2. Project Name: Corporate Social Responsibility
Mentor: Uma Devaguptapu
Team Members: Nidhi Punmia, Kiran Kumar Gowd, Manasa Varun Raavi
Consultants taking over: Prachi Grover and Akshay Jain
Universities visited:
o JNTU Kakinada – Was stationed at JNTU Kakinada from June 2nd to June
16th 2016
o SPMVV – Was stationed at SPMVV, Tirupati from June 17th to July 2nd 2016
Objectives:
o Strengthen the CSR Desk at the Higher Education Department to attract
CSR funding towards higher education projects in the state
o Formulate outreach and communication strategies for corporates and
implement the same to understand their needs and funding patterns
o Develop university-specific projects related to infrastructure upgradation,
product development, capacity building of faculty/administrators and other
fields as highlighted by corporates after due consultations
o Initiate at least one university-specific project to be financed via the CSR
Desk
Diagnosis:
o No dedicated CSR desk at the department level or at the universities
level:
Section 135 under Companies’ Act 2013 presents a great opportunity to
tap CSR funds of the companies undertaking activities specified under
schedule VII.
From the initial interactions with the people within the department
and universities it became clear that there were no dedicated efforts or
steps been taken towards attracting CSR funds, neither at the
department level nor at the universities level.
Some states have started setting up a dedicated desk/body to attract
funds allocated by companies for CSR activities. The most prominent
example is Gujarat CSR Authority, which is a registered society
dedicated to attract CSR funds from companies and funding the social
projects in the state.
There is a need to set up CSR desk first with clear objectives and
structure, and then strengthen the same.
3. o Awareness about CSR within the universities very low:
There is limited to no awareness within the state universities about
CSR and the gamut of opportunities Section 135 presents. This stood
out glaringly in interactions with university officials.
It’s extremely important to sensitize the academic staff about CSR and
how the opportunity could be leveraged optimally.
o Confusing grants/philanthropic activities with CSR funds:
Some universities are currently receiving grants under central schemes
and funds through philanthropic foundations.
The officials seem to be confusing these funds with CSR funds.
The universities aren’t aware about the legalities and conditions for the
funds to be considered as CSR funds and activities that come under
schedule VII.
o Legalities associated with Section 135 of Companies’ Act 2013:
The Section 135 under Companies’ Act 2013 comes with legal obligations
and conditions for the funds to be considered as CSR funds and
activities to be considered as CSR activities.
The CSR funds must be mobilized through either a registered society or
a registered trust or an organization established under section 8 i.e. a
non-profit company.
The activities for which CSR funds are utilized must be activities
mentioned under schedule VII.
If the funds are mobilized through a third party i.e. a
society/trust/section 8 established under neither the funding company
nor the organization getting funded, that third party must have an
experience of three years in handling/mobilizing CSR funds.
o No alumni directory or database maintained:
The universities (at least JNTU K and SPMVV, which I visited) do not
maintain alumni database currently.
Alumni are reached out based on the personal equation in the past.
Having an alumni database can have multiple advantages and is very
important for reaching out to different companies and attracting CSR
funds and partnerships.
o Limited industry interaction:
There is limited interaction between universities and industries.
4. During my tenure at the universities, I couldn’t see a very fruitful
interaction between universities and industries.
MoUs get signed but do not progress significantly in the right direction
– e.g. the MoU signed by JNTU K with TCS
Universities seem to have no plan most of the time. The discussion
with the companies is much unplanned without a clear plan or strategy
in mind.
Universities aren’t looking beyond traditional grants/philanthropy
based approach.
o No communication or outreach strategies in place:
Universities do not have communication and outreach strategies which
encourage industry and stake holder interactions.
o No value proposition for companies:
Companies do have their CSR strategies in place and look for value in
the projects they fund.
The CSR funding is a branding exercise for companies and they look for
a value proposition in the projects they fund.
The state universities aren’t offering any value proposition currently.
o No resources at the universities:
Universities currently lack resources for taking care of activities
pertaining to CSR.
Because of unawareness there are limited to no efforts at the
universities for attracting CSR funds.
There is lack of manpower which could spend time on communication
and outreach activities, and spend time on building relations with the
industries.
Activities undertaken and accomplishments:
o Lead conference call with Gujarat CSR Authority (GCSRA):
GCSRA is a state government supported registered society for
attracting and mobilizing CSR funds in the state of Gujarat. The state
priorities and projects are listed on a web portal – www.gcsra.org.
Companies can register and decide among the list of projects to fund.
The CSR team had a conference call with Mr. Anand Mohan Tiwari,
CEO of GCSRA and Ms. Priya Anand, Strategic Executive at GCSRA.
