The 3rd Egnos adoption aviation Call webinar presentation 15 march 2018

1. EGNOS adoption in aviation-
Call for proposals 2017
Introduction to the 3rd EGNOS Adoption Aviation Call Webinar
This presentation can be interpreted only together with the oral comments accompanying it
Katerina Strelcova, Market Development Officer
Dafni Dimoudi, Market Development Officer
Alessandra Bravin, Procurement Officer
Alexandru Sterian, Financial Officer
15 March 2018

2. • Questions are collected and addressed at the end
of the session, if time allows it.
• All the Q&A (including not answered) will be
published as clarifications
• The clarifications and slides will be available online
shortly after the webinar, participants will be
notified via e-mail.
Way of working
2

3.  OBJECTIVES AND SCOPE OF THE CALL
 AREAS OF ACTIVITIES
 ELIGIBILITY AND AWARD CRITERIA
 FINANCIAL ASPECTS
 HOW TO SUBMIT A PROPOSAL
 Q&A TIME
Agenda

5. 5
Objective:
Award a number of grants to foster EGNOS operational implementation for civil aviation
in all market segments (Commercial, Regional Aviation, Business Aviation, General
Aviation and rotorcraft) with a final aim to maximise EGNOS adoption and related
operational and economic benefits.
Maximum budget allocated for EU financing under this call: EUR 10,000,000
Maximum EU financing rate of eligible costs: 60%
Deadline for submitting applications: 21 May 2018
3rd call for proposals to support EGNOS
operational use in aviation
Full call info: https://www.gsa.europa.eu/egnos-adoption-aviation-0

6. 6
Scope of the Call
 The design and operational implementation of EGNOS based LPV/LPV 200 approach
procedures, PinS, low level IFR routes at different European airports/heliports/routes
 Design and implementation of other communication, navigation and surveillance
applications benefitting from EGNOS for all phases of flight
 The installation of EGNOS-enabled avionics and granting of airworthiness certification
for RNP APCH procedures down to LPV minima, including PinS
 Development of retrofit and forward-fit solutions including LPV capabilities
 Development of enablers and other EGNOS based operations such as, but not limited
to, simulators, validation tools, training materials or drones

8. The Call is structured in 6
areas of activities
8
A
B
C
D
E
F
RNP APCH procedures to LPV minima
PinS Procedures to LPV minima and Low Level Routes
Aircraft or rotorcraft forward fit
Aircraft or rotorcraft retrofit
Development of Service Bulletin and/or Supplemental Type Certificate
Development of enablers and other EGNOS based operations adoption, such as,
explore RNP-AR/A-RNP, simulators, validation tools, training material or drone

9. Expected output: operational implementation
of EGNOS based approaches and routes 9
Areas of activities:
Approach Procedures Implementation
 Design, development and publication of EGNOS LPV approach
procedures at European airports including LPV/LPV200 minima
 Typical activities may include:
 Procedure design
 Safety Assessment
 Ground and Flight validation
 Training for ATC and/or pilots
 Focus on helicopter Point in Space approach operations and
Low Level Routes leveraging EGNOS to serve heliports,
helipads or oilrigs. Includes Simultaneous Non Interfering
(SNI) operatons
RNP APCH procedures to LPV minima
PinS Procedures to LPV minima and Low Level Routes
A
B

10. 10
Areas of activities: Aircraft upgrade
 Focus on development of SBAS/EGNOS LPV capability in new aircraft models and/or
entry into operation
 ADS-B functionality using EGNOS together with the LPV capability is eligible.
Aircraft or rotorcraft forward fit
 Focus on in-service aircraft/rotorcraft not approved to perform LPV procedures
 Two scenarios:
1. Airframes equipped with EGNOS LPV avionics: update of operational manual
2. Airframes not equipped with EGNOS LPV avionics: in addition, costs related to
hardware acquisition, hardware installation and certification could be funded.
 ADS-B functionality using EGNOS together with the LPV capability is eligible.
Aircraft or rotorcraft retro fit
C
D
Expected output: LPV approval
Proposals shall contribute to track actual EGNOS
based performed approaches

11. 11
Areas of activities: Avionics solutions
 Aircraft or rotorcraft manufacturers aiming to develop Service Bulletins (SBs) to include
SBAS LPV capabilities in their models.
 Supplemental Type Certificates (STCs) or major modifications to an existing type
certified aircraft. Beneficiaries are usually Part-21 EASA approved organisations
Service Bulletin and Supplemental Type Certificate with LPVE
Expected output:
SB and STC commercially available

