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Multi-frequency multipurpose antenna for Galileo - Webinar presentation

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The European GNSS Agency (GSA) has opened a call for proposals within its Fundamental Elements funding mechanism to develop a Galileo-enabled multi-frequency antenna. The activity shall also focus on developing a close-to-market GNSS antenna for both mass-market and professional users.

You can find the available webinar on this topic on this link: https://bit.ly/2Br8ysv

The deadline for submissions is 08 March 2019.

Published in: Technology
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Multi-frequency multipurpose antenna for Galileo - Webinar presentation

  1. 1. Webinar – Multi-frequency multipurpose antenna for Galileo 27 November 2018 Joaquin REYES, Market Development Valeria CATALANO, Market Development Alexandru STERIAN, Finance Cristina COMUNIAN, Communication GSA/GRANT/01/2018
  2. 2. Before we start – way of working Introduction to FE R&D funding Scope of the Call for proposal Participation and evaluation Grant agreement Guidelines to fill in the financial proposal How to prepare your application Q&A Agenda 2
  3. 3. Before we start – way of working Introduction to FE R&D funding Scope of the Call for proposal Participation and evaluation Grant agreement Guidelines to fill in the financial proposal How to prepare your application Q&A
  4. 4. How to interact (I) 4 • Participants’ microphones are muted. To avoid any echo, please switch off your microphone. • Make sure your speakers or headphones are switched on, and turn up the volume. • For any technical issues that may arise during the webinar (sound problems, not viewing content, etc.) you can use the chat and we will support you.
  5. 5. • If you want to address any questions during the webinar, please use the questions tab. How to interact (II) 5 The control panel is on the right of your screen. Use the white arrow with orange background to open and close the panel. Submit your questions at any time via the “Questions” panel.
  6. 6. • Questions are collected and addressed at the end of the session, if time allows it. • All the Q&A (including not answered) will be published as clarifications • The clarifications and slides will be available online in due time, participants will be notified via e-mail. Way of working 6
  7. 7. This webinar does not supersede the published package! Disclaimer 7
  8. 8. Before we start – way of working Introduction to FE R&D funding Scope of the Call for proposal Participation and evaluation Grant agreement Guidelines to fill in the financial proposal How to prepare your application Q&A
  9. 9. Fundamental Elements fosters development of innovative GNSS receivers and chipsets 99 • Fundamental Elements Programme was created by the 2013 GNSS Regulation • Complementarity with H2020 o Horizon 2020 aims to develop innovative products, application and feasibility study in different market segments o More info can be found here: http://www.gsa.Europa.eu/gnss-h2020-projetcs • High-level objectives o Facilitate the adoption of the European GNSS Systems building on innovative services and differentiators o Increase the EU industry competitiveness o Address the user needs in priority market segments, maximising the benefits for the citizens • The FE financial instruments includes Grant and Procurement: o Each year GSA publishes an annual work programme, with info on Galileo and Egnos grants that are going to be published during the year (2018 Grant Plan is available in the website)
  10. 10. Fundamental Elements (all EGNSS services excluding PRS): 9 on-going projects 10 • 9 on-going projects covering all the market segments: o Road  PATROL – Digital tachograph  ESCAPE – Autonomous vehicles o Aviation  DFMC  A-RAIM – GLAD, DARP o High-Precision – FANTASTIC o Maritime – MAREC o SAR – iSSAR, PHOENIX, COBALT, 1st generation PLB with RLS o Transversal segments – Integration (Lot1 and Lot2) • Total budget committed: 27 M EUR
  11. 11. 11 • Timing receiver for critical infrastructure - M€ 3,5 (Timing and Synchronisation)  Proposals awarded • Development of GNSS receiver technologies for Premium and General mass market* - M€ 6,0 (Mass market)  Under Evaluation 2 projects to be signed Budget planned: 9,5 M EUR Fundamental Elements (all EGNSS services excluding PRS): 4 up-coming projects * Previously announced as 2 topics merged in 1 call for proposals with cumulated budget • Enhanced RX for autonomous driving/navigation - M€ 4,0 (Road, autonomous cars)  Up to 2 projects  Publication of the call: 27/09/18  Deadline for submission of proposals: 01/03/19  Webinar: 22 November 2018 at 15.00 (presentations will be published) • Multi-Frequency multipurpose Antenna for Galileo - M€ 2,8 (Transversal)  Up to 2 projects  Publication of the call: 18/10/18  Deadline for submission of proposals: 08/03/19 2 project open for submissions Budget planned: 6,8 M EUR
