Presentation- Webinar 11 January 2017

1. Development of a Galileo-based timing
receiver for critical infrastructures
Fundamental Elements Webinar, 11th of January 2018
1This presentation can be interpreted only together with the oral comments accompanying it
Valeria Catalano, Technology Officer
Justine Vacher, Legal Officer
Vincenza de Tommaso, Financial Officer
Alina Hriscu, Market Development Officer

2.  CALL BACKGROUND
 TECHNICAL SCOPE
 ELIGIBLE PARTICIPANTS
 HOW TO PREPARE YOUR PROPOSAL
 GRANT AGREEMENT
 Q&A TIME
Agenda
2
15 MIN
15 MIN
30 MIN

3. This call is launched within the EU R&D funding programme ‘Fundamental
Elements’ which supports the development of EGNSS-enabled chipsets,
receivers and antennas.
The objectives of the Fundamental Elements can be summarised as following:
 Facilitate the adoption of the European GNSS Systems, building on their
innovative services and differentiators
 Improve the competitiveness of EU industry
 Address user needs in priority market segments
 Maximise benefits to European citizens
Call background
3

4. GNSS systems are delivering today a free and highly accurate timing capability
available worldwide, providing a way to obtain the Coordinate Universal Time
(UTC).
Call background
4
Precise Timing & Synchronisation (T&S) is
crucial to a range of strategic applications as
telecommunications and computer networks,
energy generation and distribution, finance or
other governmental functionalities.
All these applications use Critical
Infrastructures (CI) with different accuracy
requirements that are essential for maintaining
such vital societal functions as health, safety,
economic and social well‐being of people.

5. The call for proposal aims at developing, testing and assessing a
Galileo-based time receiver prototype for the Critical
Infrastructures and providing accurate and highly robust timing.
Activities shall be divided in six tasks:
Task 1: User’s requirements
Task 2: Timing Receiver’s Requirements
Task 3: Detailed design of the Receiver prototype
Task 4: Prototype development
Task 5: Testing and validation of the receiver prototype
Task 6: Dissemination of the results
Objectives of the call
5

6.  As described in Section 2.1
 The receiver shall be configurable for providing time in Galileo
System Time and UTC based on Galileo signals only, in single
and in multiple frequency
 The receiver shall improve the timing robustness
Essential objectives to be reached
9
MANDATORY
MUST BE IN
ANY PROPOSAL

7.  All the activities described in Sec 2.2 of the CfP
 A preliminary strategy for the validation of the receiver’s
performances
 A methodology for requirements identification, design,
development and testing of the receiver
 A methodology of dissemination plan including extent of
demonstration activities
General requirements
10
REQUIRED
MUST BE IN
ANY PROPOSAL

8. 8
Innovation Elements
 The receiver should be capable of using OS authentication for
the provisioning of authenticated time stamping
 The suitability of using the Commercial Service (CS)
Authentication shall be analysed
Other requirements

9. 1. Project Management Plan
2. Risk Management Document
3. User requirements Report and Justification
4. Timing Requirements specification
5. Design Definition File
6. Design Justification File
7. Design, Development and Validation Plan
8. Test Plan
9. Test procedures
10. Tests results report
11. Receiver’s documentation
12. IPR-related documentation
13. Dissemination Plan
14. Dissemination Report
Minimum set of deliverables to be
included in the proposal
9

10. Evaluation: Award criteria
10
DESCRIPTION WEIGHT
Relevance of the proposal to the objectives of the call, credibility of the proposed
approach, and innovation of the solutions proposed: 40
Impact in terms of economic and public benefits derived from the proposal
15
Credibility and coherency of the dissemination plan for the dissemination of the results of
the grant 15
Coherence and effectiveness of the work plan, including appropriateness of the allocation
of tasks and resources 30
If a total score lower than 60 points or a score lower than 60% for any of the above three criteria is obtained, the
proposal will not be evaluated further and will be rejected

11. Call timeline (indicative)
11
Stage Deadline
Publication of the call 12/12/2017
Deadline for request for clarifications 25/01/2018
Publication of the clarifications 14/02/2018
Deadline for submission of applications 28/03/2018
Evaluation period April-June 2018
Information to applicants on the outcome of the
evaluation
July 2018
Signature of the Grant Agreement August 2018

12. • Maximum total budget allocated to the call: EUR 3.500.000
• Maximum number of projects: 2
• Indicative EU financing per project up to: EUR 1.750.000
• Maximum EU financing rate of eligible costs: 70%
• Maximum duration of the action: 2 years
Budget allocation and duration
12

