Melander_ Possio


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VM02 - Vertical Markets: Fleeet
Orario 14.30 – 17.00
Sala 2


Tecnologie e sistemi per tracciare beni e persone

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Melander_ Possio

  1. 1. Remote Scan & Print: Paper documents and business systems are here to stay! ITN Torino October 15, 2009 Magnus Melander Chairman Possio AB Remote Scan & Print © Possio 2009 1
  2. 2. The paperless office • Early prediction of paperless office in Business Week June 1975 – Office automation would make paper redundant for record and bookkeeping • But ease of producing all kinds of documents on PCs and print them made office use of paper more than doubling from 1980 to 2000. Since 2000 global use of office paper has leveled off and is now decreasing which has been attributed to a generation shift (the Economist Oct 2008) • Finally! Remote Scan & Print © Possio 2009 2
  3. 3. Business systems enable the paperless office • Information is stored and processed in business systems • Processes support on-line management of the work flow • Information are accessible from local and remote terminals • Paper documents are gathered at offices and scanned into business systems • Digital documents are printed at offices and distributed Remote Scan & Print © Possio 2009 3
  4. 4. The paperless business • Is very very far away! • Almost all business around the world is done on paper – Papers are signed, rubber stamped and left behind Remote Scan & Print © Possio 2009 4
  5. 5. Office Field In the early days it was all manually managed paper - Distribution: slow - Processing: slow and expensive - Storage: slow and expensive Remote Scan & Print © Possio 2009 5
  6. 6. Office Field GSM Then came business systems with scanners, printers and fax - Distribution: quick - Processing: slow and expensive - Storage: cheap Remote Scan & Print © Possio 2009 6
  7. 7. Office Field Email GSM 3G, LTE Fax Now with Remote Scan & Print (RSP) and business systems - Distribution: quick - Processing: quick and cheap - Storage: quick Remote Scan & Print © Possio 2009 7
  8. 8. Requirements on Remote Scan & Print • Receipts – so you know the document is printed or received • Encryption – so no one else can read your information • Trackability – so you can go back and see what has been done • Unique identities – so there will never be duplicates • Meta data – so we know a lot about when and where documents were created Remote Scan & Print © Possio 2009 8
  9. 9. Examples of documents on the road • Rail4Chem (Veolia group): Transporter of special goods and chemicals across Europe on trains. Use GSM fax to comply with regulations and policies from National Train Authorities. • ”So in addition to convenience, if you are faxing any quantity of pages, it just makes economical sense” says Mr Jim Woltmann, Terminal Manager, Logistics, Kemira US with GRETA in their trucks. • Torben Rafn: Danish transporter of special goods and all 60 tractors are equipped with GSM fax to manage transport permits by the police. Remote Scan & Print © Possio 2009 9
  10. 10. Benefits of Remote Scan & Print • Best of both worlds: store, handle and distribute digital documents. Sign, rubberstamp and leave behind paper. • Less errors since paper documents are captured at creation • Rapidly updated business systems means excellent service and quick invoicing • Any paper document available in case of police controls, customs, etc. Remote Scan & Print © Possio 2009 10
  11. 11. Where do I start? 1. Subscribe to ”Documents on the Road” (free newsletter) 2. Start using mobile GSM fax and adjust processes 3. Join RSP Pilot program Thank you! Remote Scan & Print © Possio 2009 11