  12. 12. Before we start – way of working Introduction to FE R&D funding Scope of the Call for proposal Participation and evaluation Grant agreement Guidelines to fill in the financial proposal How to prepare your application Q&A
  13. 13. Multi-Frequency and multipurpose Galileo Antenna 13 • Mass market and professional applications will benefit from the improved positioning and navigation derived from this multi- frequency • There is a need for antennas to support wider bandwidth • As consequence, there are constraints imposed by the platforms on which the antenna operates to be resolved With new GNSS systems more frequencies are available
  14. 14. Multi-constellation is a standard in today’s receivers 14 Shows the percentage of receivers capable of tracking each constellation
  15. 15. Multi-frequency is not yet leveraged in an optimal way 15 Shows the percentage of receivers capable of tracking 1, 2, 3 or all the 4 frequencies Shows the percentage of receivers supporting each frequency band
  16. 16. Application selection and user requirements 16 Application vs. Feature Autonomous Driving Fleet Management Drones Precision Farming Mapping and Surveying Internet of Things (IoT) … Multi-constellation Multi-frequency Static Medium Dynamics High Dynamics Size Weight Ruggedized Multi-Path Mitigation Anti-jamming (e.g., null-steering) Beam steering Multiple-Beam Capability … The beneficiaries shall identify the features of the antenna and the potential applications
  17. 17. • The objective of this call for proposals is to further develop Galileo-enabled multi-frequency antennas, close to market, for mass-market and professional applications. • This call for proposal aims at launching up to two projects to develop, test and assess advanced multi-frequency, multi-constellation antennas dedicated to these user groups. • In particular, the project aims to develop and test advanced antenna technology ‒ Capable of coping with at least the frequencies L1/E1, L5/E5 and E6 (except for the mass market, where at least L1/E1 and L5/E5 should be used). ‒ Multi-constellation (Galileo and GPS, as a minimum), including additional innovations at the antenna level optimised for one or more mass-market and professional applications (requiring high accuracy, high robustness and high reliability). ‒ Commercially ready with a competitive cost. Objective of the Call for Proposal 17 The target TRL shall be, at least, 7 and the end-products shall be developed targeting a competitive cost in the respective markets.
  18. 18. GNSS receiver functional block diagram 18 All components of GNSS receiver design are evolving
  19. 19. Scheme of GNSS Antenna 19
  20. 20. Proposed activities of the call for proposals 20 Task 1 • Application selection and user requirements Task 2 • Antenna requirements, design and development Task 3 • Antenna test and validation Task 4 • Business development and dissemination
  21. 21. Core activities of the call for proposals 21 Management and coordination User and antenna requirements definition Design and development of the antenna Testing and validation of the antenna Dissemination
  22. 22. Project Workflow 22 •Kick-Off MeetingKOM •Requirement ReviewRR •Preliminary Design ReviewPDR •Critical Design ReviewCDR •Test ReviewTR •Acceptance ReviewAR •Final ReviewFR Standard system engineering lifecycle for projects dealing with space applications. Tests for requirements’ verification and performance acceptance might be partially performed in collaboration and with the support of the Joint Research Centre (JRC) at the European Microwave Signature Laboratory of the European Commission in Ispra, Italy. FREE OF CHARGE (Travel costs only) Businessdevelopmentanddissemination
  23. 23. Suggested planning for the submission of the deliverables 23 Deliverable KO Project Management Plan X Risk Management Document X Antenna Requirements Specification Methodology to select the application(s) for which the antenna will be developed User requirements report and justification Design Definition File Design Justification File Design, Development and Validation Plan Test Plan Test Procedures Tests Results Report Antenna documentation IPR-related documentation Business Plan X Business Report Dissemination Plan X Dissemination Report Deliverable KO RR Project Management Plan X X Risk Management Document X X Antenna Requirements Specification X Methodology to select the application(s) for which the antenna will be developed X User requirements report and justification X Design Definition File Design Justification File Design, Development and Validation Plan X Test Plan Test Procedures Tests Results Report Antenna documentation IPR-related documentation Business Plan X X Business Report Dissemination Plan X Dissemination Report Deliverable KO RR PDR Project Management Plan X X X Risk Management