13. ELIGIBLE PARTICIPANTS
13

14. • Applications by legal persons (consortia or mono-beneficiary) established1 in and/or natural
person(s) being nationals of any of the EU Member States, Switzerland or Norway.
1 Legal persons are considered to be established in the EU when they are formed in accordance with the law of an EU
Member State, Norway or Switzerland, and have their central administration, registered office or principal place of
business in an EU Member State, Norway or Switzerland.
For British applicants: Please be aware that eligibility criteria must be complied with for the entire duration of the grant.
If the United Kingdom withdraws from the EU during the grant period without concluding an agreement with the EU
ensuring in particular that British applicants continue to be eligible, you will cease to receive EU funding (while
continuing, where possible, to participate) or be required to leave the project on the basis of Article II.17.3.1(a) of the
multibeneficiary grant agreement or Article II.17.2.1(a) of the monobeneficiary grant agreement.
• Applicants: active in the development and/or integration and/or manufacturing of GNSS
components, receivers, antennas and/or expert in the field of GNSS Research and development
and/or experts in the field of timing and critical infrastructures.
Eligible applicants
14

15. 15
Participation conditions
‒ Single or multiple applicants (consortia)
‒ If consortium:
‒ Minimum 2 applicants, out of which the coordinator shall be a legal person
and co-applicant(s) can be either legal and/or natural person(s)
‒ Composition of the consortium: applicants can be from any eligible
countries

16. HOW TO PREPARE YOUR PROPOSAL
16

17.  The Administrative package
 The Technical package
 The Financial package
Summary of the proposals
17

18. Summary of the proposals
18
FORM CONTENT
SINGLE APPLICANT/
CO-ORDINATOR
CO-APPLICANT(S)
A1 PROPOSAL OVERVIEW X
A2 PROPOSAL SUMMARY X
A3 COORDINATOR PROFILE X
A4 CO-APPLICANT PROFILE X
A5 DECLARATION OF HONOUR X X
A6 FINANCIAL CAPACITY X X
B1 TECHNICAL PROPOSAL X
B2 OPERATIONAL CAPACITY X X
C1 PRELIMINARY BUDGET X X
ADMIN
PACKAGE
TECHNICAL
PACKAGE
FINANCIAL
PACKAGE

19.  Admin package:
WHO does WHAT?
19
FORM CONTENT
Single applicant
/ Co-ordinator
Co-applicant(s)
Affiliated
entity
A1
PROPOSAL
OVERVIEW
X
A2
PROPOSAL
SUMMARY
X
A3
COORDINATOR
PROFILE
X
A4
CO-APPLICANT
PROFILE
X
A5
DECLARATION OF
HONOUR
X X X
A6 FINANCIAL CAPACITY X X X

20. 20
Admin package – overview of forms
Cover page
It serves 2 purposes:
COVER PAGE (TO BE FILLED BY THE COORDINATOR + GSA)
 Checklist for the applicants: list of the submission set +
number of docs to be submitted
 Basic information on the Proposal for GSA: project
acronym and consortium composition (if relevant) + receipt of
the documents.

21. 21
Admin package – overview of forms
Form A1 & Form A2
 Contact details: Name/Surname, Organisation, ..
 Proposal Abstract: high level description of the proposed technical solution
 About the participants: name, role in the project and represented country
FORM A1. PROPOSAL OVERVIEW (TO BE FILLED BY THE COORDINATOR)
FORM A2. PROPOSAL SUMMARY (TO BE FILLED BY THE COORDINATOR)
 Objectives of the proposal: target of the proposal, including value proposition and
benefit for the users
 Description of the work: high level project’s workflow
 Milestone and Expected results

22. 22
Admin package – overview of forms
Form A3 & Form A4
FORM A3. COORDINATOR / SINGLE APPLICANT PROFILE
(TO BE SUBMITTED BY THE COORDINATOR WITH: LEGAL ENTITY AND FINANCIAL IDENTIFICATION FORMS)
 Legal Information: LEF (Legal Entity Form: private or public company, registration info)
 Financial Identification: (FIF) banking details and account holder’s info
 Power of attorney: to commit the company/organisation
 Information on co-financing: how the applicant would do it? under which form?
 Previous EU contracts/grants: to check the no-double payment principle.
 Stamp: in some countries, it’s not common; however it is necessary for administrative purposes
FORM A4. CO-APPLICANT PROFILE
(TO BE FILLED BY THE CO-APPLICANTS WITH: LEGAL ENTITY FORM)
 Same as for Coordinator: to be filled by the co-applicant.

