ICT Integration in Education: Internet and E-mail

Prepared by Mr. D C kandagor 1
ICT INTEGRATION IN EDUCATION
INTERNET AND E-MAIL

INTERNET AND E-MAIL

Introduction to Communication
• Some years ago, information was sent via messegers, using drums, smoke, screaming,
ringing bells etc.
• Today more efficient methods of communication have come up such as through
electronic and print media, using landline and cellular phones, Internet etc.
• These efficient methods of communication have been enhanced by networking
computers in different areas of the world.
Computer Network
• Definition: A computer network refers to a set of computers connected to one another
using a modem and other communication links for the purpose of sharing resources
which include hardware, software, data and information.
• The network operating system/network software contains instructions that enables the
hardware to work as a network.
• Computer networks can be classified into different categories. E.g. according to
geographical coverage, ownership etc.

Introduction to communication
Classification of computer network according to geographical coverage:
In this case, computer networks can be classified in to:
1. Local Area Network (LAN) - Defined as a communication network that
provides interconnection of a variety of data communication devices within a
small area e.g. same office, on the same floor or in the same building. LANs
are typically owned by small organizations, companies, schools etc.
2. Metropolitan Area Network (MAN)
• This covers a slightly a large area e.g. an entire city.
3. Wide Area Network (WAN)
• This is a network that covers a very large area e.g. a several countries, a
whole country, a continent or several continents. It involves interconnection of
LANS and MANS to cover a wide range of distance.
• An example of WAN is the Internet.

What is Internet?
Definition:
• The term Internet is an acronym that stands for International Network.
• It is defined as a world-wide computer network linking countless thousands of computer
networks, through a mixture of private and public data and telephone lines.
• Internet is just like a wide highway in a cyber space (space of electronic movement of data)
that moves data and information. Therefore, the terms Cyber Space and Information Super
Highway are frequently used to refer to Internet.
Administration of Internet - Who owns Internet?
• It is good to note that no single person is in charge of Internet. Each company/organization
manages its own network/s but there are agreed rules/protocols for connecting the
networks e.g. all networks should use TCP/IP protocols.
• The technical management of internet protocol is carried out by an Internet Society and the
International Standards for Organization (ISO). Internet has no political borders or
boundaries on the exchange of data and information.

The Internet
Everyone
and Everything
Participating on the
Network

Internet Services
Some of the most common uses of Internet are:
• World Wide Web (WWW) – This is a vast virtual space of the internet where information
pages called web pages are installed. A collection of web pages stored as a file in a
special type of a computer called web server is called a Website. Every website is
accessed using Uniform Resource Locator (URL) e.g. KSTC’s http://www.uonbi.ac.ke
• Communication - You can exchange information with your family and friends anywhere
in the world through e-mails, chat rooms and newsgroups ETC.
• E-commerce – Today you can access cyber shops for online purchasing, window-
shopping and pay for the services through electronic funds transfer (EFT), cheque and
credit cards.
• Research - Researchers and scholars use Internet to access digital (virtual) libraries for
the latest information and archives.
• Entertainment - You can watch Web TVs, online videos and play games, in Internet you
will almost get anything you need to keep you entertained.
• E-learning – Academic materials for all levels of education are readily available on the
Internet.
• Telnet – Logging into remote computer & work on it as your local computer.
• FTP – Transferring files to a remote computer or from remote comp. to a local comp.

Benefits of Internet in Education
- E-learning – this has led to development of ‘Universities without walls’ and people can
acquire degrees from foreign universities without travelling to where they are.
- Research – researchers/students/teachers/lecturers can acquire any information they
want in their areas of study through the Internet.
- Communication – educational managers can communicate with students/staff and their
seniors in head offices e.g. Ministry of Education headquarters without having to travel
there.
- Exchange of knowledge/information – educational portals enable students to blog and
share a lot of knowledge in their areas of study.
- E-commerce – Educational managers can do online shopping for educational materials
and carry out transactions online.
NB: Generally, all services provided by Internet are equally important in educational institutions
to students, teachers/lecturers, administrators/managers and other stakeholders.