Document X X X Antenna Requirements Specification X X Methodology to select the application(s) for which the antenna will be developed X User requirements report and justification X Design Definition File X Design Justification File X Design, Development and Validation Plan X X Test Plan Test Procedures Tests Results Report Antenna documentation IPR-related documentation Business Plan X X X Business Report X Dissemination Plan X Dissemination Report Deliverable KO RR PDR CDR Project Management Plan X X X Risk Management Document X X X X Antenna Requirements Specification X X X Methodology to select the application(s) for which the antenna will be developed X User requirements report and justification X Design Definition File X X Design Justification File X X Design, Development and Validation Plan X X X Test Plan X Test Procedures X Tests Results Report Antenna documentation IPR-related documentation Business Plan X X X X Business Report X X Dissemination Plan X X Dissemination Report X Deliverable KO RR PDR CDR TR Project Management Plan X X X Risk Management Document X X X X X Antenna Requirements Specification X X X X Methodology to select the application(s) for which the antenna will be developed X User requirements report and justification X Design Definition File X X X Design Justification File X X X Design, Development and Validation Plan X X X X Test Plan X X Test Procedures X X Tests Results Report X Antenna documentation IPR-related documentation Business Plan X X X X X Business Report X X X Dissemination Plan X X Dissemination Report X Deliverable KO RR PDR CDR TR AR Project Management Plan X X X X Risk Management Document X X X X X X Antenna Requirements Specification X X X X X Methodology to select the application(s) for which the antenna will be developed X X User requirements report and justification X X Design Definition File X X X X Design Justification File X X X X Design, Development and Validation Plan X X X X X Test Plan X X X Test Procedures X X X Tests Results Report X X Antenna documentation X IPR-related documentation X Business Plan X X X X X X Business Report X X X X Dissemination Plan X X X Dissemination Report X X
  24. 24. Stages Date/time or indicative period a) Publication of the call 18 October 2018 b) Deadline for request for clarifications 8 February 2019 c) Publication of the clarifications 15 February 2019 d) Deadline for submitting applications 8 March 2019 e) Evaluation period March-June 2019 f) Information to applicants on the outcome of the evaluation July 2019 g) Signature of the Grant Agreement August-October 2019 Timetable and budget 24 Tentative start-up date for the action: Q4 2019 Maximum duration of the action: 2 years EU Financing Budget of the CfP EUR 2.800.000 No. of projects Up to 2 Indicative EU financing amount for each project EUR 1.400.000 Maximum EU financing rate of eligible costs 70% Eligible indirect costs (excluding subcontracting) 7%
  25. 25. Before we start – way of working Introduction to FE R&D funding Scope of the Call for proposal Participation and evaluation Grant agreement Guidelines to fill in the financial proposal How to prepare your application Q&A
  26. 26. • Assessment of the call for proposal is done in sequential stages: Evaluation process 26 Admissibility stage (as per section 6 of the call for proposal) Eligibility stage (as per section 7 of the call for proposal) Exclusion stage (as per section 8 of the call for proposal) Selection stage (as per section 9 of the call for proposal) Award stage (as per section 10 of the call for proposal)
  27. 27. Applications must comply with the following conditions in order to be admissible: • Applications must be sent no later than 08/03/2019 (by 17:00 if delivered in person) • Applications must be submitted in writing, using the submission set described in section 16 of the CfP (all forms must be dully filled in and 2x USB) • Applications must be drafted in one of the EU official languages with a preference to English. Applications must respect the maximum rate for EU co-financing (70%) • In this context, any project directly or indirectly contrary to EU policy or against public health, human rights or against citizen’s security will be rejected. Admissibly Requirements – Section 16 and 17 of the CfP 27
  28. 28. 28 Eligibility criteria Applications must be submitted by legal persons established in and/or natural person(s) being citizen of one of the following countries:  EU Member State  Norway, Switzerland Definition of “established”: having a registered office, central administration or principal place of business in one of these countries. No restriction on consortium size In case of multiple applicants, the proposal consequently must be submitted by a consortium composed of at least two entities out of which:  the coordinator shall be a legal person;  the co-applicant(s) can be either legal and/or natural person(s).