23. 23
Admin package – overview of forms
Form A5 & A6
FORM A5. DECLARATION OF HONOUR
(TO BE SUBMITTED BY ALL APPLICANTS – INCLUDING AFFILIATED ENTITIES)
 It serves to check the exclusion and selection criteria
 To be filled and submitted by ALL applicants
 Generic text used by EU.
 (The template was made after the amendment of the EU Financial Regulations as of 1 Jan 2016.)
 Consider starting early enough collecting all the evidences; since might be time consuming
FORM A6. FINANCIAL CAPACITY
(TO BE SUBMITTED BY ALL APPLICANTS – INCLUDING AFFILIATED ENTITIES)

24.  Technical package:
WHO does WHAT?
24
FORM CONTENT
Single applicant /
Co-ordinator
Co-applicant(s)
Affiliated
entity
B1
TECHNICAL
PROPOSAL
X
B2
OPERATIONAL
CAPACITY
X X X

25. 25
Technical package
• Every proposal will be assessed against the criteria set
out in the relevant Call for Proposal.
• In particular, for the technical package:
The Technical proposal (B1 Form) shall be assessed against
the AWARD criteria (CfP sect. 10)
The Operational capacity (B2 Form) shall be assessed against
the SELECTION criteria (CfP sect. 9.2)

26. 26
Technical package – overview of forms
Form B1
The co-ordinator, on behalf of the consortium, shall
submit the TECHNICAL PROPOSAL.
1. CONCEPT and APPROACH (max. 30 pages)
2. EXPECTED IMPACT (max. 10 pages)
3. IMPLEMENTATION (max. 20 pages)
4. TECHNICAL ANNEXES

27. 1.I This section shall contain, as minimum:
Description of the proposed technical solution and how
the project is relevant for the main objectives, in
particular the description of:
• The process to identify the requirements, design and develop the
receiver’s prototype
• The validation plan to assess the receiver’s performance against the
operational requirements, both in simulated and in real environment
• The dissemination activities towards the relevant stakeholders
27
Technical package – overview of forms
Form B1: Concept

28. 1.II. This section shall contain, as minimum, a detailed
description of the proposed implementation of the project
including:
• A methodology for requirements identification, design, development and testing
of the receiver
• A preliminary strategy for the validation of the receiver’s performances
• How the applicants propose to leverage the partners in the consortium and the
key external stakeholders (e.g. GNSS receiver/chipset manufacturers, finance,
telecommunication and energy industry, as well as other relevant stakeholders)
• The list of deliverables and related deliverables plan
• The roadmap for operational implementation
28
Technical package – overview of forms
Form B1: Approach

29. 29
Technical package – overview of forms
Form B1: Expected impact
2. This section shall at least address the following topics:
• Describe how your project will contribute to the maximisation of the
benefits to citizens by the adoption of the proposed solution in the
market
• Elaborate a preliminary roadmap for operational implementation of the
results of the grant

30. 30
Technical package – overview of forms
Form B1: Implementation (1/2)
3. Structured section guiding the applicant through the following
points:
• Work Plan definition
 Work Packages: description, effort, resp., objectives, etc.
 WP schedule: Gantt chart, or similar
 WP inter-dependencies: Pert chart, or similar
 List of Deliverables (e.g. specification, report, demo kit, etc.)
• Project management
 Milestones, and relevant decision making
 Preliminary Risk register

31. 31
Technical package – overview of forms
Form B1: Implementation (2/2)
3. Structured section guiding the applicant through the following
points:
• Consortium as a whole:
 Partners complementarity
 Tasks allocation
 Effectiveness in the project execution and to ensure exploitation of
the results
• Project’s Resources:
 Planned staff effort
 Other Direct Costs
 Subcontracting
 Budget overview

32. 32
Technical package – overview of forms
Form B1: Technical annexes
4. Table to be filled out with the following information:
• Partners name (Organisation/Company)
• Company category (e.g. Research institute, chipset manufacturer, other)
• Country
Legal person: origin meaning “established”: having a registered office OR
central administration OR principal place of business in one of those
countries.
Natural Person: citizenship

33. 33
Technical package – overview of forms
Form B1: Operational capacity
Every applicant (coordinator and co-applicants), shall
submit the OPERATIONAL CAPACITY Form.
Objective: to demonstrate compliance with SELECTION criteria set out in the
CfP
Ref. CfP section 9.2 – “Applicants must show they have the operational
(technical and management) capacity to complete the activities to be
supported by this Call for Proposal and must demonstrate their capacity to
manage the activities corresponding to the size of the project for which the
grant is requested.”

34. 34
FORM CONTENT CO-ORDINATOR CO-APPLICANT(S)
A1 PROPOSAL OVERVIEW X
A2 PROPOSAL SUMMARY X
A3 COORDINATOR PROFILE X
A4 CO-APPLICANT PROFILE X
A5 DECLARATION OF HONOUR X X
A6 FINANCIAL CAPACITY X X
B1 TECHNICAL PROPOSAL X
B2 OPERATIONAL CAPACITY X X
C1 PRELIMINARY BUDGET X X
ADMIN
PACKAGE
TECHNICAL
PACKAGE
FINANCIAL
PACKAGE
 Financial package:
WHO does WHAT?