The call was planned and led by me. All the logistics related to the call
such as invites, circulation of agenda and setting up conference call was
taken care. It was a good knowledge transfer for the team and helped
5. us in drafting proposal for the department level desk at Higher
Education department.
o Created an action plan for JNTU K and TCS collaboration:
JNTU K signed a MoU with TCS in February 2016. The MoU was quite
descriptive about the things that could be achieved, but it needed
streamlining for better collaboration and mutual benefits.
I created an action plan for collaboration between the university and
company to train the faculty and involve students in live projects to
increase their employability out of college.
There was no discussion or feedback on the plan even after repeated
reminders to the university management.
The plan has been detailed out in the Annexure.
o Created a document repository on google drive:
Created a structured document repository on Google drive to maintain
all the project related documents in one place.
All the documents related to the project such as the proposal, list
external resource persons, government order, detailed project report
(DPR) format, presentations etc were maintained and updated
regularly on the drive.
o Prepared a quiz and survey:
Since the awareness about CSR was very low in the universities, a 22
question quiz and survey was created.
The purpose of the quiz was to arouse curiosity about CSR within the
state universities.
o Prepared a presentation on CSR:
Prepared a presentation to increase awareness about CSR in the
universities.
It’s a detailed presentation outlining everything that the universities
need to know and the steps universities need to take to attract CSR
funds.
The presentation is shared in the Annexure.
o Initiated society registration at SPMVV:
As detailed out in the presentation and also in the legalities point in
this document, the CSR funds must be mobilized through a registered
trust or a registered society or a company registered under section 8.
6. Some companies have their own foundations or trusts through which
they undertake CSR activities, but most of them don’t have their trusts
or foundations.
Process to register a society was initiated at SPMVV. For this, Legal
advisor and final advisor of the university were consulted.
A deed to register the society was prepared and a society dedicated for
CSR activities is expected to start functioning soon. The deed is shared
in Annexure.
o Identified four projects to receive CSR funds at SPMVV:
SPMVV is well known for its Science department. They have many
ideas floating which could attract CSR funds and partnerships from the
industries.
Four projects were identified at SPMVV which could be funded from
the CSR purse and go a long way in developing the innovation
infrastructure at the university. The projects are:
Microbiology Department:
1) Mobile Van operating as a Pathological lab in the city
2) Partnership with Pepsi Co’s manufacturing unit at Sri City for
testing procedures at the university
Sericulture Department:
1) A barcoding project to help the Sericulture industry. Sericulture
and Computer science departments are collaborating on the same
Proposed a leadership development project for young women at
SPMVV in collaboration with Blue Ribbon Movement. The
university seems very interested in it and I’m still supporting it
with this. This will also be funded through CSR funds.
o Drafted Government Order for the project:
Drafted content for Government Order to be circulated to the
universities. You can find it in the Annexure.
This order details out the things universities could do to have an active
CSR desk.
o Led final presentation for the team:
Led the team efforts during final presentation.
Created the presentation and led the presentation on the project
evaluation day.
You can find the presentation in the Annexure.
7. Plan Ahead:
Sr.
No
Activity Stakeholders Deadline/Timeline
1
Follow up of society
registration at SPMVV
VC, Rector, Registrar, CA E.