  29. 29. 29 • Eligibility criteria must be complied with for the entire duration of the grant. • Consequences after Brexit: If no agreement is signed ensuring that British applicants continue to be eligible, beneficiary will either: ‒ cease to receive EU funding (they will have to contribute with own funding if interested to complete the project) or ‒ be required to leave the project. • In case beneficiaries will leave the project, they will have to deliver results for the period up to Brexit in order to have the right to be paid. For UK applicants
  30. 30. • Exclusion criteria are specified in the standard Declaration of Honour (A5 Form) of this call. • The same exclusion criteria apply to all affiliated entities. • All applicants and any affiliated entities must sign and submit a Declaration of Honour (A5 form) along with supporting evidence. • Applicants will not be granted financial assistance if, in the course of the grant award procedure, they: ‒ are in an exclusion situations established in the A5 form ; ‒ have misrepresented the information required by the GSA as a condition of participation in the grant award procedure or fail to supply this information; ‒ were previously involved in the preparation of call for proposal documents where this entails a distortion of competition that cannot be remedied otherwise. • Administrative and financial penalties may be imposed on applicants that are guilty of misrepresentation. Exclusion criteria 30
  31. 31. • Financial capacity ‒ Each beneficiary must be able to prove that they are a sustainable organization that will remain functioning for the entire duration of the project ‒ Determined by the GSA on the basis of information provided in Form A6 and required supporting evidence • Operational capacity ‒ Applicants must prove that they are capable of doing the work on their own resources (w/o significant intervention from third parties: subcontractors, affiliated entities etc.) ‒ Determined by the GSA on the basis of information provided in Form B2. In the case of affiliated entities taking part in the project, the above requirements apply to each affiliated entity. Selection criteria (Form A6 and B2) 31
  32. 32. 32 Award criteria If a total score lower than 60 points or a score lower than 60% for any of the above four criteria is obtained, the proposal will not be evaluated further and will be rejected 1. Relevance and credibility of the proposed approach and innovation max. score 40 2. Impact in terms of economic and public benefits max. score 20 4. Coherence and effectiveness of the work plan max. score 30  Relevance and quality of the methodology for requirements identification, design, development and testing of the antenna  Relevance and quality of the methodology for application(s) identification and selection  Overall quality of the proposal in terms of completeness, level of detail and innovation  Maximisation of the benefits by the proposed adoption of the results in the market for the identified application(s)  Coherency of the business plan for the exploitation of the results of the grant  The consistency of the work plan aiming at the maximization of the quality and representativeness of the results.  Appropriateness of the management structures and procedures, including risk management  The coherence of the work plan in terms of activities’ definition, schedule, tasks, effort and cost, including justification of the resources to be committed. 3. Credible and effective dissemination plan max. score 10  Appropriateness of the methodology of the dissemination plan  Impact of dissemination plan to attract visibility of results towards stakeholders
  33. 33. Before we start – way of working Introduction to FE R&D funding Scope of the Call for proposal Participation and evaluation Grant agreement Guidelines to fill in the financial proposal How to prepare your application Q&A
  34. 34. • Ownership as a general rule, ownership of the results, including IPR associated with such results, rests with the beneficiary (Art. II.9.1) • Right of use through signature of the grant agreement, beneficiary grants to the Union and GSA certain rights of use of the results (Art. II.9.3 and I.9), e.g. right to reproduce, communicate to the public, etc. • Pre-existing IPR beneficiary must ensure that the Union and GSA have the right to use any pre-existing IPR which are included in the results of the action, which the Union has the right to use (Art. II.9.3) 34 Results of the grant
