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Slide 2
ā€¢ What are the business needs?
ā€¢ What data is available?
ā€¢ Who owns the data?
ā€¢ How is data collected, archived?
ā€¢ How is data processed, harmonized?
ā€¢ What platforms and tools are in use?
ā€¢ What metrics, KPIs are meaningful?
ā€¢ What is the data analysis process?
Architecting a data framework and strategy
starts with a number of leading Data questions...
ā€¢ Are there data analysts? Who has
data analytics responsibilities?
ā€¢ Who are the stakeholders for data
management and governance?
ā€¢ How does Data Opps | IT support data
initiatives?
ā€¢ Who are the stakeholders requiring
business intelligence?
ā€¢ What are the data analysis and
reporting requirements?
Guiding Preface
Slide 3
The first thing to know
about a data framework is that
all organizations already have
one whether they realize
it or not.
Guiding Preface
Slide 4
A DATA FRAMEWORK
REFERS TO TWO CONCEPTS.
The way information
flows through and
around an organizationā€¦
1
2The efforts to control the
data via a data architecture
strategy.
andā€¦
Guiding Preface
Slide 5
Itā€™s easy to get the two aspects of a data framework confused or conflated.
Understanding both concepts are critical to maintaining clean and useful data.
Information flow is the rules and tools by which organizations collect and govern data,
whereasā€¦
the data architecture strategy is the process for valued data analysis that creates the
business intelligence to help organizations use and deploy actionable
data insights throughout business.
Guiding Preface
Slide 6
Therefore, at its core,
a foundational data architecture framework and strategy bridges the gap
between business strategy and the data execution of that strategy.
It fills the space
between the data an organization needs and collects, and
how that data gets into the hands of the people who need it.
Guiding Preface
Slide 7
In short, the goal of any data framework is to make sure
each member of an organization gets the data and insights they need
whenever and wherever they need it the most.
Ideally, a well-constructed data architecture framework and strategy
will translate an organizationā€™s business goals into an understanding of the
requisite data requirements based on what the organization needs to deliver
business intelligence for growing, thriving, and prospering.
Guiding Preface
Slide 8
For inspiration, we can start with a six-step plan to help
guide defining and building a data framework.
Guiding Preface
Slide 9
a six step guiding direction
Inspiration & Aspiration
Slide 10
IDENTIFY
THE MOST VALUABLE
DATA ASSETS
Inspiration & Aspiration
Slide 11
The first step is identifying what type of data is most valuable to the
organization. In many cases, the data which deserves the most attention are
data assets which contain leading KPIs and metrics that influence or relate to
the overarching business goals and objectives of the organization.
In order for information to be truly valuable to the organization,
it should have a high impact on the business.
Inspiration & Aspiration
Slide 12
Identifying an organizationā€™s most valued data assets
starts with a discovery process at the corporate level and then repeating the exercise
for each operational level of the businessā€¦
q What information contributes to the primary objectives of the business? Is
supporting data being collected? If so, where and how is it being collected?
q Does the information identified pertain to specific teams, individuals, or business
functions? What are their identified business goals? How can data support those
goals?
q How does this information bridge the ā€œtechnologicalā€ and ā€œbusinessā€ sides of the
organization? How can information collected and data insights become actionable?
q Can the information and data being collected be used to draw specific, tangible,
and usable business intelligence and insights to benefit the organization?
Inspiration & Aspiration
Slide 13
MAKE
DATA GOVERNANCE
A PRIORITY
Inspiration & Aspiration
Slide 14
Prioritizing data quality and maintenance will pay dividends
and can actually ease workloads in the long run.
Data governance (systems and processes for how and what data is collected,
ingested, processed, managed and controlled) is an early consideration for any
data framework and is one of the best ways to ensure data remains valuable
by strategically linking it with business objectives and long-term goals.
Inspiration & Aspiration
Slide 15
And paramount to any data architecture framework,
data governance also ensures the data collected is high-quality, clean,
and free of ā€œdata clutter.ā€
Only then can data be fully trusted to be used effectively across the organization
for business intelligence. With data governance as a priority, the data architecture
framework and strategy can be designed for data integrity
and with business confidence.
Inspiration & Aspiration
Slide 16
BUILD
THE ARCHITECTURE
TO EVOLVE
Inspiration & Aspiration
Slide 17
A data architecture framework should be built for change.
It should be flexible, not immovable.
Data frameworks built with the intent of building something perfect
with no foresight for change creates high risk for not being able to adopt
new technology and process opportunities that could benefit
the business in the future.
Inspiration & Aspiration
Slide 18
Therefore, the goal is not to focus on a framework that will last forever,
but rather the focus instead should be creating a data architecture that has
the flexibility to grow with the organization.
As a result, there should be an inherent need to find solutions
that are structured to serve their purpose well, but pliable enough to accommodate
an ever changing technology and business landscape.
Inspiration & Aspiration
Slide 19
BUILD
A SYSTEM THAT FUNCTIONS
IN REAL-TIME
Inspiration & Aspiration
Slide 20
Data exists within any organization to help
key decision makers make better informed choices.
This means the data architecture should facilitate real-time information flow
so business users can access the data they need and when they need it.
Inspiration & Aspiration
Slide 21
Real-time support is not limited to unconstrained data access to existing
data infrastructures such as a data lake or data warehouseā€¦
depending on business requirements, it may also mean supporting business users
via visual data layers such as dashboards or mobile devices
as data is updated in real-time.
Inspiration & Aspiration
Slide 22
Of special note for consideration and reflection,
not every piece of data is something business users may need moment-by-moment.
The data framework may require designing a tiered data ingestion and data
harmonization hierarchy for select real-time intel and metrics of value.
Inspiration & Aspiration
Slide 23
REINFORCE
DATA AND INSIGHTS
AS A SERVICE
Inspiration & Aspiration
Slide 24
In the end, data should be a service to business users.
For many organizations, providing data can be difficult because it comes
from multiple databases and sources.
Regardless of data ingestion cadences (real-time or non-real-time),
data can become a user service through a virtual layer ā€“ self service user tools that
combines each data source seamlessly into a cohesive environment, such as
a business intelligence dashboard.
Inspiration & Aspiration
Slide 25
A key benefit of visual data layers are they enable users
to be treated like customers who need a service.
And, itā€™s much easier to package each data asset to the visual environment of choice
so it will serve specific stakeholder and audience needs well. Additionally, data can be
more accurately vetted and scrubbed for inconsistencies when it is filtered into one,
unified place.
THE END RESULT AND GUIDING OBJECTIVE IS A SINGLE SOURCE FOR TRUTH
SUPPORTED BY THE DATA FRAMEWORK.
Inspiration & Aspiration
Slide 26
BRING
THE DATA FLOW
TO LIFE
Inspiration & Aspiration
Slide 27
All too often, many businesses rely on bad data to make big decisions.
Beautiful dashboards, sleek graphics, and all the right design elements
do not make good data.
This happens for a number of reasons, including failing to identify trustworthy
data sources, collecting too much data, or approaching data with a bias.
Inspiration & Aspiration
Slide 28
Therefore, to bring an organizationā€™s data to life
requires a well planned and executed data framework and strategy
with data governance oversight.
This strategic business discipline and investment becomes paramount
to combat common data pitfalls and ensures business intelligence as delivered
through data analysis and visualization layers can be fully actionable with high
degrees of data integrity and confidence.
Inspiration & Aspiration
Slide 29
In the end, data is only as useful as it is accurate.
Even just one little mistake can send a business into a downward spiral.
An organizationā€™s data architecture framework and strategy
is one investment a business can not afford not to strategically invest.
Inspiration & Aspiration
Slide 30
and best practices
Data Framework and Strategy Design Considerations
Slide 31
DEFINING
A DATA STRATEGY
Data Framework and Strategy Design Considerations
Slide 32
The data strategy and operating model for execution defines
how an organization achieves specific business goals through the
strategic use of its data assets.