Phalgankumar, Prachi
Grover & Akshay Jain
July 30, 2016
2
Sensitizing the academic
staff at universities
Department, VC, Rector
and Registrar of the
respective universities
July 30, 2016
3
Follow up of the CSR
related activities such as
society registration,
DPRs, alumni and
industries database at
SVU and ANU
VC, Rector, Registrar,
Prachi Grover and Akshay
Jain
July 30, 2016
4
Follow up and planning
the leadership workshop
by Blue Ribbon
Movement
VC, Rector, Registrar,
Gaurav Pradhan, Prachi
Grover and Akshay Jain
July 30, 2016
5
Follow up of DPRs for
the identified projects at
SVU, SPMVV and ANU
Prachi, Akshay, VC, Rector
and Department Heads at
the universities
This can take place
till the end of August
6
Uploading the SPMVV
project DPRs to
university website as
well as
www.bsesammaan.com
once the society is
registered
Prachi, Akshay, VC, Rector
and Department Heads at
the universities
August 31, 2016
7
Follow up on alumni and
industries database at all
the universities. Link on
the website and access
to students as well
VC, Rector, Registrar,
Prachi Grover and Akshay
Jain
August 31, 2016
8
Updating websites
according to the
benchmark set and
guidelines given
VC, Rector, Registrar and
Akshay Jain
August 31, 2016
9
An annual CSR summit
or symposium with CSR
experts from across the
country
State Higher Education
Department, Prachi Grover
and Akshay Jain
This year
10
Regular industry
interactions and
networking events
Local collectors, industry
commissioner, VC, Rector,
Registrar, Prachi Grover
and Akshay Jain
At least two in this
year. One could be
merged with the CSR
summit
8. List/Table of External Resource People with Contacts:
Name Designation Organization Email Id
Rashida
Adenwala Partner R&A, Associates rashida@rna-cs.com
Josh Levy
Research
Manager IFMR LEAD joshua.levy@ifmr.ac.in
Kadambari
Anantram
Research
Manager IFMR LEAD kadambari.anantram@ifmr.ac.in
Anand Mohan
Tiwari CEO Gujarat CSRA pm@gcsra.org
Priya Mohan
Strategic
Executive Gujarat CSRA anandmohantiwari2010@gmail.com
Mahesh
Venkateswaran
STEPP &
Industry
Partnerships NSDC mahesh.vee@nsdcindia.org
Vikas Singh Co-founder
Crux
Management
Services vikas@cruxmanagement.com
Shikha Thaman
Manager -
Institutional
Partnerships
Grameen
Foundation sthaman@grameenfoundation.in
G Gopalkrishna
Murthy
Executive
Director
Academy of
Gandhian
Studies ags.tirupati@gmail.com
9. Annexure:
I) Action plan for JNTU K and TCS collaboration:
For a collaboration to work out, the two parties should sit together and discuss a
shared vision. There should be a seamless match of culture, values and vision when it
comes to a successful collaboration. For this, we can propose a pool of experts who
would be instrumental in driving this vision. The pool will consist of people from the
university who have had the industry experience and senior executives from the
industry (people from TCS in this case).
I propose the initial two phases of the collaboration, which I think could progress in
the following manner:
First Phase:
1) The faculty of the university gets trained in the basic and critical areas which are
important for an individual to develop a programming aptitude eg. Algorithmic and
Logical thinking, C, Object oriented programming, C++, Data structures, Java Script,
Web technologies etc.
2) The training centres of TCS could be utilized for this and a schedule could be
chalked out together. This can be a residential training and done when students have
their semester breaks. Residential training at TCS centres will bring in more
accountability.
3) The faculty could then be assigned to live projects within the company, working as a
team member in a proper team set up and following all the deliverables assigned by
the Project Manager and the Team Leader.
Second Phase:
1) Second phase will involve students as well. In my opinion, students are
responsibility of the faculty in colleges, so they must learn from faculty. This makes
faculty more accountable.
2) Here we partner with the company to give us a full-fledged live project.
3) A faculty member will act as a Team Leader and a group of students would be
members working under that faculty member.
4) A senior executive from the company will still act as a Project Manager and interact
with the team on a regular basis and set timelines for all the deliverables. This again
will bring in more accountability.
10. Third Phase:
Third phase of the project will involve taking the partnership further and partnering
with the company for research projects within the university considering the
partnership and faith between the two have strengthened. Also, partnerships in
advanced technologies such as Analytics, Artificial Intelligence, Machine Learning etc.
The university should also work out an incentive structure which motivates faculty
and students to do better and get access to more challenging projects and bigger
companies.
Having worked in the industry for a few years, I feel, our students need to be aware of
the SDLC (Software Development Life Cycle) and various stages a project goes
through. This, in my opinion, could be instrumental in driving a culture of innovation
within the university and also in making graduates employable.
For companies, the incentive this presents is – savings in training costs and if this
succeeds, the strategic partnership between the university and the companies will go a
long way and stands to be mutually beneficial for both.
II) Understanding CSR Presentation:
11.
12.
13. III) CSR Quiz & Survey:
1) What is CSR?
a) Central Social Responsibility
b) Corporate Social Responsibility
c) Corporate Sector Responsibility
2) CSR comes under purview of which act?
a) Companies’ Act 2013
b) Companies’ Act 1956
c) Companies’ Act 2007
3) CSR comes under which section of the companies’ act?
a) Section 135
b) Section 84
c) Section 105
4) Companies’ Act 2013 mandates which of the following companies to spend on CSR?