  35. 35. The beneficiary grants the European Union the following rights to use the results of the action: a) for its own purposes and in particular to make available to persons working for the GSA, other European Union institutions, agencies and bodies and to Member States’ institutions, as well as to copy and reproduce in whole or in part and in an unlimited number of copies; b) reproduction: the right to authorise direct or indirect, temporary or permanent reproduction of the results by any means (mechanical, digital or other) and in any form, in whole or in part; c) communication to the public: the right to authorise any display performance or communication to the public, by wire or wireless means, including making the results available to the public in such a way that members of the public may access them from a place and at a time individually chosen by them; this right also includes communication and broadcasting by cable or by satellite; d) distribution: the right to authorise any form of distribution of results or copies of the results to the public; e) adaptation: the right to modify the results; f) translation; g) the right to store and archive the results in line with the document management rules applicable to the GSA, including digitisation or converting the format for preservation or new use purposes; h) where the results are documents, the right to authorise the reuse of the documents in conformity with Commission Decision 2011/833/EU of 12 December 2011 on the reuse of Commission documents if that Decision is applicable and if the documents fall within its scope and are not excluded by any of its provisions. For the sake of this provision, the terms ‘reuse’ and ‘document’ have the meanings given to them by Decision 2011/833/EU. Results of the grant – Article II.9.3 of the Grant Agreement 35
  36. 36. Without prejudice to Article II.9.3, the European Commission and the GSA acquire rights to use the results of the action and such results will be exploited for non-commercial purposes only, using any of the following modes: a) to promote and create awareness of the achieved project results: i. To prepare and disseminate promotional material in hard copies, in electronic or digital format (e.g. leaflets, presentations, etc.). ii. To advertise through press information services, in hard copies, in electronic or digital format. iii. To reproduce the demonstration and/or presentations after the completion of the project at GSA or other institutional premises b) to showcase and demonstrate the system’s prototype(s) capability for institutional purposes. c) to edit or re-write in another way the textual deliverables of the action, including shortening, summarising and correcting technical errors in the content; d) to license or sub-license to third parties for the same purposes above mentioned. The beneficiaries must ensure that the European Union has the rights of use specified in the General Conditions for the whole duration of the industrial or intellectual property right[s] concerned. Results of the grant – Article I.9 of the Grant Agreement 36
  37. 37. Before we start – way of working Introduction to FE R&D funding Scope of the Call for proposal Participation and evaluation Grant agreement Guidelines to fill in the financial proposal How to prepare your application Q&A
  38. 38. 38 Co-financing EU financing may not cover 100% of the total costs of the action. It may take the form of: Non-retroactivity No grant may be awarded retrospectively for actions already completed Non-profit rule Where a profit is made, GSA is entitled to recover the percentage of the profit Non-cumulative award Each action may give rise to the award of only one grant from the budget to any partner EU funding Maximum budget allocated for EU financing: EUR 2,800,000 Number of projects to be funded: Up to 2 Maximum EU financing rate of eligible costs: 70% Indicative EU financing amount for each project: Up to EUR 1,400,000 Maximum duration of the project 2 (two) years  Partner’s own resources  Income generated by the action  Contribution from third partners Subcontracting • Subcontracting shall in no case cover core activities • The proposal should clearly specify the activities that will be subcontracted and the corresponding costs must be indicated in the estimated budget • Subcontracting is not allowed among the beneficiaries of the proposal