Data Framework and Strategy Design Considerations
Slide 33 Data Framework and Strategy Design Considerations
The data strategy must support the overall business strategy by mapping data to
business processes used to run day-to-day operations including:
Ć¼ analytics used to support decision-making,
Ć¼ the technology architecture supporting operations and analytics,
Ć¼ the people and teams accountable for governing and managing data.
Itā€™s ultimately about understanding the relationships between data, process,
technology, and people, so the organization can maximize its ability to generate the
greatest business impact from data.
Slide 34
Aligned with identifying what type of data is most valuable to the organization,
a data architecture framework must also understand how the data provides business
value and the opportunities for which data affords the organization.
Data Framework and Strategy Design Considerations
Slide 35
IDENTIFYING
BUSINESS VALUE
OPPORTUNITIES
Data Framework and Strategy Design Considerations
Slide 36
Most companies talk about managing and leveraging data treating it
as an asset to deliver more business value.
The conversation is usually at a high level and may include the following.
q Accelerate digital transformation to
make faster, better decisions that
execute business strategy.
q Improve business agility to allow the
business to pivot faster in response to
environmental changes.
q Become a customer-centric company
to use data to better understand
customers.
q Seize new opportunities to deploy
disruptive business models and exploit
new technologies.
q Focus resources on value creation to
streamline and automate processes to
free up talent.
q Earn continued commitment from
business partners to promote the
endgame while showing value every
step of the way.
Any one of these objectives can help drive business success.
Data Framework and Strategy Design Considerations
Slide 37
But itā€™s much more than these top-line objectives.
The conversation needs to break down business values
by operational and/or departmental needs to identify specific goals and
initiatives which would benefit the organization holistically.
Additionally, this level of discussion will further aid in understanding the
resources and support required for data governance and data management
needed to successfully execute the data strategy.
Data Framework and Strategy Design Considerations
Slide 38
When breaking down operational or department needs, a high level view by department
of business opportunities may begin to look as follows.
Value
Opportunities
Sales &
Marketing
Finance Procurement Development
& Operations
Human
Resources
Revenue Increase customer
satisfaction and
repeat business
Decrease sales
outstanding
Decrease lead time
and increase quality
Speed new product
and services
introduction
Decrease time to fill
open positions
Cost Decrease cost
of customer
acquisition
Increase return
on assets
Increase spend
under management
Increase overall
equipment
effectiveness
Increase training
effectivenessand
efficiency
Risk Decrease
customer churn
Increase
forecast accuracy
Increase contract
compliance
Decrease supply
chain disruption
Decrease voluntary
turnover of
high-potential
talent
Understanding organizational needs at this level will be essential for providing greater clarity and
directional guidance for how to map the data strategy to departmental business value opportunities.
And, by developing stakeholders from across departments and positioning them as joint leaders in
the companyā€™s data framework success, these discussions reinforce the adoption of the data strategy
and vision leading to expanded open support for a business-led and technology-enabled approach,
where business and IT become collaborative partners.
Data Framework and Strategy Design Considerations
Slide 39
What is important to note is it is imperative to have stakeholders across the
organization be part of the data initiative.
This can only be accomplished by being able to communicate the data strategy
and vision with high degrees of clarity for how different organizational functions fit
together to create and capture business value.
For leaders at every level of the organization to understand
the data strategy and the vision, and to have an ownership stake in its success
is to influence day-to-day activities.
Data Framework and Strategy Design Considerations
Slide 40
To help steer meaningful conversations with department leads,
we must be able to map business outcomes to the data.
Data Framework and Strategy Design Considerations
Slide 41
MAPPING
BUSINESS OUTCOMES
TO DATA
Data Framework and Strategy Design Considerations
Slide 42
Every person in an organization uses data at some point during the day
to make decisions and complete tasks, but most people understand data value
only in the context of their individual activities.
Data Framework and Strategy Design Considerations
Slide 43
For a data strategy to truly develop essential internal business value,
being able to communicate the vision to all stakeholders for how data improves
business performance will require mapping business outcomes
across the end-to-end value chain of data use.
This transparency should ultimately lead to greater cooperation and
collaboration from all stakeholders.
Data Framework and Strategy Design Considerations
Slide 44
Consequently, mapping data to the analytics used to make decisions
and the business processes that support the execution of data activities and being
able to communicate the impact of business outcomes to stakeholders
is a critical step to data strategy development.
Data Framework and Strategy Design Considerations
Slide 45
q What business processes can be
supported by data?
q What KPIs and analytics are used to
support decision-making related to
identified business goals?
q What data is collected for analysis?
q What are the sources of the data?
Who owns the data?
q How is the data collected? How is
it consolidated, cleansed, and
enriched?
q Who performs the data analysis?
Who are the stakeholders for
insights?
q How are business intelligence
insights delivered? What do
stakeholders need?
q What visual layers have been
developed?
q Are there requirements for
dashboards, reports, and machine-
learning algorithms to use the data?
When we re-review the leading data questions as presented earlier, mapping the
data to business outcomes requires an understanding of the following.
Data Framework and Strategy Design Considerations
Slide 46
q What are the business
dependencies and integrations?
q What parts of the business
processes are manual?
q How can better data help
automate business processes?
And expanding on the fundamental questions just reviewed,
it will also be vital to understand what and how business processes are related
to the organizationā€™s business goals.
q What business process are
directly related to business
goals?
q What data is currently used in
the processes? What data is
missing?
q What systems store the data?
q How does data flow between
systems, operations and
processes?
Data Framework and Strategy Design Considerations
Slide 47
To map the value chain of data, a matrix map (as represented) can be a tool to help
demonstrate how the data strategy will support the business strategy and specific
business processes via data analyses that would be required for business initiatives.
Business Goal Processes Analytics Data
Increase liquidity and
working capital
ā€¢ Financial close
ā€¢ Accounts receivable
ā€¢ Accounts payable
ā€¢ Cash flow & volatility
ā€¢ Invoice aging & disputes
ā€¢ Early payment discounts
Chart of accounts, cost and profit centers,
customer, invoice, supplier, purchaseorder
Increase customer
retention & loyalty
ā€¢ Digital commerce
ā€¢ Order fulfillment
ā€¢ Renewals & repeat business
ā€¢ On time and complete order
rates
ā€¢ Average order size
Customer, product, inventory,delivery,
returns, allowances, discounts, supplier
Increase marketing
campaign ROI
ā€¢ Contact to lead
ā€¢ Lead to opportunity
ā€¢ Customer segmentation
ā€¢ Product affinity
ā€¢ Offer personalization
Prospect, location, demographic, intent,
product,channel
Reduce
procurementcosts
ā€¢ Source & contract
ā€¢ Requisition & buy
ā€¢ Global spend by supplier
ā€¢ Off-contractspend
Material, supplier,plant, cost center, buyer
purchaseorder, invoice
Increase overall
equipment effectiveness
ā€¢ Production scheduling
ā€¢ Maintenance & repair
ā€¢ Availability & performance
ā€¢ Throughput& quality
Uptime, stops, defects, yield, failure rates,
sensor,timestamp
Decrease time to fill ā€¢ Posting and recruitment
ā€¢ Hire and onboard
ā€¢ Internal candidate
identification
ā€¢ Time to onboard
Skills, performance,posting date, market, pay,
hire date, payroll, employee, dependents
Data Framework and Strategy Design Considerations
Slide 48
Of note, within the digital realm and the discontinuation of
third-party cookies, sustainable and ethical first-party data sourcing (collection) is
becoming a brand differentiator and source of revenue growth.
Capitalizing on this opportunity requires the data strategy to map the use of
first-party data to impacted business processes and data analytics with transparency
for the source, use, and governance.
Data Framework and Strategy Design Considerations
Slide 49
As part of the conversation with operation and department leads,
a key discussion discovery point will be linking business impacting KPIs and metrics
to what needs to be monitored, measured and analyzed.
Data Framework and Strategy Design Considerations
Slide 50
LINKING
MEASUREMENT METRICS
TO OUTCOMES
Data Framework and Strategy Design Considerations
Slide 51
Reorganizing people, processes, and technology
around KPIs and metrics aligned to business goals, objectives and initiatives
become central organizing principles for the data strategy and for
acquiring the required investment in the data framework.
