Comprehensive Examinations)
• Not comprehensive, not exams, but to determine that you are
ready for dissertation research www.mcgill.ca/edu-
dise/students/graduate.
• Two or three questions, agreed on by student and committee.
• In regard to your research question(s), one paper is typically
“What do we know about this?” (literature review) and the
other “How will I find out?” (methodology).
• You consult with supervisor and committee while developing
your responses.
• Register with Graduate Program Coordinator for the term in
which you expect to defend them.
• You must defend your papers orally and pass ethical review (if
applicable) before data collection.
43

44. Candidacy Papers & Milestones
• You are expected to defend your CP by the end of your second
year (i.e. August 31).
• If you successfully defend by this deadline, you receive an
ABDUL ($2,000). This “All But Dissertation” award is
incentive and reward for timely completion. This award is for
students who complete on time.
• If you do not pass this milestone at the designated time, you
may request an extension of one semester (i.e. Fall) citing
unforeseen and extraordinary circumstances. This will require
the assent of the doctoral advisory committee, the GPD and the
Chair.
• If the extension deadline is not met; you will receive an
Unsatisfactory progress report and a new date will be set for an
interim progress report.
44

45. PROGRESS REPORTS
• These are mandated by GPS and help us ensure that you are
keeping on track.
• The first report form is a contract for the coming academic year,
due by the end of September 2017.
• Subsequent report forms are due by the end of June each year.
• Progress is attested to by both student, supervisor(s) and advisory
committee.
• If a progress report is unsatisfactory, another progress report will
be due 3-6 months later (determined by student, supervisor and
GPD).
• Two unsatisfactory progress reports mean that the student might
be asked to withdraw from the program.
• The use of the GPS form is now mandatory:
https://www.mcgill.ca/gps/files/gps/gps_graduate_student_research_progress_tracking_report_2016.pdf
45

46. LEAVES OF ABSENCE
• Different types of leave, usually family, medical or
employment; all require documentation.
• Grants and student visas do not continue during a leave.
• You must be officially registered as on leave. Do not
simply disappear; you may end up not finishing, and
owing lots of back fees.
• Stop the clock rather than grind to a halt!
 http://www.mcgill.ca/gps/students/progress/leave-vacation
46

47. THESIS SUBMISSION
 Submission Dates
Note: “Initial thesis submission” refers to official submission
to Thesis Office of entire thesis as the beginning of the
official examination process.
When you are getting close to submission, sit down with the
GPC and go over the steps.
Plan with adequate time for review, getting signatures, etc.
Do not cut the deadlines too closely!
 Thesis Evaluation Status: applies to fees when the thesis
evaluation process crosses two terms.
http://www.mcgill.ca/gps/thesis/guidelines/initial-submission
http://www.mcgill.ca/gps/thesis/deadlines 47

48. Official Thesis Submission Deadlines
Initial
Submission
(affects fees)
Final
Submission
(affects grad-
uation date,
not flexible)
Additional
Session
Thesis
Evaluation
Graduation
Apr 16 – Aug 15 Aug 16 – Dec 15 Summer Fall February
Aug 16 – Dec 15 Dec 16 – Apr 15 Fall Winter June
Dec 16 – Apr 15 Apr 16 – Aug 15 Winter Summer October
48

49. 49

50. Assistantships at McGill
 Research Assistantships
• Given on entrance or later to work on a funded research
project.
• RA positions are posted on CaPS and must be applied for.
• RA group is unionized, with a collective agreement.
 Teaching Assistantships
• TA positions are posted on CaPS, and must be applied for.
• TA group is unionized; there is a collective agreement and a
priority pool.
• Degree requirements vary for levels of courses.
50

51. GREATS: Faculty Travel Awards
• Helps fund cost of conferences at which you are
presenting.
• Awards are usually around $200 for Canadian conferences
and $800 elsewhere. Funding depends on the number of
applicants.
• Preference given to those applicants who did not receive an
award the previous year
• Application details s to be found on the form at
http://www.mcgill.ca/dise/grad/phdedstud
 Deadlines:
May 1 (for travel from April 1 to June 30)
July 1 (for travel from July 1 August 31)
September 1 (for travel from September 1 to December 31)
January 1 (or first week of Jan. for travel from Jan 1 to March 31)
51

52. • EGSS Graduate Student Enhancement Award
EGSS Graduate Student Enhancement Award (GSEA), which is replacing the EGSS
Travel Award. Winners of the EGSS GSEA are entitled to an award of either: $250 for
presenting at a conference or scholarly meeting in Canada or the continental United
States. $500 for presenting outside of Canada or the continental United States (i.e.,
Hawaii, Alaska, etc.).
1. GSEA for Professional Development will provide you with the means to travel
to a collegial workshop, conference or scholarly meeting to learn and develop a
specific skill or acquire knowledge pertinent to your degree.
2. GSEA for Research Development corresponds to the old EGSS Travel Award.
More information available at https://egssmcgill.wordpress.com/travel-awards/
52

53. DISE and Faculty Awards
http://www.mcgill.ca/education/students/graduate/awards
Notifications of award deadlines will be sent to you by email.
DISE Awards: 1 PhD and 1 MA award each; application dates in
Fall.
Faculty of Education Awards:
A variety of awards of varying amounts
• One application sessions in Winter.
EGSS Fellowships: Check EGSS website for awards and deadlines.
53

54. GRANTS: external
Information on external and internal grants and awards:
http://www.mcgill.ca/gps/students/fellowships
SSHRC: www.sshrc-crsh.gc.ca/ [must go through Dept.]
FQRSC: http://www.fqrsc.gouv.qc.ca/fr/accueil.php [apply
directly to agency. Now open to ROC and International students]
Although forms change slightly from year to year, the basic sections
remain the same. You can get a head-start on your drafts by
using the most recent forms on these sites.
Workshop being offered: Sept 7th 1:30 – 3:00 Rm 233 Education
Building.
Feedback sessions: Contact Marta
54

55. 55

56. Words to the Wise…
• Communicate with us only via your official McGill student
email address. Always include your student number.
• Pay attention to your email messages.
• Check your advising transcript regularly on MINERVA
• Use the new myProgress tool, keep on track!
• Check your physical mailbox, 2nd floor inner corridor, often.
• Make sure your current coordinates and bank account
information are up-to-date on MINERVA.
• Register on time. Respect deadlines. Allow time for
signatures. Allow time for unforeseen unknowns.
• Double-check conflicting advice!
• You must be officially registered for ALL semesters, even on
leave. Do not disappear.
• Use the assistance available before you really need it.
• Take advantage of McGill and community resources. They
are for YOU! 56