Internet Connectivity
• To access and use Internet you must get connected.
Requirements:Requirements:
– A computer, a PDA or WAP enabled mobile phones) – It is worthwhile to
note that with the dynamic growth of telephone and wireless technologies, it
is now possible to use cellular phones and Personal Digital Assistance
(PDAs) to access information on Internet just as you would use a computer.
– Transmission media – This is a physical (telephone line) or wireless (radio
e.g. GPRS – General Package Radio Service) pathway used to the medium
for transferring data/information from one computer to another.
– Internet Service Provider - These are licensed commercial or non-
commercial organizations that provide access to internet. Examples are
Access Kenya, Swift Kenya, Nairobi net, Africa online, Wananchi, Celtel,
Safaricom etc.
Assignment: What are the factors to consider when choosing an ISP?

Internet Connectivity cont….
• MODEM (Modular-Demodulator) - Transforms digital data signals from a
computer into analog data signals (a form that can travel over the transmission
media) and vise versa.
NB: Modern communication devices may not require the use of
MODEMS.
• Software – The main categories of internet software are:
– Browser Software - This lets you access the Internet resources examples
are Internet explorer, Netscape Navigator, Opera, Monzila FireFox, Mosaic
etc.
– Email Software enables you to receive, compose and send emails e.g.
Outlook express, Eudora Light, Pegasus Mail, Yahoo mail etc.
– Search Engines – These are search agent programs that enable one to
quickly search and access internet resources. They provide a catalogue of
all information available over the internet for quick access. They all provide
a search form where one types key words of the information he/she wants
to access. Examples are: Yahoo, Google, Inforseek, Alta Vista, Lycos etc.

Internet Connection Types
• There are two principal ways of connecting to the Internet, that is; Direct and Dial – up
connection
1. Direct
– In this, the user has a fixed or dedicated link (physical line/wireless)to the ISP.
– Direct connections provide continuous, “always on” access to the Internet.
– A direct connection can be obtained in many ways e.g. Local Area Network (LAN) –
A LAN can be connected to the Internet through a special hardware component
called a router which is connected to another router at the ISP by a high-speed line.
Advantages:
– High speed connection
– You do not need a modem but a router
– It is convenient as one does not have to keep on dialing up.
Disadvantage:
– It is expensive to maintain the connection
– Only economical for large corporation/organizations.

Internet Connection Types
2. Dial-up
– In this you connect your computer by use of a modem and/or phone line/wireless
only when you want to use Internet.
– The user gains Internet access when he/she contact the ISP and the ISP
transfers him/her to Internet. When he/she finishes, they disconnect from
the ISP. The speed with which you can access the Internet is determined
primarily by the speed of your modem.
– To gain faster dial-up connections, you can install an Integrated Service
Digital Network (ISDN) line which is a digital line provided by the local
phone company.
Advantage:
– Initial connection fee is less as compared to direct connection
– Cost can be controlled by reducing connection time
– Connection done only when there is a need
Disadvantages:
– May be disappointing in case of resource contention/traffic jam during dial up
process as one has to keep on dialing up.

Transfer Process and Address
System of Internet
• Internet Transfer Process - A common communication protocol/rule
is used world wide for convenient interchange of information between a
computer and another over the Internet. This Protocol is known as
TCP/IP (Transmission Control Protocol/Internet Protocol) protocol.
This was established by the U.S department of Defense and later
became the standard protocol for transfer of data over the Internet.
• Internet Address System - Every computer on the Internet has a
unique address (IP address) that identify the computer sending or
receiving data. An example of an IP address is 134.129.72.1.
• Domain Name System - IP address is composed of digits making it
difficult for users to remember. The IP addresses can therefore be
translated into a domain (host) name address which is easier to
remember e.g. The above IP address may have its domain name
equivalent as: www.kstc.ac.ke