Data Framework and Strategy Design Considerations
Slide 52
q What factors will impact
process efficiencies, employee
productivity, and analytics
accuracy?
q What data-centric metrics impact
those previously listed factors?
q What are the considerations
for data accessibility, data
completeness, and data
accuracy?
As information is gathered from both executives and across operations,
the data strategy will need to answer a number of key questions.
q How will success of the data
strategy be measured?
q How will it be demonstrated
execution of the data strategy is
driving improvement for the
desired business outcomes?
q What factors will impact the
desired business outcomes?
Answering these questions in the data strategy planning will create a hierarchy of
metrics that demonstrates the link between data metrics and strategic KPIs.
Data Framework and Strategy Design Considerations
Slide 53
For example, a CFO is concerned because the ā€œdays sales outstandingā€ (DSO) KPI has been increasing and it impacts
earnings, market capitalization, and credit worthiness. Business operational intelligence to improve overall business
performance can be developed using the following KPIs and metrics.
In addition to helping reduce DSO, this could also improve other parallel business outcomes.
ā€¢ Accurate inventory data
(improves accuracy of delivery-date quotes)
ā€¢ Accurate contact data
(decreases invoice delivery time)
ā€¢ Accurate shipping data
(increases on-time delivery rates)
ā€¢ Accurate tax data
(decreases invoice disputes)
Using another mapping exercise (as represented) can help link strategic KPIs and
measurable metrics to business outcomes and help leadership understand data value.
Strategic KPI Days Sales Outstanding
Process Metrics
Available to Promise
% of Quote Dates
That Are Accurate
On Time Delivery
% of Orders Delivered
on Time
Invoice Delivery Time
Average Time for
Invoices to be Received
Invoice Disputes
% of Invoices
Customers Dispute
Data Assets Inventory Data Shipping Data Contact Data Tax Data
ā€¢ Increase customer satisfaction and repeat business ā€¢ Reduce re-shipping and logistics costs
ā€¢ Reduce returns, allowances, and discounts
ā€¢ Increase the productivity of order-entry, accounts
receivable, pick-and-pack, and logistics processes
Data Framework and Strategy Design Considerations
Slide 54
After mapping KPIs and metrics to business outcomes,
the next logical step is to determine whether the organization has the right
technology capabilities to deliver the business outcomes.
Data Framework and Strategy Design Considerations
Slide 55
MAPPING
TECHNICAL CAPABILITIES
TO PROCESS
Data Framework and Strategy Design Considerations
Slide 56
It will be critical to evaluate the depth of the organizationā€™s
functionality, breadth of capabilities, extent of integration, and modularity
for implementing a data framework.
Data Framework and Strategy Design Considerations
Slide 57
To understand the breadth of an organizationā€™s capabilities, a gap analysis may be required.
q Does the organization have enough functional depth for the data requirements?
q Is there enough breadth to support multiple business value data opportunities?
q Is there integration across capabilities that will help you reduce cost of data
ownership?
An audit across nine (9) functional areas will provide the answers.
Data Discovery& Cataloging Data Governance Data Quality& Enrichment
Data Integration Data Management Data PrivacyGuidelines
Data AnalysisProcesses Data Science| AI Skillsets Data Repositories
Data Framework and Strategy Design Considerations
Slide 58
1. Data Discovery and Cataloging
Understanding these capabilities will identify data sources, whatā€™s in them, and document and
categorize the data assets. It should answer what data is available across physical on site and
multi-cloud sources. The audit should also include all collected data fields and where
applicable, linkage to customer identifier data.
2. Data Governance
Defining and documenting policies, rules, glossaries, processes, and people is a must. It will
provide the detail for policies and rules defined for data quality, data access, and privacy and
protection guidelines. It should also include standard data definitions and terminologies. It
should define who has ownership for specific data stores or applications, and any standardized
processes and workflow to remediate data issues.
3. Data Quality and Enrichment
Documentation of planned process for cleansing, standardizing, and enhancing data will ensure
data integrity and confidence in the use of analytical and operational activities. QC guidelines
should define process for data accuracy, completeness, and consistency across sources. It
should further identify gaps in data collection to list requisite additional data fields or attributes
that would help drive more value from the data.
TECHNICAL AUDIT REQUIREMENTS AND NEEDS
Data Framework and Strategy Design Considerations
Slide 59
4. Data Integration and APIs
Planning for how data is moved, combined, and syndicated across sources, applications, and
processes is required. Planning should document current data integration capabilities, and if
data can be used for cloud migrations. The audit should determine any needs for data
streaming requirements, and whether there are needs for APIs to exchange data between
applications or support application development.
5. Master Data Management
Assessment of data asset quality for core entities like materials, suppliers, products, customers,
employees, and chart of accounts that are used in analytical and operational activities should
be performed. Is will determine whether the master data is consistent across applications and
whether there are needs to enforce validation checks at the point of data entry and from
within multiple applications.
6. Data Privacy and Protection
Defining and creating policies to enforce data privacy controls and to demonstrate compliance
with privacy regulations is a must have. It should document what data is subject to privacy
regulations as well as whether it data assets require protection against unauthorized access
and cross-border transfers. Guidelines for data masking and/or encryption requirements
should be documented for minimizing any associated risks. Audit should also document how
data archiving and deletion will be managed.
TECHNICAL AUDIT REQUIREMENTS AND NEEDS
Data Framework and Strategy Design Considerations
Slide 60
7. Business Intelligence and Reporting
Auditing business intelligence needs, skillsets and capabilities will aid in understanding
resource and technical needs. Reporting, dashboards, Excel, visualization layers, and budgeting
and planning application needs are topics of relevance. Furthermore, understanding what
technical skill levels staff have or need to have to use selected tools will be important to note.
Also, where applicable, identifying if reporting and analytics need to be embedded into
transactional applications should be noted.
8. Data Science and AI
Making an assessment of models and tools available or may be required for automating
decision-making and business process workflowsshould be documented. It should also include
AI needs and whether there are plans for using Hadoop or a data lake (or similar), and how a
direction will be operationalized for AI models. Another consideration is how it would be
demonstrated the modeling and algorithms are trustworthy.
9. Data Warehousing and Lakes
Documenting the plans for chosen data repositories is a primary need. It should include how
data will be consolidated and stored for business use in reporting and analytics. If there are
needs for updating an existing data warehouse or data environment, the audit should clearly
document with details the architecture (cloud, multi-cloud, intercloud, or a mix of on-premises
and cloud). Further, migration details would be important to document such as re-platforming,
re-architecting, or replacement with cloud migration.
TECHNICAL AUDIT REQUIREMENTS AND NEEDS
Data Framework and Strategy Design Considerations
Slide 61
Once technical needs and requirements are audited and documented,
attention can then be turned to organizational roles and skillsets.
Data Framework and Strategy Design Considerations
Slide 62
ALIGNING
ROLES, SKILLSETS
& CAPABILITIES
Data Framework and Strategy Design Considerations
Slide 63
Implementing a data framework and data strategy likely will require re-aligning
organizational roles, structures, and processes to the new objectives.
Data Framework and Strategy Design Considerations
Slide 64
If this vital step organizational step is neglected, responsibilities can be
overlooked, staffing can be inappropriate, and people and even functions can
work against each other.
In short, organizational and program design are critical
to creating a data-driven culture and behavioral change management.
Data Framework and Strategy Design Considerations
Slide 65
Five key areas should be planned for within the new data framework and strategy.
Data Framework and Strategy Design Considerations
Roles, Skillsets
Roles should be designed around desired outcomes, not around people. Define roles by the competencies
and skillsets for the data framework requirement, not by the skills individual people may have.
StaffingSkillset
Requirements
Once technical skills have been defined, determine whether the organization has the right people in-house,
or whether people can be trained for those roles, or if there is a need to source them externally. This helps
ensure that the people accountable for executing the data strategy are capable of being successful.
