1. CURRICULUM VITAE
PERSONAL STATEMENT
I am looking to join a forward thinking company that can offer an opportunity to put into practice
the skills I have learned. I am a hard working individual seeking a challenging role that will provide
training, support and allow progression within the company. Previous work experience has
highlighted my ability to handle multiple tasks on a daily basis competently, working well under
pressure and flexible approach to work loads. Frequent acknowledgment of my contribution from
management illustrates my potential value to your company. I would welcome the opportunity to
discuss my suitability in more detail.
FULL NAME: - Diane Anderson Smith
ADDRESS: - The Stables
Tilquhillie
BANCHORY
Kincardineshire
AB31 6JS
TELEPHONE No: - 01330 - 844 265 / Mobile 07763 - 417 532
EMAIL ADDRESS: - dianeanderson2206@gmail.com
DATE OF BIRTH: - June 22, 1973
MARITAL STATUS: - Married
OTHER INFORMATION: - Car owner with full clean driving licence
EDUCATION
September 2002 – January 2003 Banff & Buchan College, Huntly Branch
Subjects Studied: - HNC Accounting – (Course cancelled, Credits awarded)
--------------------------------------------------------------------------------------------------------------------
August 1985 - May 1989 Banchory Academy
Subjects Studied: - 'O' Grade Biology and Secretarial
'S' Grade Mathematics, English, Computing,
Art & Design and Social Studies
SOFTWARE USED
Accounting Packages: - J D Edwards (One World & World Vision), MS Dynamics 9, SAP, MS CRM
HFA (AS400), Sage Sterling, Sovereign and Line 50, Sun Accounts (v5.0) & QuickBooks
Payroll Packages: - Sage Sterling, Pegasus & QuickBooks
General Packages: - Microsoft Office Suite, Infonic, Lotus Notes, Acorde, Adobe & Outlook

2. EMPLOYMENT HISTORY
DIANE ANDERSON SMITH PAGE 2 of 5
Mar 2015 – October 2015 SPORT ALPHA UK LIMITED
Financial Controller (Maternity Cover)
Compiling daily cash flow analysis for Managing Director, processing all bank
payments and receipts for both current and factoring accounts. Raising RFP’s for
contracting work completed, post supplier invoices and run payments on internet
banking system. Raise sales invoices to match RFP receipts, update and chase
construction companies for retention’s. Monthly sales, purchase, vat, cash, and
bank reconciliations. Utilising Sage Accounts Professional Version 16.
Dec 2013 - July 2014 APACHE NORTH SEA LIMITED
Accounts Payable Assistant (Contractor)
Working as part of a busy team in the Payables Department, checking incoming
invoices, splitting in to purchase order and non purchase order invoices. Accurately
log on SAP and send out within the business to the relevant department for
approval and receipting. Assist team members with backlog of invoice processing
where ever possible.
Reconciling vendor statements, dealing with reminders, assisting vendors with
queries and deal with any amendments to their accounts. Also to liaise within
Apache's internal businesses to resolve any invoice queries, pricing, receipting and
backup issues thus to ensure timely processing of payments. To check and match
monthly Company Credit Card Statement with receipts and to check that all travel
booked has been correctly approved.
Feb 2012 - Dec 2013 RICHARD IRVIN SERVICES GROUP
Billing/Administration Assistant (Fixed Term Contractor)
Working within the sales department, processing invoices to the City and Shire
Councils for commercial, domestic servicing and ad-hoc repairs. Checking labour
charges and materials are allocated to each job correctly. Ensuring that all backup
and client documentation has been scanned in to the system. Daily checks on
status of jobs for invoicing, sending queries to the Department Managers for
approval. Processing approximately 380 Domestic and 150 Commercial invoices
per week. On a quarterly basis copy all completed engineers service reports to
disc, then send to the City and Shire Councils.
Liaising with the Commercial Department for client order numbers, engineers’ log
sheets, material purchase orders and certificates of servicing. Teaching new and
existing members of staff on how to utilise the CMR and Dynamic systems. To
create procedures and streamline the processing of sales invoicing within the
team.
Aug 2008 - July 2011 PETERSON SBS LIMITED
Accounts Assistant (Staff)
Working within Purchase Ledger, processing invoices, purchase orders and
employee expenses. Create online banking payments. Post purchase orders in Sun
Accounts and on various Excel spreadsheets. Check and code all employee
expense claims. Reconciling vendor statements and dealing with final reminders

3. EMPLOYMENT HISTORY
DIANE ANDERSON SMITH PAGE 3 of 5
and legal notices. Assist vendors with queries, amend and update their account
details. I constructed spread sheets that controlled, logged and monitored all
courier shipments, coding and approvals.
As part of a project team involved with the implementation of an electronic
scanning database for accounts payable and procurement. This included being the
“Super User” for the new system and required system testing, setting up new
procedures, approval routes, limits, issue resolving and train the trainer courses. I
created user friendly notes for the processes of the purchase ledger department
and also produced a guide to operating Sun Accounts with the Database.
Nov 2006 - Aug 2008 ACERGY (UK) LIMITED
Accounts Payable Administrator (Contractor)
Working within the Accounts Payable Department to log multi currency and multi
company invoices in JD Edwards World Vision, scan and distribute for coding and
approval through Lotus Notes Database.
Reconciling vendor statements, dealing with final reminders/legal notices and
requesting copies of missing invoices. Deal with vendor telephone queries, chasing
payments or remittances. Amend and update vendor accounts in JD Edwards.
Carry out scanning and filing of invoices that had been sent out for approval. Check
that invoices are approved in accordance with the authority levels and insure
logging is done in the correct company. Redistributing queried invoices for
approval, insure that purchase order invoices match and approval invoices are
coded correctly.
Feb 2005 - Nov 2006 WEATHERFORD (UK) LIMITED
Accounts Payable Issue Resolution Assistant (Contractor)
Working within the Issue Resolution Department handling all invoice queries for 5
divisions. Reconciling vendor statements and dealing with final reminders/legal
notices and requesting copies of old missing invoices, which require to be checked
against three separate accounting packages. On receiving copy invoices, validating
and forwarding for processing on JD Edwards One World system.
Assist Issue Resolution Supervisor with exception queue when required to resolve
internal queries and problems with invoices which have been sent out for approval
but not returned within the system timeframe.
Apr 2004 - Feb 2005 ATV ENGINEERING LIMITED
Company Administrator (Contractor)
Responsible for running the Sage Line 50 Financial Controller package. Ordering
stock and parts for repairs and servicing of Quad motorcycles and Argo Cats.
Process payroll, post and pay suppliers, credit control and general office
administration. Checking VAT reports on a monthly basis and process the quarterly
return. Quarterly PAYE & N.I. payments to Inland Revenue as with year-end
processing for staff. Daily banking of cash and cheques and also to check and
process month end accounts.

