SmartDebrief is an online driver debriefing tool integrated within the Smartanalysis software. It allows transport managers to (1) define a disciplinary process using a points-based system to manage driver infringements, (2) quickly identify drivers who breach regulations by seeing their performance and infringement records, and (3) maintain an audit trail of debrief meetings and actions taken for accountability. The tool helps transport operators manage driver compliance with regulations to avoid fines and support drivers who need additional training.

1. SmartDebriefDatasheet_Layout 1 05/04/2012 13:27 Page 1
Features
• Fully integrated within Smartanalysis
• Instant visibility of driver
powerful and flexible performance.
• Clear and simple user interface.
on-line driver debriefing tool • Configurable debrief scheme.
within Smartanalysis for • Define your disciplinary process
with escalation levels using a points-
based system.
Transport Managers • Record of debrief meetings for the
driver and debriefer.
• Full audit trail of performance and
Smartdebrief provides a configurable debrief scheme where you can define a disciplinary
actions taken.
process with escalation levels using a points-based system for managing infringements.
• Online help and fully supported.
It gives you visibility of drivers’ performance based on their tachograph records and
provides a full audit path of infringements with the actions taken based on your own
Haulage Company fined
disciplinary scheme.
£90,662 for drivers’
You can identify drivers that breach regulations quickly and easily, quite a task if you have hours offences and
many drivers on the books. You can go straight to open infringements, see the driver’s
failing to keep records.
record and keep track of repeat infringements. VOSA Operations Director Alex
Fiddes: “These fines show that the
Smartdebrief will help you to manage your drivers and infringements so that training and courts will deal firmly with those
development can be prioritised for drivers that need it most. It provides a full audit trail of companies who do not take their
driver and debriefer interactions to show the authorities that you are taking all reasonable responsibilities seriously and I hope
steps to manage infringements down. that this will send a clear message
to others.”
Why Debrief?
Transport operators have legally enforceable
responsibilities for the actions of their drivers
in maintaining compliance with legislation.
Failure to comply with regulations could result
in expensive fines, prosecution, restriction or
loss of the company operating licence and
even imprisonment.
Exceeding drivers’ hours regularly tops the list
of infringements reported by the authorities
with over 3,178 convictions in the UK in 2011.
Transport Managers need to deal with their
drivers’ compliance and show the authorities
they are taking reasonable steps to minimise
any breaches of the regulations.
T 01249 463355 E support@exentra.co.uk www.exentra.co.uk

2. SmartDebriefDatasheet_Layout 1 05/04/2012 13:27 Page 2
NFT adopt Smartbrief to
manage drivers and
safeguard compliance
How do you get started? NFT is the market leader in the
provision of time critical, chilled
First of all you need to sign up to Smartanalysis, see logistics services to food and drink
www.tachograph-analysis.co.uk manufacturers and grocery retailers.
Managing and maintaining
compliance is a burden for any
transport operator with severe
penalties if things go wrong. For an
operator specialising in food and
drink it is even more complex.
NFT looked at several solutions for
managing their operator compliance
but found the Smartanalysis solution
to be the best on offer and have
been using it since 2007. With
Smartanalysis you only pay for the
driver records downloaded rather
than a fixed fee per week. This makes
A Debrief Scheme will need to be set up by your Smartanalysis it more cost effective for NFT and was
Administrator to account for any infringements and highlight good or a key consideration in adopting it.
bad driver performance. The Debrief Scheme is fully configurable to NFT worked with Exentra to help
your requirements. Points are allocated to various infringements, and develop a driver debriefing module
for use with Smartanalysis. This
levels set to track a driver’s cumulative performance.
enables NFT to monitor drivers’
compliance at specific depots across
Once it is set up, you just need to decide when and where (which depots) to
the whole fleet and identify quickly
start and who should perform the debriefings. depots and specific drivers where
compliance is a problem.
Help is available in our User Guides and Videos on the Smartanalysis web site
The software enables NFT to go
www1.smartanalysis.com when you sign up. straight to any open infringements,
see the drivers’ record and monitor
Exentra will work with you to realise the benefits of repeat infringements. Smartdebrief
helps NFT in applying training and
Smartdebrief. Please contact our support team on development to the drivers that need
support@exentra.co.uk or telephone 01249 463355. it most.
Smartdebrief and Smartanalysis will
About Exentra ensure that NFT exceeds the VOSA
standard and remains compliant.
Exentra are tachograph analysis and compliance experts. We created the
“We take compliance very seriously
Smartanalysis tachograph analysis software and service that is used by
at NFT. We have used Smartanalysis
thousands of operators, from the one-man businesses to the very largest since 2007 and found it to be the
fleets. Smartanalysis is used to analyse over 1,300,000 tachograph records best solution for managing
compliance. It is also cost effective
every month, from all over Europe.
for our business. Exentra listen to
our needs and were fully prepared
“We have worked with Exentra since 2007, they provide a good service and to develop new software so that
Smartdebrief fitted with our
have delivered a cost effective solution for analysing our tachograph data.” business requirements.”
John Burbridge, Group Quality and Compliance Manager, Turners (Soham) Ltd David Seaton MIRTE MSOE MIMI
Fleet Engineer, NFT
Exentra Transport Solutions Limited 9 Avon Reach, Chippenham, Wiltshire, SN15 1EE
T 01249 463355 E support@exentra.co.uk www.exentra.co.uk