35. • Filled in with figures from your annual (audited)
accounts
• GSA calculates ratios (e.g. profitability, indebtedness,
financial independence)
• Used to assess your financial viability
Not applicable to public bodies and international
organisations
Financial package – overview of forms
Form A6: Financial capacity (1/2)
35

36. If outcome of the check is not satisfactory and in any other case GSA can:
• request further information
• propose a grant agreement without pre-financing
• propose a grant agreement with a pre-financing paid in instalments;
• propose a grant agreement with a lower percentage of a pre-financing;
• propose a grant agreement with a pre-financing covered by a bank
guarantee
• reject the application
36
Financial package – overview of forms
Form A6: Financial capacity (2/2)

37. Financial package – overview of forms
Form C1: Estimated budget
37
Project Name Participant Name
Project Acronym
Estimated eligible direct costs
Estimated eligible indirect
costs Total estimated eligible costs
Total requested GSAgrant
(EUR) (EUR) (EUR) (EUR)
A B C = A+B D = 70% x C
Direct eligible costs
(Numbering of categories as in "Eligible Costs for
the grants" section 12.2 of the Call for Proposals -
apply the rules detailed thereunder)
declared on the basis of flat rate of 7%
of 1. + 2. without costs of
subcontractors, costs of third parties
not working on beneficiary premises,
and cost of financial support to 3rd
parties
Total requested GSA grant at the
maximum reimbursment rate of 70%of
total costs
1.1 Personnel under direct empl. contract 0.00 € 0.00 € 0.00 € 0.00 €
1.2 Personnel under other than under empl.
contract (in-house consultants)
0.00 € 0.00 € 0.00 € 0.00 €
Sub-total for cost category 1 0.00 € 0.00 € 0.00 € 0.00 €
2.1 Travel costs 0.00 € 0.00 € 0.00 € 0.00 €
2.2 Costs for equipment and other assets
procured for the action
2.2 a) Costs for equipment and other assets
procured for the action: Full purchase costs
2.2 b) Costs for equipment and other assets
procured for the action: Depreciation costs
0.00 € 0.00 € 0.00 € 0.00 €
2.3 Costs for equipment or other assets not
procured but used for the action (depreciation
costs)
0.00 € 0.00 € 0.00 € 0.00 €
2.4 Costs for rental or lease of equipment or
other assets only to the portion of use and
limited to the duration of the action
0.00 € 0.00 € 0.00 € 0.00 €
2.5 Costs for use of technical facilities or
laboratories
0.00 € 0.00 € 0.00 € 0.00 €
2.6 Costs for consumables and supplies 0.00 € 0.00 € 0.00 € 0.00 €
2.7 Costs arising directly from requirements
imposed by the grant agreement
0.00 € 0.00 € 0.00 € 0.00 €
2.8 Costs entailed by subcontracts as
described in the proposal
0.00 € Not applicable 0.00 € 0.00 €
2.9 costs of financial support to third parties
2.10 Duties, taxes and charges paid by the
beneficiary
0.00 € 0.00 € 0.00 € 0.00 €
Sub-total for cost category 2 0.00 0.00 € 0.00 € 0.00 €
Total direct eligible costs 0.00 €
Total indirect eligible costs 0.00 €
Total eligible costs 0.00 €
5. Total EU contribution 0.00 €
Not applicable in this call for proposals
ESTIMATED BUDGET
Not applicable in this call for proposals
Estimated eligible costs of the action and GSA contribution (Table 1)
1. PERSONNEL COSTS
2. OTHER DIRECT COSTS

38. • During evaluation it will be checked:
‒ Staff effort – in relation to estimated budget for
personnel
‒ Description of other direct costs
‒ List of subcontracts
‒ Cumulative budget overview
Financial package – overview of forms
Form B1: Technical proposal
38
The amounts
should fit with
amounts in C1
Form

39. • 3 payments in total:
‒ Pre-financing 30%
‒ Interim payment up to 40%
‒ Final payment (30-70%)
Payment scheme
39

40. • When the tasks in B1 cannot be done by the consortium
• Principles:
‒ Best value for money or the lowest price
‒ No Conflict of Interest
‒ May only cover a limited part of the action and can not cover the core activities
‒ Necessary for implementation
‒ Stated in the proposal and in estimated budget
Subcontracting among beneficiaries is not possible!
Subcontracting
40

41. GRANT AGREEMENT
41

42. Draft Grant Agreement
42
• NOT part of the submitted proposal
• Please read it before submitting a proposal!
• It contains important elements on payments,
reporting, IPR etc.

43. • GSA: Legal and Procurement Department
• E-mail address: gnss.grants@gsa.europa.eu
• Office address: GSA, Janovského 438/2, 170 00, Prague 7, Czech
Republic
Contact coordinates for the call
43
Please refer in the subject to the relevant reference number of the Call
GSA/GRANT/05/2017
Submit requests for clarifications by: 25 January 2017
Submit proposals by: 28 March 2018