4. EMPLOYMENT HISTORY
DIANE ANDERSON SMITH PAGE 4 of 5
May 2003 - Apr 2004 SCOTCH PREMIER MEAT LIMITED
Bookkeeper/Accounts Administrator (Contractor)
Responsible for running purchase ledger for two divisions. Processing month end
accounts, preparing profit and loss and balance sheet accounts. Supervising the
purchase ledger clerk, posting purchase ledger and checking the weekly cheque
run. Checking and submitting pensions, produce journals for substantial monthly
accruals and prepayments. Checking VAT reports balance and submit on a monthly
basis. Prepare payments for PAYE and N.I. Post and reconcile bank transactions
for the two companies. Completing monthly Intrastat reports.
May 1997 - May 2003 V.G. MATHERS LIMITED
May 2003 - Nov 2003 Company Administrator
(Part-Time)
For the first five years, sole responsibility of all accounts and administration tasks,
thereafter responsible for teaching Mr Mathers Daughter all aspects of the
administration side of running the business in preparation for her taking over the
company. Run month end accounts, prepare profit and loss and balance sheet
accounts, as with creating journals for monthly accruals. Check that VAT reports
balance and complete the returns. Process weekly payroll via Sage Payroll.
To raise sales invoices on Sage Line 50, match and process proof of deliveries. Post
all journals, miscellaneous payments and receipts. Raise recharges for leased
lorries, which included all fuel, mobile phones, insurance, maintenance and
repairs. Check and post all purchase ledger invoices, pay suppliers, staff wages and
reconcile bank accounts.
Jan 1997 - May 1997 JAMES LAING & SONS LIMITED
Accounts Assistant/Minor Works Co-ordinator (Contractor)
Initially I was required to clear a backlog of invoices and stock material sheets, then
to continue to enter all material sheets for the jobbing section on a daily basis. To
liaise with customers requiring Plumbing and Heating work to be carried out,
created job cards enter into the Multisoft system. Arrange the Minor Works
Plumbers daily jobs and ensure all necessary materials were available for those
jobs. Weekly check of Minor Works Plumbers timesheets and ensure all relevant
job numbers were entered. Raise invoices to customers for work completed.
Sept 1996 - Jan 1997 PREMIER FIXINGS
Office Administrator
To process all sales invoices and to maintain a constant flow of cash, including credit
control and liaising with customers and suppliers. Process purchase ledger invoices
and pay suppliers. To manually process weekly payroll, reconcile bank, post direct
debit journals, stock adjustments and maintain petty cash. To supervise and teach
team members, how to utilise the system and ensure office procedures were
achieved.

5. EMPLOYMENT HISTORY
DIANE ANDERSON SMITH PAGE 5 of 5
Aug 1996 - Sept 1996 ANDERGAUGE LIMITED
Accountants Assistant (Contractor)
To process and post purchase ledger multi currency invoices. Check, post and pay
employee expense claims. Type employment contracts for the Financial Controller
as with other general correspondence.
May 1996 - Jul 1996 V.G. MATHERS LIMITED
Accounts Assistant (Contractor)
To create sales invoices via Sage Sterling and to match with proof of deliveries, pay
purchase ledger invoices when required.
Mar 1997 - Mar 2001 ABOYNE SMIDDY GARAGE
Partner
Process all accounts and admin tasks, running month end accounts, preparing
profit and loss and balance sheet accounts, as with creating journals for monthly
accruals. Checking vat reports balance on a monthly basis and completing vat
returns. Process and pay weekly payroll, along with quarterly Inland Revenue and
National Insurance payments and year end P60’s.
Issue sales invoices on QuickBooks, maintain stock records, order stock and parts.
Post all journals, miscellaneous payments and receipts. Maintain efficient credit
control and ensure regular cash flow is maintained. Reconcile daily banking via
bank branch and credit/debit card machine as with reconciling bank accounts.
Check and post all purchase ledger invoices, pay suppliers. Complete and submit
year end self assessment forms. Liaise with accountant on the updating and
tracking of our business plan and related tax and vat issues. Organise stock room
and stores to ease the locating of spares and parts.
May 2008 – Present MARCHBURN STABLES & MARCHBURN AGRI SERVICES
Owner
Manage and run a Livery Yard, including feeding, bedding and caring for liveried
horses. Process VAT Returns and Self Assessments as with the everyday
bookkeeping and banking for both businesses.
A major part of the business is to liaise with the clients arranging feed, bedding and
hay deliveries also making arrangements to cover Vet, Dentist and Farrier visits.
Ad hoc sales of hay, haylage and straw bales to a variety of different areas
throughout the North East. This involves making the bales, loading and deliveries.