(one or more options could be correct)
I) Companies with a turnover of thousand crores or more
II) Companies with a net worth of five hundred crores or more
III) Companies with a net profit of five crore or more
5) What percentage of the average net profit are companies mandated to spend on
CSR?
a) 5%
b) 10%
c) 2%
14. 6) The average net profit mentioned in the previous question should be taken for
how many immediate preceding years?
a) 5 years
b) 3 years
c) 10 years
7) Every company mandated to spend on CSR shouldn’t constitute a CSR committee of
the Board.
a) True
b) False
8) The CSR committee of the board should consist of three or more directors.
a) True
b) False
9) The CSR committee shall – (one or more options could be correct)
I) formulate and recommend to the Board, a CSR Policy which shall indicate the
activities to be undertaken by the company as specified in schedule VII
II) recommend the amount of expenditure to be incurred on activities
III) monitor the CSR policy of the company from time to time
10) The Board of every company – (one or more options could be correct)
I) after taking into account the recommendations made by the CSR Committee,
approve the Corporate Social Responsibility Policy for the company and disclose
contents of such Policy in its report and also place it on the company's website, if any,
in such manner as may be prescribed
II) ensure that the activities as are included in CSR Policy of the company are
undertaken by the company
15. 11) Company should give preference to the local areas and areas around where it
operates for spending the amount earmarked for CSR.
a) True
b) False
12) If company fails to spend the amount earmarked for CSR, the Board should provide
explanation for same in its report.
a) True
b) False
13) Contribution to any political party is not considered to be a CSR activity and only
activities in India would be considered for computing CSR expenditure
a) True
b) False
14) A company can undertake its CSR activities through following: (one or more
options could be correct)
I) a registered trust or a society
II) a company established by its holding
III) a subsidiary or a associate company or otherwise
15) If the entity through which the CSR activities are being undertaken is not
established by the company or its holding, subsidiary or associate company, such
entity would need to have an established track record of three years undertaking
similar activities.
a) True
b) False
16. 16) Companies can also collaborate with each other for jointly undertaking CSR
activities, provided that each of the companies are able individually report on such
projects.
a) True
b) False
17) Please check all the initiatives which would be eligible for CSR spending:
a) Gender Equality
b) Education
c) Preventive Healthcare
d) Women Empowerment
e) Political Objectives
f) Benefits for armed forces veterans and war widows
g) Sports
h) Technology Incubators
i) Contribution to Prime Minister’s Relief Fund
18) After this quiz, do you think that you had a good knowledge of CSR?
a) Yes
b) No
19) Would you like to know more about CSR and sensitize the people in the university
(or colleges)?
a) Yes
b) No
17. 20) Do you think tapping CSR funds for higher education institutions presents a huge
opportunity to upgrade our universities, better learning outcomes, better research
output and produce employable graduates?
a) Yes
b) No
21) Please write here about any ideas you have regarding the way universities could
utilize CSR funds.
22) Write about the support universities (and colleges) will need from state
government and higher education department to make optimal use of CSR funds and
CSR partnerships.
IV) Agenda for teleconference with Gujarat CSR Authority:
Date and time: June 6, 2016 - 4:30 PM
Location: Various, in Gujarat and Andhra Pradesh
Attendees:
From Gujarat CSR Authority - Mr. Anand Tiwari - CEO, Gujarat CSR Authority;
Ms. Priya Mohan - Strategic Executive, Gujarat CSR Authority
From Andhra Pradesh Higher Education Department - Mr. Srikantanath Reddy -
Joint Secretary, Higher Education Department; Mr. Vardarajan – Secretary,
Andhra Pradesh State Council of Higher Education; Mr. Akshay Jain -
Consultant, Andhra Pradesh Higher Education Department; Ms. Prachi Grover
- Consultant, Andhra Pradesh Higher Education Department; Ms. Nidhi
Punmia - Fellow, Andhra Pradesh Higher Education Department; Mr. Manasa
Varun - Fellow, Andhra Pradesh, Higher Education Department; Mr. Kiran
Kumar Gowd - Fellow, Andhra Pradesh, Higher Education Department; Mr.
Gaurav Pradhan - Fellow, Andhra Pradesh Higher Education Department
Agenda:
1) Andhra Pradesh Higher Education department briefs Gujarat CSR Authority about
what it is trying to do.
2) Gujarat CSR Authority speaks about the formation of the society, its initiatives and
successes.
18. 3) Q&A - Questions from the Andhra Pradesh Higher Education Department.
4) Closing discussions and questions.
V) Deed for formation of Society at SPMVV:
MEMORANDUM & BYE LAWS
“________________________________EDUCATIONAL SOCIETY”,
TIRUPATI.
I. NAME : The name of the society shall be
“_________________________
EDUCATIONAL SOCIETY”.