  39. 39. Payments Amount Pre- financing payment 20% of the grant amount Interim payment max 60% based on the actual requested grant amount Final payment min 20% based on the actual requested grant amount Eligible costs and payments Eligible direct costs: Eligible indirect costs: flat rate of 7% (of total eligible direct costs minus subcontracting) Representing the beneficiary's general administrative costs which can be regarded as chargeable to the action/project Eligible Costs The following costs shall not be considered eligible: Non-Eligible Costs  Return on capital  Doubtful debts  Contributions in kind from 3rd parties  Debt and debt service charges  Exchange losses  Excessive or reckless expenditure  Provisions for losses or debts  Bank charges from transfers  Deductible VAT  Interest owed  Costs of financial support to 3rd parties  Costs of another funded action  Participation by staff in Union institutions  Costs of personnel  Costs of natural persons working under a contract with the partner  Subsistence allowances  Costs of travel  Equipment costs (Depreciation only)  Duties, taxes and charges  Costs of consumables and supplies  Costs arising directly from requirements imposed by the grant agreement  Costs relating to a pre-financing guarantee lodged by the beneficiary of the grant  Costs relating external audits
  40. 40. • Coordinator a) The coordinator submits the application on behalf of the consortium and will be the intermediary for all communication between the co-beneficiaries and the GSA as well as responsible for supplying all documents and information to the GSA in due time upon request. The coordinator will also be responsible for the distribution of payments received from GSA to the co-beneficiaries • Co-applicant • Affiliated entities a) Several legal persons forming together one legal person or 'sole beneficiary' which may, or may not, have been specifically established for carrying out the action (e.g. groupings, joint ventures). b) Legal persons having a legal or capital link with a beneficiary or co-beneficiary, which is neither limited to the action nor established for the sole purpose of its implementation (e.g. networks, federations, trade-unions). • Subcontractors • Contractors Roles and responsibilities in the Consortium (multi-beneficiary) 40
  41. 41. • In principle Affiliated entities act as beneficiaries with the difference that they do not sign the grant agreement, i.e. the Beneficiary retains responsibility for the work done by its affiliated entity; • Each affiliated entity shall have to comply with the same eligibility and non-exclusion criteria as those applying to the applicant(s) and submit the same forms, including the forms proving the financial and operational capacity (see section 9.1 and 9.2 below); • Must be identified in the necessary admin forms A1-A6; • Must be identified in the in the technical proposal – Form B1 and B2; • Must present all the supporting evidence required under the Call for Proposal for the same criteria as a co-applicant. • Have their own budget – Form C1; • Will declare their actual direct eligible costs during project implementation through their own individual financial statement. • Cannot be subcontractors except for very specific cases (mentioned in previous slide) which should be disclosed to the GSA for analysis on whether the costs are acceptable. Affiliated entities 41
  42. 42. • Subcontracting - When the tasks in B1 cannot be done by the consortium Specific Principle: May only cover a limited part of the action and can not cover the core activities • Purchase of equipment – When achieving the objectives of the action requires the purchase of equipment or the use of equipment already owned by the Beneficiary which is subject to depreciation • Leasing or rental costs – When achieving the objectives of the action requires the use of equipment which is leased or rented • Common Principles: ‒ Stated in the proposal (Form C1 and B1) ‒ Best value for money or the lowest price ‒ No Conflict of Interest ‒ Necessary for implementation ‒ The Legal Entities signing the Grant Agreement must be the ones who are procuring, implementing and incurring the costs related to the Subcontract, Equipment or Leasing/Rent. The Grant Agreement does not extend to affiliated entities (Holding Groups, Mother/Sister Companies, Spin-offs), unless they are identified separately as Co- Applicants or Affiliated Entities. • Specific cases ‒ Subcontracting, leasing/renting and purchase of equipment among beneficiaries is not possible ‒ Subcontracting, leasing/renting or purchasing equipment from affiliated entities is not possible except in very specific conditions, where the Applicant can prove that the above principles are respected Subcontracting, equipment and leasing/rental costs 42
  43. 43. Before we start – way of working Introduction to FE R&D funding Scope of the Call for proposal Participation and evaluation Grant agreement Guidelines to fill in the financial proposal How to prepare your application Q&A
  44. 44. 44 Important dates Stages Date and time or indicative period Publication of the call 18 October 2018 Deadline for submission of request for clarifications 8 February 2019 Deadline for publication of the last clarifications 15 February 2019 Deadline for submitting applications 8 March 2019 – at 17:00 Prague time Evaluation period March– Jun 2019 Information to applicants on the outcome of evaluation July 2019 Signature of the first Grant Agreement(s) August – October 2019
  45. 45. 45 FORM CONTENT SINGLE APPLICANT/ CO-ORDINATOR CO-APPLICANT(S) A1 PROPOSAL OVERVIEW X A2 PROPOSAL SUMMARY X A3 COORDINATOR PROFILE X A4 CO-APPLICANT PROFILE X A5 DECLARATION OF HONOUR X X A6 FINANCIAL CAPACITY X X B1 TECHNICAL PROPOSAL X B2 OPERATIONAL CAPACITY X X C1 PRELIMINARY BUDGET X X ADMIN PACKAGE TECHNICAL PACKAGE FINANCIAL PACKAGE How to submit a proposal
  46. 46. Overview of the submittal templates 46 It serves 2 purposes: COVER PAGE OF FORM A1 (TO BE FILLED BY THE COORDINATOR + GSA)  Checklist for the applicants: list of the submission set + number of documents to be submitted  Basic information on the Proposal for GSA: project acronym and consortium composition + receipt of the documents.
  47. 47. 47 Admin package – overview of forms Form A1 & Form A2  Contact details: Name/Surname, Organisation, ..  Proposal Abstract: high level description of the proposed technical solution  About the participants: name, role in the project and represented country FORM A1. PROPOSAL OVERVIEW (TO BE FILLED BY THE COORDINATOR) FORM A2. PROPOSAL SUMMARY (TO BE FILLED BY THE COORDINATOR)  Objectives of the proposal: target of the proposal, including value proposition and benefit for the users  Description of the work: high level project’s workflow  Milestone and Expected results
  48. 48. 48 Admin package – overview of forms Form A3 & Form A4 FORM A3. COORDINATOR / SINGLE APPLICANT PROFILE (TO BE SUBMITTED BY THE COORDINATOR)  Legal Information: LEF (Legal Entity Form: private or public company, registration info) with supporting evidence (e.g. commercial registry extract, company statutes…)  Financial Identification: (FIF) banking details and account holder’s info  Power of attorney: of the person(s) signing the proposal to commit the company/organisation  Information on co-financing: amount of co-funding proposed to be undertaken by the beneficiaries and related means, timeline  Previous EU contracts/grants: to check the application of no-double payment principle.  Stamp: in some countries, it’s not common; however it is necessary for administrative purposes FORM A4. CO-APPLICANT PROFILE (TO BE FILLED BY THE CO-APPLICANTS WITH: LEGAL ENTITY FORM)  Same as for Coordinator: to be filled by the co-applicant  No financial identification form is needed
  49. 49. 49 Admin package – overview of forms Form A5 & A6 FORM A5. DECLARATION OF HONOUR (TO BE SUBMITTED BY ALL APPLICANTS – INCLUDING AFFILIATED ENTITIES)  It serves to check the exclusion and selection criteria  To be filled and submitted by ALL applicants  Generic text used by EU institutions and agencies.  Consider starting early enough collecting all the evidences; since might be time consuming  Supporting evidence may be required on the basis of a risk assessment that will be conducted by the GSA – possibility for the potential beneficiaries to start collecting all evidence early enough to be assessed by the applicants  Evidence submitted in another procedure (procurement or grant) less than 12 months before the award of the grant can be re-used (no need of submitting new documents) FORM A6. FINANCIAL CAPACITY (TO BE SUBMITTED BY ALL APPLICANTS – INCLUDING AFFILIATED ENTITIES)