The World Wide Web (WWW)
Definition: This refers to the interconnected set of hypertext and hypermedia
documents available via the internet. It is viewed as a vast virtual space on the
Internet where information pages called web pages are installed.
Hypertext – This refers to text documents that contain links to other text
documents liked together forming a spider like web. Hypertext is basically the
same as regular text that can be stored, read, searched or edited.
Hypermedia – It is interconnected documents which contain links to not only text
documents but also linked to multimedia documents e.g. audio, movies/video,
images/graphics etc.
Web Pages - This refers to hypertext and hypermedia documents containing
information about an individual or organization. A web page can be seen as a
single screen of information which may contain text, images, animation, sound,
movies/video etc. Web pages are created using a programming language called
Hypertext Mark-UP Language (HTML) and viewed by use of web browser
programs e.g. Internet explorer.

The World Wide Web (WWW)
Website: A collection of web pages containing related information about an individual organization or
institution stored as a file in special computer referred to as a Web Server.
These web pages are linked together by use of hyperlinks
Hyperlink – An hyperlink refers to part of the web page (either text or graphic/picture) that when
clicked causes another web page to open. The web page opened could be one of the web pages in
the same web site or in a different web site. An hyperlink is usually underlined, blue in color and when
pointed using the mouse pointer, it causes the mouse pointer to change to a palm/hand.
All WWW resources or website have a unique address known as the Uniform Resource Locator
(URL). URL is a standard way of referencing WWW resources e.g. web pages.
Structure of URL Address
Consists of two parts;
–A portion that specify the method of file access
–A portion that specify the Internet location of the file to be accessed;
E.g. http://www.uonbi.ac.ke
http:// - this part tells the type of file access that is permitted from the Internet. http stands for
Hypertext Transfer Protocol – a protocol/rule that tell how the information in www is to be transmitted.
Other protocols are FTP://, GOPHER:// etc.
www.uonbic.ac.ke gives the address of the computer/host in the Internet containing the website
and the directory of the location of the file in the computer.

ACCESSING THE INTERNET
• Accessing Internet the is done through browsing the net/web
• Browsing/surfing refers to the process of accessing Internet resources from the
WWW websites.
This can be done basically in three ways:
• Typing a website URL address in the address bar on a browser window.
• Clicking on an hyperlink in an opened webpage to connect to another web
page.
• Using a search engine agent program to quickly search for any information
on the web/net.
In our case, we will use the Internet Explorer (IE) browser window.

Loading IE Browser Window
Steps:
– Double click the Internet Explorer shortcut icon from the desktop
Or:
– Click on start menu from the desktop
– Point at programs from the pull up menu
– Click on Internet Explorer from the sidekick menu
The Internet Explorer browser window is displayed.

IE Browser Window Features
1. Title Bar - Shows the title of
the visited website.
2. Menu Bar - Provides menu
options for manipulating the
browser window and the
web page contents.
3. Navigation Bar - Provides
commands for navigating
the website.
4. Address Bar - Where the
URL address of a website is
typed.
5. Hyperlinks - When clicked,
an hyperlink causes another
web page to open.
6. Status Bar - Shows the
opening progress of a web
page.
7. Task Bar - Shows other
programs running in your
computer.
5
1 2 3 4
6
7

Loading a Website Using the URL
Address
Steps:
• Click in Address bar. Type the URL
address of the website to visit e.g.
For the Ministry of Education
website type the following URL
address in the address bar:
www.education.go.ke.
• Press Enter key from the keyboard
or click on the ‘Go’ command from
the Navigation Bar.
• Wait as the home page is loaded.
Look for the connection progress
from the status bar.
NB: One must know the correct URL
address to successfully load the
intended website.

Using Hyperlinks While Browsing/Surfing
From the home page of a loaded
website, one can access more
information through hyperlink that
connects to the web page
containing the required information.
Steps:
• Point at an hyperlink - Mouse
pointer changes to a hand/palm
• Click and wait as the web page is
displayed. In the status bar, see the
loading progress e.g. to read about
the ICT Trust from the Ministry of
Education website point & click on
the ‘ICT Trust’ hyperlink from the
home page & wait to display web
page on the left.