II. ADDRESS : _______________________________
III. AIMS AND
OBJECTS
a. To Promote Education /Learning
including establishment and
acquisition and maintenance of or
support of Schools, Colleges, study
centers and other institutions for
imparting education to students of
Sri Padmavati Mahila
Visvavidyalayam (Women’s
University), Tirupati.
b. To acquire, establish, and maintain
labs (including computer centres)
and related facilities, sports facilities
and related equipment, hostel
facilities and related
furniture/fixtures (along with other
related facilities including electrical
19. and electronic equipment), and other
infrastructure facilities for the benefit
of students, faculty, and staff of Sri
Padmavati Mahila Visvavidyalayam
(Women’s University), Tirupati.
c. To organize book exhibitions to
encourage book reading habits
among students of Sri Padmavati
Mahila Visvavidyalayam (Women’s
University), Tirupati.
d. To encourage including
establishment and acquisition and
maintenance of yoga and skill
development centres for students,
faculty, and staff of Sri Padmavati
Mahila Visvavidyalayam (Women’s
University), Tirupati.
e. To conduct Educational Tours,
seminars, trainings, Work Shops,
research (including joint or
collaborative research), etc for
students, faculty, and staff of Sri
Padmavati Mahila Visvavidyalayam
(Women’s University), Tirupati.
f. To give scholarships to economically
deserving students of Sri Padmavati
Mahila Visvavidyalayam (Women’s
University), Tirupati
g. To takeup Information Technology
literacy ,education, training projects
for students, faculty and staff of Sri
Padmavati Mahila Visvavidyalayam
(Women’s University), Tirupati
h. To take up any activity that would
qualify as Corporate Social
Responsibility activity under Sec 135
(including the related rules &
regulations) of Companies Act, 2013
i. To take up any other object
incidental and ancillary activity in
attaining the above objects.
( All the above activities shall be without
any discrimination as to caste or color,
creed, sex, religion)
20. PRESIDENT SECRETARY
IV. NAMES, ADDRESSES, AGE AND OTHER PARTICULARS OF THE
EXECUTIVE COMMITTEE OF THE SOCIETY.
SL.
NO.
NAME AGE DESIGNATION ADDRESS
1. Exofficio - Position – Name PRESIDENT Sri Padmavati Mahila
Visvavidyalayam
(Women’s University),
Tirupati – 517 502,
Andhra Pradesh, India
2. Exofficio - Position – Name VICE-PRESIDENT
3. Exofficio - Position – Name SECRETARY
4. Exofficio - Position – Name JOINT-
SECRETARY
5. Exofficio - Position – Name TREASURER
6. Exofficio - Position – Name EXECUTIVE
MEMBER
7. Exofficio - Position – Name EXECUTIVE
MEMBER
V. CERTIFIED THAT:-
a. This Society will function for fulfilling the objects stated above
only.
b. No business shall be taken up and no business attitude shall
ever be exhibited.
c. The Office bearers will not be paid any remuneration from the
funds or sources of income of the society.
d. Certified that this association is formed with no profit motive and
no commercial and political activities are involved in its working.
21. PRESIDENT SECRETARY
VI DECLARATION :-
We, the several persons whose signatures are sub-scribed hereunder
desirous of forming ourselves into a society under the name style of
“_____________________ EDUCATIONAL SOCIETY” and wish to get it
registered under the societies Registration Act,2001.
SL.
NO.
NAME DESIGNATION SIGNATURE
1. PRESIDENT
2. VICE PRESIDENT
3. SECRETARY
4. JOINT SECRETARY
5. TREASURER
6. EXECUTIVE MEMBER
7. EXECUTIVE MEMBER
WITNESSES:
1. 2.
PRESIDENT SECRETARY
22. BYE – LAWS, RULES AND REGULATIONS
of
“_______________________ EDUCATIONAL SOCIETY”
TIRUPATI
I. In these rules, Society means “________________ Educational Society”
the Registered office of the Society is located at Tirupati.
II. ADMINISTRATION :-
The Administration of the Society shall be vested in the members
of the Executive Committee which consists of i) President ii) Vice
president iii) Secretary iv) Joint Secretary v) Treasurer, iv) Two other
Members. They shall individually and collectively work for the uplift
of the institution in every way. The vacancies in the executive
Committee at any time can be filled by the existing E.C. members.
The E.C. can validly function if it is consisting of lesser number than
fifteen but not lesser than seven.
III. MEMBERSHIP:-
a. Any person above 18 years of age can be admitted on application
made to the Secretary, recommended by the President and agreed by
¾ of the members of the Society in general body meeting. The trust
is irrevocable
b. The members can be admitted from any place in India.
c. Only members can vote at the meeting.
d. Every member shall subscribe every year before 31st of March, his
annual Membership fees as determined by the Executive Committee,
failing which automatically he/she shall cease to the member of the
society from that 31st March, of the year. Such annual membership
initially shall be Rs. 0/-( Rs. Zero only) per year. A person
23. contributing Rs. 0/-( Rs. Zero only) shall be called as a life member
and he need not pay the annual subscription. He will be a member
for his life time.