Recruiting talent using this approach also promotes both the perception and the reality of fairness.
Team Structures
Structure dictates the relationship of roles in an organization and therefore how people behave and teams
collaborate. One aspect to consider is what work should be designed around a centralized, structured
functional organization,and what work can be distributed in a more team-oriented matrix design. Another
aspect of design is consideration of the type of work people are doing and the amount of coordination that
work requires. This will help find the right balance between centralized economy of scale and decentralized
flexibility and agility.
Collaboration
Processes
Collaboration processes must be set up to govern the natural conflicts that arise around competing priorities
and perspectives. Otherwise, unaddressed conflicts will become dysfunctional. Itā€™s important that all
stakeholders have an opportunity to weigh in on how their priorities fit into the companyā€™s larger plan. When
there is a defined process for discussion and resolution, itā€™s easier to managethe operational trade-offs by
setting priorities for the long term and coordinating activities across functions.
Communications
Itā€™s imperative to be able to translate the vision for the data strategy into unique messages that different
teams and stakeholders will adopt. This communication requires a thoughtful and intentional process that
looks at what each audience needs to understand, how the vision will be communicated and reinforced,
and how frequent communicationsare required. Corporate communications and/or marketing teams can
help with best practices for developing the plan.
Slide 66
Of major significance which may require a special callout, recruiting an executive steering committee with
data governance oversight is critical to overall success. Each organization will have varying needs, but
planning for how this organizational structure may look like aligned to needs will help identify the most
appropriate people and skillsets to help drive the data strategy.
Data Framework and Strategy Design Considerations
ExecutiveSteeringCommittee
Data Governance Council
Business Data Owners Technology Leaders Data Governance Lead Information Architect
Data Stewardship
Customer Domain Product Domain Supplier Domain Finance Domain Other Domain
Enterprise Data
Stewards
Ć¼ Ć¼ Ć¼ Ć¼ Ć¼
Operational Data
Stewards
Ć¼ Ć¼ Ć¼ Ć¼ Ć¼
Data Custodians
Enterprise Data Governance Office
Metadata Lead Data Quality Lead Risk & ComplianceLead Master Data Lead
Slide 67
Of special note, there may be some other organizational and communications
considerations which require forethought and planning.
q What are stakeholder and organizational attitudes and behaviors that need to
change to be successful?
q What are the barriers for stakeholders to fully support and participate in the
required work?
q What communications channels work best (face to face, email, corporate portal)?
q What are the activities, events, and/or materials to be used for each
communication channel? Are multiple channels required to effectively carry
messaging and communications to the intended audiences?
q What is the timeline for first sharing the vision and details for the data framework
and strategy? How often will the vision need to be reinforced?
Data Framework and Strategy Design Considerations
Slide 68
BRINGING
IT ALL TOGETHER
Data Framework and Strategy Design Considerations
Slide 69
Developing the data framework and strategy should provide a
foundation for long-term business success by democratizing data and building a
strong culture, where every employee thinks about data as a strategic asset.
Data Framework and Strategy Design Considerations
Slide 70
q Map the technical capabilities to
processes and analytics.
q Map the organizational and
program capabilities to the data
strategy.
q Use a framework to develop and
communicate the data strategy.
To review and to recap what we have discussed,
a data framework and strategy should ideally include:
q Identify the business value
opportunities.
q Map the data to business
processes and analytics that
impact business outcomes.
q Define the metrics to monitor
and measure the impact of data
strategy on business outcomes.
Using a visual map for developing a data strategy can help structure
thinking and guide the approach for realizing business goals.
Data Framework and Strategy Design Considerations
Slide 71
An example of a guiding visual map for a data strategy based on
fundamental drivers, enablers, expected business outcomes
is represented as follows.
Data Framework and Strategy Design Considerations
Slide 72 Data Framework and Strategy Design Considerations
Strategy
Vision
Strategic
Business Drivers
Data Needs | Enablers Use Cases Roadmap Metrics
Become the leader in pet
care experience
and quality of care
Defined # of drivers that
link to the use of data
Patients Providers
Facilities Services
Defined use cases to
support Business Drivers
Defined roadmap that
supports the drivers and
use case
Customer Satisfaction
Score and Safety Metrics
Data Capabilities
Master Data
Management
Data Architecture
Metadata
Management
Data Governance Data Security/Privacy
Document
Management
Analytics / Data
Science
Reference Data
Management
Data Lifecycle
Management
Customer Data
Platform
Data Acquisition Data Discovery Data Integration
Data Quality
Management
Data Operations
Customer, Provider, Product,
Facility
100+ sources,
100M+ Customer records
Customer LTV, Segmentation,
Sentiment Analysis
Customer data match/merge
and de-duplication
Controls to protect sensitive
patient and provider data
Program Management
Stakeholders Funding Operating Model Executive Sponsors Program Governance
Operations, Marketing,
Sales Delivery
Customer Experience
Improvement Program
Joint program structure & roles
defined Business & IT
CMO, CDO
Program Leader,
Weekly Operations Reviews,
Monthly Board Meetings
Change Management
Communications Business Process Change Skills and Roles Training Innovation
Communication plan defined,
documented, executed
Identified processes that will
change as new data
capabilities are implemented
Documented roles and skills
needed to support the new data
capabilities
Training developed and mapped
to skills and roles needed
Documented vision of
next-generation analytics
Slide 73
executing a data strategy
Inspiration & Aspiration
Slide 74
You Have a Data Strategy, Now How Should You Execute?
Inspiration & Aspiration
Slide 75
Q Conducted the Discovery Process.
Q Identified business-value opportunities
Q Mapped business process and analytics to outcomes.
Q Mapped technology and organizational capabilities.
Q Defined required processes and analytics.
Q Defined the metrics for measuring success.
Now itā€™s time to execute!
ALL THE BOXES ARE CHECKED.
Inspiration & Aspiration
Slide 76
PRIORITIZE BUSINESS
VALUE OPPORTUNITIES
AND INVESTMENTS
Inspiration & Aspiration
Slide 77
GET STAKEHOLDER
COMMITMENT AND
PARTICIPATION
Inspiration & Aspiration
Slide 78
SET UP A
DATA GOVERNANCE
PROGRAM
Inspiration & Aspiration
Slide 79
AUTOMATE
AND SCALE WITH
TECHNOLOGY
Inspiration & Aspiration
Slide 80
KEEP
THE MOMENTUM AND
FUNDING GOING
Inspiration & Aspiration
Slide 81
AUTHOR CREDITS
Slide 82
Daniel McKean
Bio & Credentials
About The Author
Daniel is a 30+ years marketing veteran and consultant who
has provided agency and direct to client consulting services
across all marketing disciplines, including 20+ years in digital
marketing and 10+ years in marketing data analytics.
As a principal consultant since 2002, Daniel has traveled the
world and provided senior-level strategy and analytics
expertise to large multi-national B2C and B2B brands; federal,
state and local governments; clients in the entertainment and
sporting industries, as well as internationally recognized
marketing agencies.
Sample work has included: Elizabeth Arden, AlƩs Group, FIVB,
Microsoft, National Institutes of Health (NIH), New York State,
PepsiCo, Stella Artois, Swatch, Swiss Army, Ticketmaster,
United Nations, Visa, Wilson Sporting Goods, and many more.
Daniel is married to his wife Lisa of 27 years, has two grown
children (Ethan and Emma) and is an animal lover and proud
owner of two Siberian Huskies and two Siamese cats.
Education:
BS/BA Advertising & Public Relations
MIT Sloan School of Business, Digital Analytics
Marketing Discipline Expertise:
Advertising, Digital Media, Social Media, Public Relations,
Direct Marketing, Trade Show Marketing, Marketing
Communications,Email Marketing, Content Marketing,
Copywriting,SEO, SEM, Marketing Dashboards, Data Analytics.
Certifications:
Marketing Analytics, Data Visualization, Google Analytics,
Google Tag Manager, Google Data Studio, DOMO, Tableau,
Power BI, Excel Pivot Tables, Excel Solver, SEO, SQL.
W O R K I N G M O T T O : M A K E A D I F F E R E N C E E A C H A N D E V E R Y D AY.
linkedin.com/in/danielmckean
Slide 83
With Inspirationā€¦
Reimagining Data Drives Business Outcomes.
Daniel McKean, Sr. Digital Strategist & Analyst
www.linkedin.com/in/danielmckean

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Data Framework Design

  • 2. Slide 2 ā€¢ What are the business needs? ā€¢ What data is available? ā€¢ Who owns the data? ā€¢ How is data collected, archived? ā€¢ How is data processed, harmonized? ā€¢ What platforms and tools are in use? ā€¢ What metrics, KPIs are meaningful? ā€¢ What is the data analysis process? Architecting a data framework and strategy starts with a number of leading Data questions... ā€¢ Are there data analysts? Who has data analytics responsibilities? ā€¢ Who are the stakeholders for data management and governance? ā€¢ How does Data Opps | IT support data initiatives? ā€¢ Who are the stakeholders requiring business intelligence? ā€¢ What are the data analysis and reporting requirements? Guiding Preface
  • 3. Slide 3 The first thing to know about a data framework is that all organizations already have one whether they realize it or not. Guiding Preface
  • 4. Slide 4 A DATA FRAMEWORK REFERS TO TWO CONCEPTS. The way information flows through and around an organizationā€¦ 1 2The efforts to control the data via a data architecture strategy. andā€¦ Guiding Preface
  • 5. Slide 5 Itā€™s easy to get the two aspects of a data framework confused or conflated. Understanding both concepts are critical to maintaining clean and useful data. Information flow is the rules and tools by which organizations collect and govern data, whereasā€¦ the data architecture strategy is the process for valued data analysis that creates the business intelligence to help organizations use and deploy actionable data insights throughout business. Guiding Preface
  • 6. Slide 6 Therefore, at its core, a foundational data architecture framework and strategy bridges the gap between business strategy and the data execution of that strategy. It fills the space between the data an organization needs and collects, and how that data gets into the hands of the people who need it. Guiding Preface
  • 7. Slide 7 In short, the goal of any data framework is to make sure each member of an organization gets the data and insights they need whenever and wherever they need it the most. Ideally, a well-constructed data architecture framework and strategy will translate an organizationā€™s business goals into an understanding of the requisite data requirements based on what the organization needs to deliver business intelligence for growing, thriving, and prospering. Guiding Preface
  • 8. Slide 8 For inspiration, we can start with a six-step plan to help guide defining and building a data framework. Guiding Preface
  • 9. Slide 9 a six step guiding direction Inspiration & Aspiration
  • 10. Slide 10 IDENTIFY THE MOST VALUABLE DATA ASSETS Inspiration & Aspiration
  • 11. Slide 11 The first step is identifying what type of data is most valuable to the organization. In many cases, the data which deserves the most attention are data assets which contain leading KPIs and metrics that influence or relate to the overarching business goals and objectives of the organization. In order for information to be truly valuable to the organization, it should have a high impact on the business. Inspiration & Aspiration
  • 12. Slide 12 Identifying an organizationā€™s most valued data assets starts with a discovery process at the corporate level and then repeating the exercise for each operational level of the businessā€¦ q What information contributes to the primary objectives of the business? Is supporting data being collected? If so, where and how is it being collected? q Does the information identified pertain to specific teams, individuals, or business functions? What are their identified business goals? How can data support those goals? q How does this information bridge the ā€œtechnologicalā€ and ā€œbusinessā€ sides of the organization? How can information collected and data insights become actionable? q Can the information and data being collected be used to draw specific, tangible, and usable business intelligence and insights to benefit the organization? Inspiration & Aspiration
  • 13. Slide 13 MAKE DATA GOVERNANCE A PRIORITY Inspiration & Aspiration
  • 14. Slide 14 Prioritizing data quality and maintenance will pay dividends and can actually ease workloads in the long run. Data governance (systems and processes for how and what data is collected, ingested, processed, managed and controlled) is an early consideration for any data framework and is one of the best ways to ensure data remains valuable by strategically linking it with business objectives and long-term goals. Inspiration & Aspiration
  • 15. Slide 15 And paramount to any data architecture framework, data governance also ensures the data collected is high-quality, clean, and free of ā€œdata clutter.ā€ Only then can data be fully trusted to be used effectively across the organization for business intelligence. With data governance as a priority, the data architecture framework and strategy can be designed for data integrity and with business confidence. Inspiration & Aspiration
  • 16. Slide 16 BUILD THE ARCHITECTURE TO EVOLVE Inspiration & Aspiration
  • 17. Slide 17 A data architecture framework should be built for change. It should be flexible, not immovable. Data frameworks built with the intent of building something perfect with no foresight for change creates high risk for not being able to adopt new technology and process opportunities that could benefit the business in the future. Inspiration & Aspiration
  • 18. Slide 18 Therefore, the goal is not to focus on a framework that will last forever, but rather the focus instead should be creating a data architecture that has the flexibility to grow with the organization. As a result, there should be an inherent need to find solutions that are structured to serve their purpose well, but pliable enough to accommodate an ever changing technology and business landscape. Inspiration & Aspiration
  • 19. Slide 19 BUILD A SYSTEM THAT FUNCTIONS IN REAL-TIME Inspiration & Aspiration
  • 20. Slide 20 Data exists within any organization to help key decision makers make better informed choices. This means the data architecture should facilitate real-time information flow so business users can access the data they need and when they need it. Inspiration & Aspiration
  • 21. Slide 21 Real-time support is not limited to unconstrained data access to existing data infrastructures such as a data lake or data warehouseā€¦ depending on business requirements, it may also mean supporting business users via visual data layers such as dashboards or mobile devices as data is updated in real-time. Inspiration & Aspiration
  • 22. Slide 22 Of special note for consideration and reflection, not every piece of data is something business users may need moment-by-moment. The data framework may require designing a tiered data ingestion and data harmonization hierarchy for select real-time intel and metrics of value. Inspiration & Aspiration
  • 23. Slide 23 REINFORCE DATA AND INSIGHTS AS A SERVICE Inspiration & Aspiration
  • 24. Slide 24 In the end, data should be a service to business users. For many organizations, providing data can be difficult because it comes from multiple databases and sources. Regardless of data ingestion cadences (real-time or non-real-time), data can become a user service through a virtual layer ā€“ self service user tools that combines each data source seamlessly into a cohesive environment, such as a business intelligence dashboard. Inspiration & Aspiration
  • 25. Slide 25 A key benefit of visual data layers are they enable users to be treated like customers who need a service. And, itā€™s much easier to package each data asset to the visual environment of choice so it will serve specific stakeholder and audience needs well. Additionally, data can be more accurately vetted and scrubbed for inconsistencies when it is filtered into one, unified place. THE END RESULT AND GUIDING OBJECTIVE IS A SINGLE SOURCE FOR TRUTH SUPPORTED BY THE DATA FRAMEWORK. Inspiration & Aspiration
  • 26. Slide 26 BRING THE DATA FLOW TO LIFE Inspiration & Aspiration
  • 27. Slide 27 All too often, many businesses rely on bad data to make big decisions. Beautiful dashboards, sleek graphics, and all the right design elements do not make good data. This happens for a number of reasons, including failing to identify trustworthy data sources, collecting too much data, or approaching data with a bias. Inspiration & Aspiration
  • 28. Slide 28 Therefore, to bring an organizationā€™s data to life requires a well planned and executed data framework and strategy with data governance oversight. This strategic business discipline and investment becomes paramount to combat common data pitfalls and ensures business intelligence as delivered through data analysis and visualization layers can be fully actionable with high degrees of data integrity and confidence. Inspiration & Aspiration
  • 29. Slide 29 In the end, data is only as useful as it is accurate. Even just one little mistake can send a business into a downward spiral. An organizationā€™s data architecture framework and strategy is one investment a business can not afford not to strategically invest. Inspiration & Aspiration
  • 30. Slide 30 and best practices Data Framework and Strategy Design Considerations
  • 31. Slide 31 DEFINING A DATA STRATEGY Data Framework and Strategy Design Considerations
  • 32. Slide 32 The data strategy and operating model for execution defines how an organization achieves specific business goals through the strategic use of its data assets. Data Framework and Strategy Design Considerations
  • 33. Slide 33 Data Framework and Strategy Design Considerations The data strategy must support the overall business strategy by mapping data to business processes used to run day-to-day operations including: Ć¼ analytics used to support decision-making, Ć¼ the technology architecture supporting operations and analytics, Ć¼ the people and teams accountable for governing and managing data. Itā€™s ultimately about understanding the relationships between data, process, technology, and people, so the organization can maximize its ability to generate the greatest business impact from data.
  • 34. Slide 34 Aligned with identifying what type of data is most valuable to the organization, a data architecture framework must also understand how the data provides business value and the opportunities for which data affords the organization. Data Framework and Strategy Design Considerations
  • 35. Slide 35 IDENTIFYING BUSINESS VALUE OPPORTUNITIES Data Framework and Strategy Design Considerations
  • 36. Slide 36 Most companies talk about managing and leveraging data treating it as an asset to deliver more business value. The conversation is usually at a high level and may include the following. q Accelerate digital transformation to make faster, better decisions that execute business strategy. q Improve business agility to allow the business to pivot faster in response to environmental changes. q Become a customer-centric company to use data to better understand customers. q Seize new opportunities to deploy disruptive business models and exploit new technologies. q Focus resources on value creation to streamline and automate processes to free up talent. q Earn continued commitment from business partners to promote the endgame while showing value every step of the way. Any one of these objectives can help drive business success. Data Framework and Strategy Design Considerations
  • 37. Slide 37 But itā€™s much more than these top-line objectives. The conversation needs to break down business values by operational and/or departmental needs to identify specific goals and initiatives which would benefit the organization holistically. Additionally, this level of discussion will further aid in understanding the resources and support required for data governance and data management needed to successfully execute the data strategy. Data Framework and Strategy Design Considerations
  • 38. Slide 38 When breaking down operational or department needs, a high level view by department of business opportunities may begin to look as follows. Value Opportunities Sales & Marketing Finance Procurement Development & Operations Human Resources Revenue Increase customer satisfaction and repeat business Decrease sales outstanding Decrease lead time and increase quality Speed new product and services introduction Decrease time to fill open positions Cost Decrease cost of customer acquisition Increase return on assets Increase spend under management Increase overall equipment effectiveness Increase training effectivenessand efficiency Risk Decrease customer churn Increase forecast accuracy Increase contract compliance Decrease supply chain disruption Decrease voluntary turnover of high-potential talent Understanding organizational needs at this level will be essential for providing greater clarity and directional guidance for how to map the data strategy to departmental business value opportunities. And, by developing stakeholders from across departments and positioning them as joint leaders in the companyā€™s data framework success, these discussions reinforce the adoption of the data strategy and vision leading to expanded open support for a business-led and technology-enabled approach, where business and IT become collaborative partners. Data Framework and Strategy Design Considerations
  • 39. Slide 39 What is important to note is it is imperative to have stakeholders across the organization be part of the data initiative. This can only be accomplished by being able to communicate the data strategy and vision with high degrees of clarity for how different organizational functions fit together to create and capture business value. For leaders at every level of the organization to understand the data strategy and the vision, and to have an ownership stake in its success is to influence day-to-day activities. Data Framework and Strategy Design Considerations
  • 40. Slide 40 To help steer meaningful conversations with department leads, we must be able to map business outcomes to the data. Data Framework and Strategy Design Considerations
  • 41. Slide 41 MAPPING BUSINESS OUTCOMES TO DATA Data Framework and Strategy Design Considerations
  • 42. Slide 42 Every person in an organization uses data at some point during the day to make decisions and complete tasks, but most people understand data value only in the context of their individual activities. Data Framework and Strategy Design Considerations
  • 43. Slide 43 For a data strategy to truly develop essential internal business value, being able to communicate the vision to all stakeholders for how data improves business performance will require mapping business outcomes across the end-to-end value chain of data use. This transparency should ultimately lead to greater cooperation and collaboration from all stakeholders. Data Framework and Strategy Design Considerations
  • 44. Slide 44 Consequently, mapping data to the analytics used to make decisions and the business processes that support the execution of data activities and being able to communicate the impact of business outcomes to stakeholders is a critical step to data strategy development. Data Framework and Strategy Design Considerations
  • 45. Slide 45 q What business processes can be supported by data? q What KPIs and analytics are used to support decision-making related to identified business goals? q What data is collected for analysis? q What are the sources of the data? Who owns the data? q How is the data collected? How is it consolidated, cleansed, and enriched? q Who performs the data analysis? Who are the stakeholders for insights? q How are business intelligence insights delivered? What do stakeholders need? q What visual layers have been developed? q Are there requirements for dashboards, reports, and machine- learning algorithms to use the data? When we re-review the leading data questions as presented earlier, mapping the data to business outcomes requires an understanding of the following. Data Framework and Strategy Design Considerations
  • 46. Slide 46 q What are the business dependencies and integrations? q What parts of the business processes are manual? q How can better data help automate business processes? And expanding on the fundamental questions just reviewed, it will also be vital to understand what and how business processes are related to the organizationā€™s business goals. q What business process are directly related to business goals? q What data is currently used in the processes? What data is missing? q What systems store the data? q How does data flow between systems, operations and processes? Data Framework and Strategy Design Considerations
  • 47. Slide 47 To map the value chain of data, a matrix map (as represented) can be a tool to help demonstrate how the data strategy will support the business strategy and specific business processes via data analyses that would be required for business initiatives. Business Goal Processes Analytics Data Increase liquidity and working capital ā€¢ Financial close ā€¢ Accounts receivable ā€¢ Accounts payable ā€¢ Cash flow & volatility ā€¢ Invoice aging & disputes ā€¢ Early payment discounts Chart of accounts, cost and profit centers, customer, invoice, supplier, purchaseorder Increase customer retention & loyalty ā€¢ Digital commerce ā€¢ Order fulfillment ā€¢ Renewals & repeat business ā€¢ On time and complete order rates ā€¢ Average order size Customer, product, inventory,delivery, returns, allowances, discounts, supplier Increase marketing campaign ROI ā€¢ Contact to lead ā€¢ Lead to opportunity ā€¢ Customer segmentation ā€¢ Product affinity ā€¢ Offer personalization Prospect, location, demographic, intent, product,channel Reduce procurementcosts ā€¢ Source & contract ā€¢ Requisition & buy ā€¢ Global spend by supplier ā€¢ Off-contractspend Material, supplier,plant, cost center, buyer purchaseorder, invoice Increase overall equipment effectiveness ā€¢ Production scheduling ā€¢ Maintenance & repair ā€¢ Availability & performance ā€¢ Throughput& quality Uptime, stops, defects, yield, failure rates, sensor,timestamp Decrease time to fill ā€¢ Posting and recruitment ā€¢ Hire and onboard ā€¢ Internal candidate identification ā€¢ Time to onboard Skills, performance,posting date, market, pay, hire date, payroll, employee, dependents Data Framework and Strategy Design Considerations
  • 48. Slide 48 Of note, within the digital realm and the discontinuation of third-party cookies, sustainable and ethical first-party data sourcing (collection) is becoming a brand differentiator and source of revenue growth. Capitalizing on this opportunity requires the data strategy to map the use of first-party data to impacted business processes and data analytics with transparency for the source, use, and governance. Data Framework and Strategy Design Considerations
  • 49. Slide 49 As part of the conversation with operation and department leads, a key discussion discovery point will be linking business impacting KPIs and metrics to what needs to be monitored, measured and analyzed. Data Framework and Strategy Design Considerations
  • 50. Slide 50 LINKING MEASUREMENT METRICS TO OUTCOMES Data Framework and Strategy Design Considerations
  • 51. Slide 51 Reorganizing people, processes, and technology around KPIs and metrics aligned to business goals, objectives and initiatives become central organizing principles for the data strategy and for acquiring the required investment in the data framework. Data Framework and Strategy Design Considerations
  • 52. Slide 52 q What factors will impact process efficiencies, employee productivity, and analytics accuracy? q What data-centric metrics impact those previously listed factors? q What are the considerations for data accessibility, data completeness, and data accuracy? As information is gathered from both executives and across operations, the data strategy will need to answer a number of key questions. q How will success of the data strategy be measured? q How will it be demonstrated execution of the data strategy is driving improvement for the desired business outcomes? q What factors will impact the desired business outcomes? Answering these questions in the data strategy planning will create a hierarchy of metrics that demonstrates the link between data metrics and strategic KPIs. Data Framework and Strategy Design Considerations
  • 53. Slide 53 For example, a CFO is concerned because the ā€œdays sales outstandingā€ (DSO) KPI has been increasing and it impacts earnings, market capitalization, and credit worthiness. Business operational intelligence to improve overall business performance can be developed using the following KPIs and metrics. In addition to helping reduce DSO, this could also improve other parallel business outcomes. ā€¢ Accurate inventory data (improves accuracy of delivery-date quotes) ā€¢ Accurate contact data (decreases invoice delivery time) ā€¢ Accurate shipping data (increases on-time delivery rates) ā€¢ Accurate tax data (decreases invoice disputes) Using another mapping exercise (as represented) can help link strategic KPIs and measurable metrics to business outcomes and help leadership understand data value. Strategic KPI Days Sales Outstanding Process Metrics Available to Promise % of Quote Dates That Are Accurate On Time Delivery % of Orders Delivered on Time Invoice Delivery Time Average Time for Invoices to be Received Invoice Disputes % of Invoices Customers Dispute Data Assets Inventory Data Shipping Data Contact Data Tax Data ā€¢ Increase customer satisfaction and repeat business ā€¢ Reduce re-shipping and logistics costs ā€¢ Reduce returns, allowances, and discounts ā€¢ Increase the productivity of order-entry, accounts receivable, pick-and-pack, and logistics processes Data Framework and Strategy Design Considerations
  • 54. Slide 54 After mapping KPIs and metrics to business outcomes, the next logical step is to determine whether the organization has the right technology capabilities to deliver the business outcomes. Data Framework and Strategy Design Considerations
  • 55. Slide 55 MAPPING TECHNICAL CAPABILITIES TO PROCESS Data Framework and Strategy Design Considerations
  • 56. Slide 56 It will be critical to evaluate the depth of the organizationā€™s functionality, breadth of capabilities, extent of integration, and modularity for implementing a data framework. Data Framework and Strategy Design Considerations
  • 57. Slide 57 To understand the breadth of an organizationā€™s capabilities, a gap analysis may be required. q Does the organization have enough functional depth for the data requirements? q Is there enough breadth to support multiple business value data opportunities? q Is there integration across capabilities that will help you reduce cost of data ownership? An audit across nine (9) functional areas will provide the answers. Data Discovery& Cataloging Data Governance Data Quality& Enrichment Data Integration Data Management Data PrivacyGuidelines Data AnalysisProcesses Data Science| AI Skillsets Data Repositories Data Framework and Strategy Design Considerations
  • 58. Slide 58 1. Data Discovery and Cataloging Understanding these capabilities will identify data sources, whatā€™s in them, and document and categorize the data assets. It should answer what data is available across physical on site and multi-cloud sources. The audit should also include all collected data fields and where applicable, linkage to customer identifier data. 2. Data Governance Defining and documenting policies, rules, glossaries, processes, and people is a must. It will provide the detail for policies and rules defined for data quality, data access, and privacy and protection guidelines. It should also include standard data definitions and terminologies. It should define who has ownership for specific data stores or applications, and any standardized processes and workflow to remediate data issues. 3. Data Quality and Enrichment Documentation of planned process for cleansing, standardizing, and enhancing data will ensure data integrity and confidence in the use of analytical and operational activities. QC guidelines should define process for data accuracy, completeness, and consistency across sources. It should further identify gaps in data collection to list requisite additional data fields or attributes that would help drive more value from the data. TECHNICAL AUDIT REQUIREMENTS AND NEEDS Data Framework and Strategy Design Considerations
  • 59. Slide 59 4. Data Integration and APIs Planning for how data is moved, combined, and syndicated across sources, applications, and processes is required. Planning should document current data integration capabilities, and if data can be used for cloud migrations. The audit should determine any needs for data streaming requirements, and whether there are needs for APIs to exchange data between applications or support application development. 5. Master Data Management Assessment of data asset quality for core entities like materials, suppliers, products, customers, employees, and chart of accounts that are used in analytical and operational activities should be performed. Is will determine whether the master data is consistent across applications and whether there are needs to enforce validation checks at the point of data entry and from within multiple applications. 6. Data Privacy and Protection Defining and creating policies to enforce data privacy controls and to demonstrate compliance with privacy regulations is a must have. It should document what data is subject to privacy regulations as well as whether it data assets require protection against unauthorized access and cross-border transfers. Guidelines for data masking and/or encryption requirements should be documented for minimizing any associated risks. Audit should also document how data archiving and deletion will be managed. TECHNICAL AUDIT REQUIREMENTS AND NEEDS Data Framework and Strategy Design Considerations
  • 60. Slide 60 7. Business Intelligence and Reporting Auditing business intelligence needs, skillsets and capabilities will aid in understanding resource and technical needs. Reporting, dashboards, Excel, visualization layers, and budgeting and planning application needs are topics of relevance. Furthermore, understanding what technical skill levels staff have or need to have to use selected tools will be important to note. Also, where applicable, identifying if reporting and analytics need to be embedded into transactional applications should be noted. 8. Data Science and AI Making an assessment of models and tools available or may be required for automating decision-making and business process workflowsshould be documented. It should also include AI needs and whether there are plans for using Hadoop or a data lake (or similar), and how a direction will be operationalized for AI models. Another consideration is how it would be demonstrated the modeling and algorithms are trustworthy. 9. Data Warehousing and Lakes Documenting the plans for chosen data repositories is a primary need. It should include how data will be consolidated and stored for business use in reporting and analytics. If there are needs for updating an existing data warehouse or data environment, the audit should clearly document with details the architecture (cloud, multi-cloud, intercloud, or a mix of on-premises and cloud). Further, migration details would be important to document such as re-platforming, re-architecting, or replacement with cloud migration. TECHNICAL AUDIT REQUIREMENTS AND NEEDS Data Framework and Strategy Design Considerations
  • 61. Slide 61 Once technical needs and requirements are audited and documented, attention can then be turned to organizational roles and skillsets. Data Framework and Strategy Design Considerations
  • 62. Slide 62 ALIGNING ROLES, SKILLSETS & CAPABILITIES Data Framework and Strategy Design Considerations
  • 63. Slide 63 Implementing a data framework and data strategy likely will require re-aligning organizational roles, structures, and processes to the new objectives. Data Framework and Strategy Design Considerations
  • 64. Slide 64 If this vital step organizational step is neglected, responsibilities can be overlooked, staffing can be inappropriate, and people and even functions can work against each other. In short, organizational and program design are critical to creating a data-driven culture and behavioral change management. Data Framework and Strategy Design Considerations
  • 65. Slide 65 Five key areas should be planned for within the new data framework and strategy. Data Framework and Strategy Design Considerations Roles, Skillsets Roles should be designed around desired outcomes, not around people. Define roles by the competencies and skillsets for the data framework requirement, not by the skills individual people may have. StaffingSkillset Requirements Once technical skills have been defined, determine whether the organization has the right people in-house, or whether people can be trained for those roles, or if there is a need to source them externally. This helps ensure that the people accountable for executing the data strategy are capable of being successful. Recruiting talent using this approach also promotes both the perception and the reality of fairness. Team Structures Structure dictates the relationship of roles in an organization and therefore how people behave and teams collaborate. One aspect to consider is what work should be designed around a centralized, structured functional organization,and what work can be distributed in a more team-oriented matrix design. Another aspect of design is consideration of the type of work people are doing and the amount of coordination that work requires. This will help find the right balance between centralized economy of scale and decentralized flexibility and agility. Collaboration Processes Collaboration processes must be set up to govern the natural conflicts that arise around competing priorities and perspectives. Otherwise, unaddressed conflicts will become dysfunctional. Itā€™s important that all stakeholders have an opportunity to weigh in on how their priorities fit into the companyā€™s larger plan. When there is a defined process for discussion and resolution, itā€™s easier to managethe operational trade-offs by setting priorities for the long term and coordinating activities across functions. Communications Itā€™s imperative to be able to translate the vision for the data strategy into unique messages that different teams and stakeholders will adopt. This communication requires a thoughtful and intentional process that looks at what each audience needs to understand, how the vision will be communicated and reinforced, and how frequent communicationsare required. Corporate communications and/or marketing teams can help with best practices for developing the plan.
  • 66. Slide 66 Of major significance which may require a special callout, recruiting an executive steering committee with data governance oversight is critical to overall success. Each organization will have varying needs, but planning for how this organizational structure may look like aligned to needs will help identify the most appropriate people and skillsets to help drive the data strategy. Data Framework and Strategy Design Considerations ExecutiveSteeringCommittee Data Governance Council Business Data Owners Technology Leaders Data Governance Lead Information Architect Data Stewardship Customer Domain Product Domain Supplier Domain Finance Domain Other Domain Enterprise Data Stewards Ć¼ Ć¼ Ć¼ Ć¼ Ć¼ Operational Data Stewards Ć¼ Ć¼ Ć¼ Ć¼ Ć¼ Data Custodians Enterprise Data Governance Office Metadata Lead Data Quality Lead Risk & ComplianceLead Master Data Lead
  • 67. Slide 67 Of special note, there may be some other organizational and communications considerations which require forethought and planning. q What are stakeholder and organizational attitudes and behaviors that need to change to be successful? q What are the barriers for stakeholders to fully support and participate in the required work? q What communications channels work best (face to face, email, corporate portal)? q What are the activities, events, and/or materials to be used for each communication channel? Are multiple channels required to effectively carry messaging and communications to the intended audiences? q What is the timeline for first sharing the vision and details for the data framework and strategy? How often will the vision need to be reinforced? Data Framework and Strategy Design Considerations
  • 68. Slide 68 BRINGING IT ALL TOGETHER Data Framework and Strategy Design Considerations
  • 69. Slide 69 Developing the data framework and strategy should provide a foundation for long-term business success by democratizing data and building a strong culture, where every employee thinks about data as a strategic asset. Data Framework and Strategy Design Considerations
  • 70. Slide 70 q Map the technical capabilities to processes and analytics. q Map the organizational and program capabilities to the data strategy. q Use a framework to develop and communicate the data strategy. To review and to recap what we have discussed, a data framework and strategy should ideally include: q Identify the business value opportunities. q Map the data to business processes and analytics that impact business outcomes. q Define the metrics to monitor and measure the impact of data strategy on business outcomes. Using a visual map for developing a data strategy can help structure thinking and guide the approach for realizing business goals. Data Framework and Strategy Design Considerations
  • 71. Slide 71 An example of a guiding visual map for a data strategy based on fundamental drivers, enablers, expected business outcomes is represented as follows. Data Framework and Strategy Design Considerations
  • 72. Slide 72 Data Framework and Strategy Design Considerations Strategy Vision Strategic Business Drivers Data Needs | Enablers Use Cases Roadmap Metrics Become the leader in pet care experience and quality of care Defined # of drivers that link to the use of data Patients Providers Facilities Services Defined use cases to support Business Drivers Defined roadmap that supports the drivers and use case Customer Satisfaction Score and Safety Metrics Data Capabilities Master Data Management Data Architecture Metadata Management Data Governance Data Security/Privacy Document Management Analytics / Data Science Reference Data Management Data Lifecycle Management Customer Data Platform Data Acquisition Data Discovery Data Integration Data Quality Management Data Operations Customer, Provider, Product, Facility 100+ sources, 100M+ Customer records Customer LTV, Segmentation, Sentiment Analysis Customer data match/merge and de-duplication Controls to protect sensitive patient and provider data Program Management Stakeholders Funding Operating Model Executive Sponsors Program Governance Operations, Marketing, Sales Delivery Customer Experience Improvement Program Joint program structure & roles defined Business & IT CMO, CDO Program Leader, Weekly Operations Reviews, Monthly Board Meetings Change Management Communications Business Process Change Skills and Roles Training Innovation Communication plan defined, documented, executed Identified processes that will change as new data capabilities are implemented Documented roles and skills needed to support the new data capabilities Training developed and mapped to skills and roles needed Documented vision of next-generation analytics
  • 73. Slide 73 executing a data strategy Inspiration & Aspiration
  • 74. Slide 74 You Have a Data Strategy, Now How Should You Execute? Inspiration & Aspiration
  • 75. Slide 75 Q Conducted the Discovery Process. Q Identified business-value opportunities Q Mapped business process and analytics to outcomes. Q Mapped technology and organizational capabilities. Q Defined required processes and analytics. Q Defined the metrics for measuring success. Now itā€™s time to execute! ALL THE BOXES ARE CHECKED. Inspiration & Aspiration
  • 76. Slide 76 PRIORITIZE BUSINESS VALUE OPPORTUNITIES AND INVESTMENTS Inspiration & Aspiration
  • 77. Slide 77 GET STAKEHOLDER COMMITMENT AND PARTICIPATION Inspiration & Aspiration
  • 78. Slide 78 SET UP A DATA GOVERNANCE PROGRAM Inspiration & Aspiration
  • 79. Slide 79 AUTOMATE AND SCALE WITH TECHNOLOGY Inspiration & Aspiration
  • 80. Slide 80 KEEP THE MOMENTUM AND FUNDING GOING Inspiration & Aspiration
  • 82. Slide 82 Daniel McKean Bio & Credentials About The Author Daniel is a 30+ years marketing veteran and consultant who has provided agency and direct to client consulting services across all marketing disciplines, including 20+ years in digital marketing and 10+ years in marketing data analytics. As a principal consultant since 2002, Daniel has traveled the world and provided senior-level strategy and analytics expertise to large multi-national B2C and B2B brands; federal, state and local governments; clients in the entertainment and sporting industries, as well as internationally recognized marketing agencies. Sample work has included: Elizabeth Arden, AlĆ©s Group, FIVB, Microsoft, National Institutes of Health (NIH), New York State, PepsiCo, Stella Artois, Swatch, Swiss Army, Ticketmaster, United Nations, Visa, Wilson Sporting Goods, and many more. Daniel is married to his wife Lisa of 27 years, has two grown children (Ethan and Emma) and is an animal lover and proud owner of two Siberian Huskies and two Siamese cats. Education: BS/BA Advertising & Public Relations MIT Sloan School of Business, Digital Analytics Marketing Discipline Expertise: Advertising, Digital Media, Social Media, Public Relations, Direct Marketing, Trade Show Marketing, Marketing Communications,Email Marketing, Content Marketing, Copywriting,SEO, SEM, Marketing Dashboards, Data Analytics. Certifications: Marketing Analytics, Data Visualization, Google Analytics, Google Tag Manager, Google Data Studio, DOMO, Tableau, Power BI, Excel Pivot Tables, Excel Solver, SEO, SQL. W O R K I N G M O T T O : M A K E A D I F F E R E N C E E A C H A N D E V E R Y D AY. linkedin.com/in/danielmckean
  • 83. Slide 83 With Inspirationā€¦ Reimagining Data Drives Business Outcomes. Daniel McKean, Sr. Digital Strategist & Analyst www.linkedin.com/in/danielmckean