Using Search Engines to Search for
Information from the Web/Net
Searching for information from the web
may be tedious, frustrating and time
wasting if one does not know the
techniques for quick search.
Steps:
• Type URL address of the Search
Engine in the address bar. Press
enter key from the keyboard or click
on ‘Go’ from the navigation toolbar
e.g. www.google.co.ke for google
search engine.
• Type the keyword on the search form
text box on the homepage and then
click on search/find. See win 1 on left.
• Click the hyperlink that closely
describes information you want from
the list displayed. See win 2 on left.
1
2

Search Tips
• By default the search engine tries to locate pages which have exact matches
for all of the words entered in your search form. If that fails, it then tries to
locate pages which contain any words in your search query. If that happens a
short message is displayed at the top of the search results indicating this has
been done.
• In addition, there are several ways to modify the default search behavior.
1. Phrase Search
The search engine supports three types of phrase search.
• To match an exact phrase, use quotes around the phrase
Example: "free search engine“
• To match a near (within a couple of words) phrase, use square brackets
[around the words]
Example: [free search engine]
• To match a far (within several words) phrase, use braces { around the words }
Example: {free search engine}

Search Tips Cont…….
2. + and - qualifiers
If you precede a word with + that word is required to be on the page.
If you precede a word with - that word is required to not be on the page.
Example: +always, - never
3. * wildcard
If the word typed ends with a * all words on a page which start the same way
as that form word will match.
Example: gift*
4. ? wildcard
If the word typed contains a ? any character will match that position.
Example: b?g
5. Boolean search
You can use the following Boolean operators in your search: AND, OR,
NOT. These operators MUST be in capital letters.
Example: (contact AND us) OR (about AND us)
• All of these techniques can be combined: +alway* -ne??r*

Downloading/Saving/Printing Website
Documents
• Downloading refers to the process of transferring information from a remote computer to
a local storage in your computer.This helps you to save the information for future
retrieval.
• To download & save a web content, follow the steps below:
 Right click the hyperlink to the file
 Click on ‘Save Target AS’ command from the shortcut menu that appears
 Save as dialog box is displayed. Specify the folder/drive where to save the contents
and type a unique file name in the name box.
 Click on ‘Save’ command button. The download progress dialog box appears &
prompts you when through with the contents are fully downloaded.
• The download process may take some time depending some factors like; the internet
download speed (band width) at that time, size of the document downloaded, your
computer’s specifications, internet ‘traffic jam’ etc.
• Downloaded web contents will require some application programs to have been installed
in your computer e.g. PDF files will require programs like Acrobat Reader to be installed
in your computer for you to read their contents.
• To print web contents, open the file/web page and then send it for printing. Your computer
must be connected to a working printer. To Print, click on file menu – print – choose

Downloading/Saving/Printing web contents cont…
Diagrams 1 – 4 show the download process downloading Transfer Form
from the TSC website.
1
2
3
4

Electronic Mail (E-mail)
• Electronic Mail refers to the sending and receiving of electronic letters and documents on
the Internet.
Advantages Over the Traditional Paper Mail/‘Snail Mail’
– It is fast
– It is cheap
– It is convenient
– Easy to send one mail to many recipients by use of carbon copies
– Mail can be saved for future retrieval
– Easy to reply mails
– Mails can easily be forwarded to another recipient
– Document created using other application can easily be attached to the mail etc.
– Reliable if all email etiquette and netiquette is observed.
Disadvantages
– Security of message may not be guaranteed – due to tapping while on transit.
– Not yet accessible to every body due to the connectivity limitations
– Requires some ICT literacy to use and enjoy
– It is boring to read ‘junk mails’

E-mail Address
• For one to send and receive an email, he/she must have an email address.
• Email address directs the computers on the Internet on where to deliver the email message.
• A typical email address has this format: Username@host-computer.domain e.g.
pekyalo@yahoo.com i.e. the email parts are:
– Pekyalo – This is the user name that identifies the owner of the email address.
– @ - Separates the username from the rest of the address parts
– Yahoo – The name of the host computer on the Internet in to which the email account
is hosted.
– The period (.) – read as dot. Separates different parts of the email address.
– Com – The domain. Identifies the type of Institution that owns the host computer.
Commonly Used Domains
– .com – commercial organizations
– .co – company/commercial organization
– .org – NGOs
– .go – government
– .edu – educational institution
– .ac – academic/educational institution etc
Country Domains are:
–.ke – Kenya
–.tz – Tanzania
–.uk – United Kingdom
–.ug - Uganda