PRESIDENT SECRETARY
e. When vacancy arises by way of resignation, death or removal as the
case may be, the remaining members shall admit a new member
within six months, if the total members are less than seven. If such
new member is on ex-officio basis, then the new member shall be a
member as long holds that position. However, if such new member is
not on ex-officio basis, then the term of new member shall be
restricted to the original term of resigned/died/removed original
member, or as may be decided by the Executive Committee
f. Any member, whose activities are found detrimental to the objects
and interests of the Society can be removed by passing a resolution
in the general body meeting with 2/3rd majority.
AND
g. As the objects of the society are Non-political, Non-Racial and Non-
Tribalistic, no such discrimination based on sex, caste, colour,
religion & creed shall be made.
IV. ELECTIONS:-
The Executive Committee shall be elected on the basis of ex-officio
basis of Sri Padmavati mahila Visvavidyalayam (Women’s
University), Tirupati. In the event of death, resignation or removal
of any one of the Executive committee Members, one of the
members of the Governal Body may be co-opted by the Executive
committee for the remaining term of the office.
24. V. MEETINGS:-
a. The president of the Society will be the Chairman for any meeting.
In the absence of the President, the Secretary shall preside over all
the meetings of the Society. In case both have not attended then
the other members can elect any one of them as Chairman.
b. The General Body shall meet in the month of July of every year at
which the following business shall be transacted.
c. i. To pass the accounts of the Society presented by the Treasurer
or Secretary.
ii. To consider any matter moved by the Chairman at the time of
meeting.
iii. Adoption of the Annual Report and Minutes of the previous year
with a list of Assets and Liabilities of the Society.
d. Special meetings of the General Body shall be called for at any time
by the Secretary upon a requisition made by 1/3 rd of members of
the Society, provided 7 days notice is issued.
PRESIDENT SECRETARY
25. QUORUM:-
e. The Quorum for every ordinary General Body meeting or Executive
Committee meetings shall be ½ (half) of the strength of the
members of the respective bodies, or Ten members whichever is
least.
f. The Executive Committee shall meet at such times, as they
deem proper and make such regulations as they deem sound for
the development and smooth running of the institutions started
under the management of this Society.
g. Any member shall vacate this office, if he absents himself from
three consecutive meetings of the Society, without leave or
absence.
VI. POWERS AND DUTIES OF THE EXECUTIVE COMMITTEE :-
The Executive committee shall have powers:
a. To Collect funds, raise donations in cash and kind and acquire
assets for the purposes and betterment of the society in general
and Sri Padmavati Mahila Visvaidyalayam (Women’s University)
in particular.
b. To incur all necessary expenditure for the maintenance and
carrying out the objects and aims of the Society.
c. If necessary to borrow money from the members or Banks or
outsiders with or without offering the security of the Assets of the
Society.
d. The operations of the society shall be restricted to Indian territory
only.
e. This Society is not a revocable one.
V. FUNCTIONS AND DUTIES OF THE OFFICE BEARERS:
PRESIDENT :-
a. The president shall preside over all the meetings of the society
note down the minutes and resolutions there on.
26. b. He shall lead all deputations, if necessary, submit memorandums
to Government, and other departments and look after the affairs
of the Society in general.
c. He is entitled to take such disciplinary action as he deems Proper
against any member or the staff of the Society.
d. He is entitled to open a Bank Account or Accounts in any
Scheduled Bank or Banks. Such Accounts shall be operated by
the President of the Society together with Vice President jointly.
e. The President shall preserve evidence of all money transactions
such as raising funds, issuing receipts and signing cheques,
together with Joint President jointly.
PRESIDENT SECRETARY
SECRETARY :-
a. The Secretary shall usually issue notice of all General and special
meetings.
b. He shall maintain the records of the Society.
c. He shall be in-charge and responsible for the safe custody of the
properties of the Society.
d. He shall not keep more than Rs.5,000/- as cash with him for any
contingencies.
TREASURER :-
a. He shall have custody of all accounts books, vouchers and other
papers relating to and maintain the accounts in a proper manner.
b. He shall present the accounts of the Society with financial year
i.e., April 1st to March 31st as the Accounting year which must be
duly audited by a qualified Chartered Accountant, and the report
thereon shall be presented to the General Body for approval.
27. VICE-PRESIDENT:
a. The Vice-President shall exercise those powers which may
specifically be delegated to him by the President.
b. He will act and hold responsibilities in the absence of the
President. He will help the President in all respects in the working
of the Society.