12. 12
Areas of activities:
Enablers and other EGNOS based operations
Possible activities: (not exhaustive list)
 RNP 0.3 routes
 Advanced RNP and RNP-AR using SBAS
 Use of EGNOS for RPAS robust and safe navigation
 Enablers, such as: flight simulators for training, flight validation tools…
F Any activity that addresses the development of enablers to accelerate
EGNOS adoption and its operational use by civil aviation
Expected output:
Commercially available enabler and/or operational
implementation of the new EGNOS based operation
(including a demonstration)

13.  12 Million €, 27 projects in 2 calls
 more than 100 EGNOS based approach procedures
 more than 15 operators equipped and certified for EGNOS based operations
 STC for 5 aircraft types with a potential retrofit solution for more than 260 aircraft in EU
 6 EGNOS enabled simulators types
 More than 20 PinS and RNP0.3 routes for rotorcraft
 3 EGNOS based RPAS operations
Projects examples from
1st and 2nd Call

15. 15
Eligibility criteria
Applications must be submitted by legal persons established in and/or natural
person(s) being citizen of one of the following countries:
 EU Member State
 Norway, Switzerland
Definition of “established”: having a registered office, central administration or
principal place of business in one of these countries.
No restriction on consortium size
In case of multiple applicants, the proposal consequently must be submitted by a
consortium composed of at least two entities out of which:
 the coordinator shall be a legal person;
 the co-applicant(s) can be either legal and/or natural person(s).

16. 16
• Eligibility criteria must be complied with for the entire duration of the
grant.
• Consequences after Brexit: If no agreement is signed ensuring that
British applicants continue to be eligible, beneficiary will either:
‒ cease to receive EU funding (they will have to contribute with own
funding if interested to complete the project) or
‒ be required to leave the project.
• In case beneficiaries will leave the project, they will have to deliver
results for the period up to Brexit in order to have the right to be paid.
For UK applicants

17. 17
Award criteria
If a total score lower than 55 points or a score lower than 50% for any of the above three criteria is obtained,
the proposal will not be evaluated further and will be rejected
1. Relevance and credibility of
the proposed approach
max. score 35
2. Impact in terms of economic
and public benefits
max. score 35
3. Coherence and
effectiveness of the work plan
max. score 30
 How relevant is the proposal to the objectives of the call?
 Overall quality of the proposal in terms of its methodology
 Feasibility of the proposal targeting market implementation
 Involvement and endorsement of key stakeholders
 Is the proposal supported by a positive Cost Benefit analysis?
 Public and economic benefits
 Increased access to small airports thanks to EGNOS and catalyst for more
efficient airspace use
 Maximisation of the operational use of EGNOS
 Appropriateness of the management structures and procedures
 Complementarity of the participants within the consortium
 Coherence of the work plan (schedule, effort and cost, resources etc.)
 Feasibility of the technical proposal, e.g. availability of regulations and support
from authorities

19. 19
Co-financing EU financing may not cover 100% of the total costs of the action. It may take the form of:
Non-retroactivity No grant may be awarded retrospectively for actions already completed
Non-profit rule Where a profit is made, GSA is entitled to recover the percentage of the profit
Non-cumulative award Each action may give rise to the award of only one grant from the budget to any partner
EU funding
Maximum budget allocated for EU financing: EUR 10,000,000
Indicative number of projects to be funded: 12
Maximum EU financing rate of eligible costs: 60%
Indicative EU financing amount for each project: EUR 800,000
 Partner’s own resources
 Income generated by the action
 Contribution from third partners
Subcontracting • Subcontracting shall in no case cover core activities
• The proposal should clearly specify the activities that will be subcontracted and the
corresponding costs must be indicated in the estimated budget
• Subcontracting is not allowed among the beneficiaries of the proposal

20. Payments Amount
Pre- financing payment 20% of the grant amount
Interim payment
max 40%
based on the actual requested grant amount
Final payment
min 40%
based on the actual requested grant amount
Eligible costs and payments
Eligible direct costs:
Eligible indirect costs:
Representing the beneficiary's general administrative costs which
can be regarded as chargeable to the action/project
Eligible Costs
The following costs shall not be considered
eligible:
Non-Eligible Costs
 Return on capital  Doubtful debts
 Contributions in kind
from 3rd parties
 Debt and debt
service charges
 Exchange
losses
 Excessive or reckless
expenditure
 Provisions for
losses or debts
 Bank charges
from transfers
 Deductible VAT
 Interest owed
 Costs of financial
support to 3rd
parties
 Costs of
another
funded action
 Participation by staff
in Union institutions
 Costs of personnel
 Costs of natural persons
working under a contract
with the partner
 Subsistence allowances
 Costs of travel
 Equipment costs
(Depreciation/Full purchase
cost) or other assets
 Duties, taxes and charges
 Costs of consumables and
supplies
 Costs arising directly from
requirements imposed by the
grant agreement
 Costs relating to a pre-financing
guarantee lodged by the
beneficiary of the grant
 Costs relating external audits

21. • Subcontracting - When the tasks in B1 cannot be done by the consortium
Specific Principle: May only cover a limited part of the action and can not cover the core activities
• Purchase of equipment – When achieving the objectives of the action requires the purchase of equipment or the use
of equipment subject to depreciation
• Leasing or rental costs – When achieving the objectives of the action requires the use of equipment which is leased or
rented
• Common Principles:
‒ Stated in the proposal (Form C1 and B1)
‒ Best value for money or the lowest price
‒ No Conflict of Interest
‒ Necessary for implementation
‒ The Legal Entities signing the Grant Agreement must be the ones who are procuring, implementing and incurring
the costs related to the Subcontract, Equipment or Leasing/Rent. The Grant Agreement does not extend to
affiliated entities (Holding Groups, Mother/Sister Companies, Spin-offs), unless they are identified separately as Co-
Applicants or Affiliated Entities.
• Specific cases
‒ Subcontracting, leasing/renting and purchase of equipment among beneficiaries is not possible
‒ Subcontracting, leasing/renting or purchasing equipment from affiliated entities is not possible except in very
specific conditions, where the Applicant can prove that the above principles are respected
Subcontracting, equipment
and leasing/rental costs
21

23. 23
Important dates
Stages
Date and time or
indicative period
Publication of the call 12 February 2018
Deadline for submission of request for clarifications 30 April 2018
Deadline for publication of the last clarifications 15 May 2018
Deadline for submitting applications 21 May 2018 – at 18:00 Prague time
Evaluation period June – July 2018
Information to applicants on the outcome of evaluation August 2018
Signature of the first Grant Agreement(s) September – October 2018

24. 24
FORM CONTENT
SINGLE APPLICANT/
CO-ORDINATOR
CO-APPLICANT(S)
A1 PROPOSAL OVERVIEW X
A2 PROPOSAL SUMMARY X
A3 COORDINATOR PROFILE X
A4 CO-APPLICANT PROFILE X
A5 DECLARATION OF HONOUR X X
A6 FINANCIAL CAPACITY X X
B1 TECHNICAL PROPOSAL X
B2 OPERATIONAL CAPACITY X X
C1 PRELIMINARY BUDGET X X
ADMIN
PACKAGE
TECHNICAL
PACKAGE
FINANCIAL
PACKAGE
How to submit a proposal

25. Overview of the submittal templates
25
It serves 2 purposes:
COVER PAGE OF FORM A1 (TO BE FILLED BY THE COORDINATOR + GSA)
 Checklist for the applicants: list of the submission set + number of documents
to be submitted
 Basic information on the Proposal for GSA: project acronym and consortium
composition + receipt of the documents.

26. 26
Admin package – overview of forms
Form A1 & Form A2
 Contact details: Name/Surname, Organisation, ..
 Proposal Abstract: high level description of the proposed technical solution
 About the participants: name, role in the project and represented country
FORM A1. PROPOSAL OVERVIEW (TO BE FILLED BY THE COORDINATOR)
FORM A2. PROPOSAL SUMMARY (TO BE FILLED BY THE COORDINATOR)
 Objectives of the proposal: target of the proposal, including value proposition and
benefit for the users
 Description of the work: high level project’s workflow
 Milestone and Expected results

27. 27
Admin package – overview of forms
Form A3 & Form A4
FORM A3. COORDINATOR / SINGLE APPLICANT PROFILE
(TO BE SUBMITTED BY THE COORDINATOR)
 Legal Information: LEF (Legal Entity Form: private or public company, registration info) with supporting
evidence (e.g. commercial registry extract, company statutes…)
 Financial Identification: (FIF) banking details and account holder’s info
 Power of attorney: of the person(s) signing the proposal to commit the company/organisation
 Information on co-financing: amount of co-funding proposed to be undertaken by the beneficiaries and
related means, timeline
 Previous EU contracts/grants: to check the application of no-double payment principle.
 Stamp: in some countries, it’s not common; however it is necessary for administrative purposes
FORM A4. CO-APPLICANT PROFILE
(TO BE FILLED BY THE CO-APPLICANTS WITH: LEGAL ENTITY FORM)
 Same as for Coordinator: to be filled by the co-applicant
 No financial identification form is needed