LOG ON/SIGN IN
• Load the e-mail program that you are using e.g. for yahoo mail account holders, type
‘www.mail.yahoo.com’ in address bar of your browser to load the mail program.
• In the username text box, type your user name .e.g. pkmulwa
• In the password text box, type the password. The password appears encrypted for
security.
• Click on Sign in command button and wait as your mails window is opened

Composing and sending Email
Steps:
• Load email application program/Email Editor
• Log in/Sign in if required by typing your user name and
password.
• Click on compose command button – mail editor window
appears as shown on the left.
• Type email address of the recipient in the TO: text box.
• To sent Carbon Copies (Cc) & Blind Carbon Copies (Bcc)
type the addresses in the Cc: & Bcc: textboxes
respectively. Separate two or more addresses by
commas. Bcc recipients don’t see the identity of other
recipients.
• Type the subject/title of your message in the Subject: text
box.
• Type the message and format it as you want in the
message text area.
• Click on send command button to send mail.
• The computer confirms on sending the mail.

Receiving/Replying/Forwarding mail
Steps:
• Log/sign in if required to access your email
account by supplying your username and
password.
• Click on ‘check mail’ command button
• Click on Inbox to view the mails received as
shown on the left.
• To read a mail, click on its subject/title from
the list of received mails. To read an
attachment, click on the attachment icon &
follow the instructions that follow.
• To reply the mail, simply click on Reply
tab/command and type the reply message
then click on send command to send it.
• To forward the mail, click on ‘Forward’ tab,
type the address of the person whom you
want to forward the mail to, click on send.
2
1

File Attachment
Steps:
• Log in or sign in as expected to access your
account by supplying your username and
password.
• Compose your mail as usual.
• Click on Attach Files command button.
• From the dialog box that appears, browse to
specify the file/s to attach from your
computer.
• Click on Open command button from the
‘Choose file’ dialog box after choosing the
file to attach.
• The attachment progress bar appears. Wait
as the file/s is/are attached to you mail.
• An attachment bar is inserted in the mail
window with the name of the attached file.
• Click on send command to send the mail.

Saving an E-mail
a) With the mail window opened, click on file
menu
b) Click on save as from the pull down menu
c) Select the location to save the mail and type
the file name
d) Click on save

Deleting and Spamming mails
a) From the inbox window, select the mail to delete or
spam
b) Click on the delete or spam command button to
delete or spam the mail
NB: For deleting, confirm the deletion

Printing Mails
a) Open the mail that you want to print
b) Click on the file menu
c) Click on print from the pull down menu
d) Specify the printer and the number of copies
e) Click on print.

Sign Out/Log Off
•Once you have read your mail, it is advisable to sign out
or log off to ensure that unauthorized users do not read the
mail.
•To sign out or log off, click on the sign out or log off
command button.

Home Work
a) Log into the Public Service Commission website and download the public
service vacancy application forms 2a and 2b and print them. NB: PSC URL
address is www.psc.go.ke
b) From the Internet, search for a tutorial on your area of specialization and
save it in your floppy disk or flash disk.
c) The ICT Integration in Education for School Managers has been a success.
The Director, KESI, has requested you to prepare a brief report on the
training and make some recommendations for such training in the future .
Prepare such a brief report and send it through email to
dgwaihiga@yahoo.com. Send a Cc to pkmulwa@yahoo.com and a Bcc to
gichuhi70@yahoo.co.uk and robertolodo@yahoo.com. Attach a Ms word
document file containing your personal proposal on the way forward to
embracing ICT for efficient and effective management of Secondary
schools.

THANK YOU.
END

ICT Integration in Education: Internet and E-mail

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