JOINT SECRETARY:
The Joint Secretary shall be vested with the powers and duties of
the Secretary in order to perform the role of a Secretary in the
event of absence of the Secretary and for such purposes shall be
treated at par with the Secretary.
EXECUTIVE MEMBERS:
a. The Executive Committee members shall participate in all the
activities of the Society and advise the Society on various matters.
b. They shall shoulder the responsibilities allocated to them from time to
time
c. They shall attend the Annual General Body Meeting and Special
General Body Meetings and vote in the Meetings
PRESIDENT SECRETARY
IX. FUNDS :-
a. The Executive Committee can collect donations from the public
including companies (public/private/government/any other
form), institutions, firms (including
proprietary/partnership/limited liability partnerships), local
28. authorities, government, body or association of persons,
trusts/societies (registered/not) etc.
b. The funds of the Society shall be deposited in the name of the
Society in accordance with the provisions of Sec.13(1)(d)read with
Sec.11(5) of the Income tax Act, 1961 only, and
c. All the special donations earmarked for a specific purpose by the
donors must be utilized for the same.
d. The Society being a Charitable Organisation without profit
objective shall observe all austerity measurers.
e. No profit or surplus shall be distributed among members. No
Executive member shall draw any remuneration directly or
indirectly from this Society.
XII. The Society shall sue or to be sued only in the name of the Society.
XIII. AMENDMENT ALTERATION :-
Any of the Bye-laws, rules or objects of this Memorandum of
this Society may be added, deleted, amended, abridged and altered
in a General Body Meeting specially convened for this purpose under
the provisions of Societies Registration Act, 2001. But, no such
amendment shall be made without the prior written consent of the
Commissioner of Income Tax having Jurisdiction.
29. XVI. WINDING UP :-
In case this Society is wound up the Properties, if any, of the
Society will be transferred to Sri Padmavati Mahila Visvavidyalayam
(Women’s University), Tirupati, or to some other Association, Society
or Trust having Similar aims and Objects as per the A.P.Societies
Reg.Act of 2001, and having Registered under Sec.12 A and has got
recognition u/sec. 80G of the Income Tax Act 1961.
PRESIDENT SECRETARY
WITNESSESS:
1. 1.
2.
3.
2. 4.
5.
31. VI) Detailed Project Report Format:
<SOCIETY/TRUST NAME>
<PROJECT NAME>
Background/Profile: <A brief description of the problem area and the need for
implementation of the proposed project. The background of the problem should help
justify the requests for CSR support. Can include a brief description of the University
and/or Department’s mission, strength, limitations etc (main focus must remain on the
project itself)>
Rationale: <The intention or aspiration behind the project; what the University hopes to
achieve at the end of the project, written in broad terms. If more than one, they can be
shown as bullet points. The rationale should clearly state out why the project should be
taken up and why it should be taken up now.>
Objective:
<A goal or a step on the way to meeting the aim; how you will achieve the goal of
the proposed project>
Impact:
Define measurable outcomes of the proposed project
Details of the benefits to target groups for whom the project will be beneficial>
Budget: <Detailed estimate of the budget for the proposed project. To be backed by use of
tables, charts, sections etc. Breakdown of every proposed expense to be clearly stated.>
Methods: <Description of the methodology and techniques of the project implementation,
materials and databases used, equipment used, timeline of project etc.>
Details on implementing agencies: <Background and details of implementation
agencies, if any, such as APSCHE, University CSR Trust, Skill Development trainers,
builders, contractors, NGOs etc.>
Benefits to the Sponsors/Donors: <State the benefits that the donors can enjoy if they
provide CSR Funds for the project. There should be a value proposition since this is a
branding exercise for organizations, after all>
Project monitoring method: <Explanation of mechanisms of review and appraisal of the
project.>
Contact: <Details of the project coordinator must be stated clearly. This coordinator must
be easily accessible and have adequate knowledge of the project as he/she will be the point
of contact.>
32. VII) Government Order:
The Government of Andhra Pradesh has embarked on an ambitious vision to rank
amongst the top three states in terms of per capita income by 2022 and be a developed
state by 2029. As a part of this vision, the Government has identified higher education
to be a major growth engine. The Government aims to transform the state of Andhra
Pradesh into a Knowledge Hub. The endeavour is to create a human talent pool that
has a firm grounding in modern society, economy and technologies to fuel the State’s
ambitious double-digit growth targets.
Towards this end, there is an urgent need to improve the quality of higher education
in the State, besides making it more relevant to the State’s growth needs. The
Government is in the process of making provision for new private universities under
the AP Private Universities (Establishment and Regulation) Act, 2015, while
strengthening the existing State universities. The Higher Education Department has
taken up various initiatives in the fields of faculty development, R&D and innovation,
employability and entrepreneurship, e-learning, smart campuses, international
rankings, CSR funding for higher education etc.