28. 28
Admin package – overview of forms
Form A5 & A6
FORM A5. DECLARATION OF HONOUR
(TO BE SUBMITTED BY ALL APPLICANTS – INCLUDING AFFILIATED ENTITIES)
 It serves to check the exclusion and selection criteria
 To be filled and submitted by ALL applicants
 Generic text used by EU institutions and agencies.
 Consider starting early enough collecting all the evidences; since might be time consuming
 Supporting evidence may be required on the basis of a risk assessment that will be conducted
by the GSA – possibility for the potential beneficiaries to start collecting all evidence early
enough to be assessed by the applicants
 Evidence submitted in another procedure (procurement or grant) less than 12 months before
the award of the grant can be re-used (no need of submitting new documents)
FORM A6. FINANCIAL CAPACITY
(TO BE SUBMITTED BY ALL APPLICANTS – INCLUDING AFFILIATED ENTITIES)

29. 29
Technical package – overview of forms
Form B1
The co-ordinator, on behalf of the consortium, shall
submit the TECHNICAL PROPOSAL.
1. OBJECTIVES, CONCEPT and APPROACH
2. EXPECTED IMPACT
3. IMPLEMENTATION – contains technical and financial info
4. TECHNICAL ANNEXES – contains technical and financial info

30. 30
Technical package – overview of forms
Form B2: Operational capacity
Every applicant (coordinator and co-applicants), shall
submit the OPERATIONAL CAPACITY Form.
Objective: to demonstrate compliance with SELECTION criteria set out in the
Call for Proposals
Ref. CfP section 9.2 – “Applicants must show they have the operational
(technical and management) capacity to complete the activities to be
supported by this Call for Proposal and must demonstrate their capacity to
manage the activities corresponding to the size of the project for which the
grant is requested.”

31. • Filled in with figures from your annual (audited)
accounts
• GSA calculates ratios (e.g. profitability,
indebtedness, financial independence)
• Used to assess your financial viability
Not applicable to public bodies and international
organisations
Financial package – overview of forms
Form A6: Financial capacity (1/2)
31

32. If outcome of the check is not satisfactory and in any other case GSA can:
• request further information
• propose a grant agreement without pre-financing
• propose a grant agreement with a pre-financing paid in instalments;
• propose a grant agreement with a lower percentage of a pre-financing;
• propose a grant agreement with a pre-financing covered by a bank
guarantee
• reject the application
32
Financial package – overview of forms
Form A6: Financial capacity (2/2)

33. Financial package – overview of forms
Form C1: Estimated budget
33

34. Draft Grant Agreement
34
• NOT part of the proposal to be submitted
• Please read it before submitting a proposal!
• It contains important elements on payment
arrangements, cost eligibility, reporting, etc.

35. Check with your legal department the
conditions of the grant agreement early on
Read the grant agreement before-hand
Check the consistency of the different
forms (e.g., financial tables)
Check conditions for eligibility of
subcontracting costs
Main take-aways
35

36. 36
How to submit a proposal
 The proposal shall always be submitted in a paper version
 Proposals must be placed inside a sealed envelope with two USBs containing
the full set of proposal documents in machine readable format
 Envelope should be marked : “CALL FOR PROPOSALS GSA/GRANT/06/2017-
NOT TO BE OPENED”
 Proposal shall be submitted by letter:
 either by courier or post not later than 21/05/2018
 delivered by hand not later than 21/05/2018 at 18:00 Prague local time
to the address indicated below:
CALL FOR PROPOSALS
GSA/GRANT/06/2017
ACCELARATION OF EGNOS ADOPTION IN THE FIELD OF CIVIL AVIATION
GSA – Legal and Procurement Department
Janovského 438/2
170 00 Prague 7- Czech Republic
Address

37.  Write us! In case of questions or request for clarifications
on the call, please write us: gnss.grants@gsa.europa.eu
 Check our website! Information on the upcoming
webinars and answers to your questions will be published
periodically through the release of clarifications on the
GSA website:
Thank you for your attention!
https://www.gsa.europa.eu/egnos-adoption-aviation-0