  50. 50. Not applicable to: public bodies, international organisations, natural persons receiving educational support or persons in need, persons or entities receiving interest rate rebates and guarantee fee subsidies for the purpose of reinforcing financial capacity • Filled in with figures from your annual (audited) accounts for last 3 audited years (plus audit report for last financial year to be submitted if requested contribution is above 750K EUR) • GSA calculates ratios (e.g. profitability, indebtedness, financial independence) • Used to assess your financial viability Financial package – overview of forms Form A6: Financial capacity (1/2) 50
  51. 51. If outcome of the check is not satisfactory and in any other case GSA can: • request further information • propose a grant agreement without pre-financing • propose a grant agreement with a pre-financing paid in instalments; • propose a grant agreement with a lower percentage of a pre- financing; • propose a grant agreement with a pre-financing covered by a bank guarantee • reject the application 51 Financial package – overview of forms Form A6: Financial capacity (2/2)
  52. 52. Form C1: Estimated budget 52
  53. 53. 53 Technical package – overview of forms Form B1 The co-ordinator, on behalf of the consortium, shall submit the TECHNICAL PROPOSAL. 1. EXECUTIVE SUMMARY (max 2 pages) 2. CONCEPT and APPROACH (max 30 pages) 3. EXPECTED IMPACT (max 10 pages) 4. IMPLEMENTATION – technical and financial info (max 20 pages) 5. TECHNICAL ANNEXES – technical and financial info
  54. 54. 54 Technical package – overview of forms Form B2: Operational capacity Every applicant (coordinator and co-applicants), shall submit the OPERATIONAL CAPACITY Form. Objective: to demonstrate compliance with SELECTION criteria set out in the Call for Proposals (Ref. CfP section 9.2) “Applicants must show they have the operational (technical and management) capacity to complete the activities to be supported by this Call for Proposal and must demonstrate their capacity to manage the activities corresponding to the size of the project for which the grant is requested.”
  55. 55. Draft Grant Agreement 55 • NOT part of the proposal to be submitted • Please read it before submitting a proposal! • It contains important elements on payment arrangements, cost eligibility, reporting, etc.
  56. 56. 56 How to submit a proposal – Section 17 of the CfP (cont’d)  The proposal shall always be submitted in a paper version  Proposals must be placed inside a sealed envelope with two USBs containing the full set of proposal documents in machine readable format  Envelope should be marked : “CALL FOR PROPOSALS GSA/GRANT/01/2018 - NOT TO BE OPENED”  Proposal shall be submitted by letter:  either by courier or post not later than 08/03/2019  delivered by hand not later than 08/03/2019 at 17:00 Prague local time to the address indicated below: CALL FOR PROPOSALS GSA/GRANT/01/2018 Multi-frequency Multipurpose Antenna for Galileo GSA – Legal and Procurement Department Janovského 438/2 170 00 Prague 7- Czech Republic Address
  57. 57. Check with your legal department the conditions of the grant agreement early on Read the grant agreement before-hand Check the consistency of the different forms (e.g., financial tables) Check conditions for eligibility of subcontracting costs Main take-aways 57
  58. 58. • GSA: Legal and Procurement Department • E-mail address: gnss.grants@gsa.europa.eu • Office address: GSA, Janovského 438/2, 170 00, Prague 7, Czech Republic Contact coordinates for the call 58 Please refer in the subject to the relevant reference number of the Call GSA/GRANT/01/2018 Submit requests for clarifications by: 08 February 2019 Submit proposals by: 08 March 2019
  59. 59. Before we start – way of working Introduction to FE R&D funding Scope of the Call for proposal Participation and evaluation Grant agreement Guidelines to fill in the financial proposal How to prepare your application Q&A
  60. 60. Any questions? 60
  61. 61. Linking space to user needs 61 www.GSA.europa.eu Get in touch: GSC-europa.euEGNOS-portal.eu UseGalileo.euG

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