To provide impetus to these initiatives, the Government engaged 18 candidates as
Summer Fellows for eight weeks. These candidates were selected after reviewing 300+
applications. The Summer Fellows worked on the following thrust areas identified for
the Summer Fellowship – Improving Research Output and Quality, Corporate Social
Responsibility (CSR), Placements and Career Development, Improving
Entrepreneurship and Innovation, International Collaborations, Institutionalizing
National and International Rankings and E-Learning platform.
The department identified CSR as one of the thrust areas because Section 135 of the
Companies’ Act 2013 presents a great opportunity for Higher Educational institutions
to capitalize on the funds allocated for CSR activities by the companies.
The following objectives were outlined for the CSR desk:
Strengthen the CSR Desk at the Higher Education Department to attract CSR
funding towards higher education projects in the state
Formulate outreach and communication strategies for corporates and implement
the same to understand their needs and funding patterns
Develop university-specific projects related to infrastructure upgradation, product
development, capacity building of faculty/administrators and other fields as
highlighted by corporates after due consultations
Initiate at least one university-specific project to be financed via the CSR Desk
The fellows associated with the CSR project – Ms. Nidhi Punmia, Mr. Gaurav Pradhan,
Mr. Manasa Varun Raavi and Mr. Kiran Kumar Gowd – spent 6 weeks in the following
33. universities – Acharya Nagarjuna University (ANU), Sri Padmavathi Mahila Vishwa
Vidyalayam (SPMVV), Sri Venkateswara University (SVU) and Jawaharlal Nehru
Technological University Kakinada (JNTU K). After working on the project and
making a few headways in their respective universities, the fellows came up with the
following things for the universities to do:
1) Universities must create an alumni database online and provide access of the same
to the relevant university officials and students.
2) Universities must create a database of the industries around the towns in which the
universities are based and divide the companies according to their area of operations.
This is important because in the companies’ act 2013, the companies have been
instructed to give preference to the projects in the nearby towns and villages.
3) The database should not just be restricted to the industries in the vicinity or nearby
towns. The universities should make a list of other companies in the state and their
area of operations. Also, websites such as www.ngobox.org should be used to research
existing CSR projects of the companies.
4) CSR policies of the companies should be downloaded from their websites and
studied after creating the industries database.
5) A registered trust or a society or a company registered under section 8 is necessary
to mobilize funds for CSR activities. Considering this the following options are
feasible:
a) If the company contributes through its own registered trust/society/sec 8
company, it can contribute regulated CSR funds directly to Universities
b) If the company does not have its own registered trust/society/sec 8 company,
but the university (one that is established by a central or state act) has such
trust/society/sec 8 company, then the company can contribute the regulated
CSR funds directly to the trust/society/sec 8 company established by university
c) In all other cases, company can route its regulated CSR funds through a
trust/society/sec 8 company that has at least 3 years established track record
6) Universities should register a society which will act as a CSR desk and attract CSR
funds. This society will be eligible for an Income Tax exemption under the Income Tax
act. We think a society is the best option because of two reasons –
i) It has a very flexible structure which a trust doesn’t have, and;
ii) The maintenance costs associated with a society are less as compared to a
company registered under section 8
7) A bank account also must be opened and linked with the society for receiving
funds, utilizing those funds and CSR projects related transactions.
34. 8) Universities must identify projects which could be considered as CSR activities, as
mentioned under schedule VII, and funded by the companies.
9) Detailed Project Reports should be created for sending out to the companies. The
reports should contain all the relevant project details, budget, plans and outcomes.
The CSR team has sent out a format for the same.
10) The projects should also be listed in the CSR section of the university website and
respective project reports should also be uploaded to the website.
11) The society established under the university and functioning as CSR desk should do
the following:
i) Have a clear communication and outreach strategy to reach out to the
companies. It should make sure that the project pitched to companies has a
value proposition and fits within the company CSR strategy
ii) Must maintain all the detailed project reports of the CSR projects
undertaken or planned
iii) Must provide regular updates about the projects and funds utilized to the
funding companies
iv) Ensure relationship between the university and funding companies is
smooth and keeps growing in new areas
12) Explore all the avenues to obtain CSR funds such as Sammaan
(www.bsesammaan.com), an initiative by Bombay Stock Exchange (BSE) and
Confederation of Indian Industries (CII), which provides a common platform for
funding companies and organizations needing funds, and NGOBOX
(www.ngobox.org).
VIII) Final Presentation:
