A webinar discussing getting started with content registration at Crossref. Including the different methods of registering your content with us and new tools to help. Webinar ran in Arabic by Ambassador Mohamad Mostafa, 17 September 2018.
We wanted to welcome you to this introductory webinar, and thank you for your interest in being Crossref Ambassadors. We’re excited to move forward with this initiative which we hope will bring a lot of value to you and your communities.
Some of you here today will already be Crossref members, but for anyone looking to join this is where you get started on the Crossref site. Visit out page at https://www.crossref.org/membership/ to submit an application to join.
The application form will ask you for information like:
Organization name Organization website (URL) Business contact, billing contact, metadata/technical contact (we need three different people) Fee category (more on these shortly) And a confirmation that you have read a summary of your membership obligations.
*Occasionally update this screen grab so that the stats stated are up to date*
Once we receive and approve your application, you will receive a welcome email from our Member Team that contains a lot of information about content registration, including your prefix and login as well as the links to access the different content registration tools.
You are assigned a unique prefix for your account, in the format 10.xxxxx. In some journals you may see DOIs with prefixes that only have 4 digits. Original prefixes started with 4 digits, but have been 5 digits since 2012.
Some members have one publication, some have multiple. One prefix may be used to register all of your content, even you publish different types of content (books and journals for example) If you add a new title or publication you do not need to notify us prior to registering content for that title. Once you begin to register content for that publication the title will be added to your account. Each member has a unique publishing schedule, which could be weekly, monthly, or even yearly. DOIs can be registered at any time.
Your prefix is used to create a unique digit object identifier , or DOI, for each content item. A DOI is composed of 3 sections. The red part is the resolver address. Each DOI is an identifier but also an actionable link, which means it is resolvable in a browser. The blue is the prefix, which is assigned to each member when they join. The yellow is the suffix which is the part of the DOI assigned by the publisher and is unique to each content item.
We receive many questions from new members about creating a suffix for their DOIs. A DOI is an opaque identifier, meaning the DOI itself doesn’t necessarily have any meaning, so there isn’t a prescribed formula you need to follow.
Our best advice is that your DOI suffixes should be consistent, simple, and short. Consistent and simple for easy management- you should establish a suffix pattern that’s easy to maintain. Short so that they don't take up too much space when used in citations. A DOI suffix doesn’t need to state anything about the item it is identifying, that’s all done within the metadata you register with us. When creating your suffix you may use the letters a-z; the numbers 0-9, and certain characters, such as hyphens or parentheses. Some members use use the ISSN or the volume and issue numbers, others use the title abbreviation.
New display guidelines went into effect in 2017. It’s very important that all members follow these guidelines for consistency and usability. Crossref DOIs should be displayed in the full URL wherever the bibliographic information about the content is displayed. https is the secure protocol, but you may see older DOIs with the older format dx.doi.org. Members are not obligated to change the format of existing DOIs but new DOIs should have the updated version.
Once your content is registered with Crossref, users will be able to retrieve identifiers and create links using them. Crossref identifiers (DOIs) must resolve to either the full text, if you provide open access, or to a landing page that you maintain. The landing page must contain the full bibliographic citation of the article, the DOI displayed as URL, and instructions on how to access the full text. This may be through a login or subscription, for example. Access to the full text is controlled by the publisher but the landing page must be available to all readers.
We currently support deposits for the following types of content: Journals and journal articles Books and book chapters Conference proceedings and papers Reports / working papers Dissertations Standards Posted content (preprints) Datasets Components (supplemental materials) Peer reviews
You may register other types of content that don’t fit into these categories. We’ll collect some basic metadata (usually as a dataset) We’re hoping to provide more robust support for additional content types in the future.
When you register your content, you send us the basic citation metadata for every item you register. This includes titles, authors, publication dates, issue numbers, ISSN, ISBN - anything that describes the content you’re registering. We have minimal requirements because we need to support a variety of publication practices. We ask that you send us as much metadata as possible, and that it be accurate and clean – the more robust your metadata is, the more likely your content will be discovered and disseminated.
We also collect non-bibliographic data about the items being registered. This can include reference lists, funding data, ORCIDs, license data, clinical trial information, abstracts, and data about relationships between items. Information on errata, retractions, updates and more can be registered through our Crossmark service.
We’re always adding more metadata options.
Providing good metadata is important but it is equally important to maintain the metadata of your registered content.
*let’s sporadically update this screenshot so that the number is up to date*
People search Crossref not by just the DOI, but also by author name, ORCID iD etc. It is helpful to register all authors, not just the first author - more information helps people find your content.
There are several different tools available to register your content.
All the metadata that comes to our system is ultimately in XML format. Crossref has its own metadata schema for deposits. A schema is a set of rules defining what can be included and in what format. Metadata deposit schema are used to deposit all metadata with Crossref.
Our schema is fairly rigid but comprehensive.
Some members register their content by creating their own XML using our schema and upload the file to our system.
Not all members are able to generate their own XML, so we have alternative options.
we have a manual- entry form, the web deposit form. the form is very basic: you enter your data field by field, and it writes and submits XML for processing. You may use this form for journal and book content, conference proceedings, and reports. You don’t need to know XML to use the form.
*include when presenting in countries where OJS is used heavily*
Many of our members publish their journal using the OJS platform. OJS also has a plug-in that has been built in collaboration with Crossref to help members register their content with us. This is the page in OJS that contains the plug-in settings.
When setting up your OJS plug-in it’s very important that you put in the name and email of someone at your organization who is responsible for looking after Crossref deposits, as information on whether the DOIs were deposited successfully (or not) will be sent to this person and they can follow up if needed. The User Name and Password field are from Crossref; these are the same ones provided in your welcome email from our member team. If you don’t know login and want to set up your OJS system to deposit to Crossref then let us know and we can send you that information. Make sure the plug in isn’t asking you for any additional information while you set it up.
when your file has been uploaded it’s added to the submission queue using either method you will receive a notification that is have been received. This will be sent to the email address that was included with the deposit. most files are processed within minutes but we can get bogged down if traffic is high. if you’ve submitted something and don’t see a log, you can always check to see if your deposit is still in the queue.
Once your metadata is submitted you’ll receive an email that states it has been received and a message that states if the deposit was successful or if it failed.
If your deposit is processed successfully, you’re done, your metadata record is in our massive database and you can start displaying your DOI and linking you content.
If your deposit fails, you will need to review your logs and correct the errors that are listed on the email.
Metadata manager is now available to use, simply go to https://www.crossref.org/metadatamanager/ and log in using the same username and password that you’ve previously used to login to our web deposit form or admin system. There is a step-by-step guide available at https://www.crossref.org/help/metadata-manager/
Our newest deposit tool is called the Metadata Manager; currently this can be used to deposit only journal articles. Additional content types will be added in future versions. Metadata Manager actively supports our Content Registration service by offering a simpler, more flexible way to register and update metadata, for both single and multiple deposits.
We’ve added some new features that will make registering and updating journal content easier, including:
- supporting both single and multiple deposits - allowing multiple formats and deposit sizes - automatically validating the format of certain metadata elements - takes all your metadata in one go, including references and Crossmark data - processes your deposits immediately—in real time
You may also save your changes as you go which makes it easier to deposit and update content. We’ve added simple, clear to understand fields.
Deposits may be reviewed prior to submission.
Another new tool for members are the Participation Reports. These are a dashboard that displays how much metadata each member has registered with us Participation Reports give Crossref members, sponsors, metadata users and the wider scholarly community a clear, visual snapshot of the metadata that Crossref has. They let you see the key metadata elements that our members are registering that make their content richer and easier to find.
The main goal of Participation reports is to evaluate and educate. The reports allow users to see where the gaps in metadata are, and what our members could improve upon. Member are better able to understand best practice through seeing what others are doing.
The reports may be accessed at https://www.crossref.org/members/prep/ . More information is available at crossref.org/participation
Participation Reports offer benefits to both members and the public.
Participation Reports offer benefits to both members and the public.
Here is an example of a member’s report - The Japan Society of Applied Physics. Their reports shows a very complete or rich record, though there are still improvements to be made with ORCID ID’s, funding information and award numbers. By viewing their report, the Japan Society of Applied Physics can easily identify the metadata gaps in their record.
Here is another example from Springer Nature who also provide very comprehensive metadata to Crossref.
A breakdown of the total number of registered items will be shown along the top; you can filter the results by content type, choosing from the dropdown list which content type for which you wish to see the statistics.
You may also search for the journal title to view the statistics on a particular title. This example is for the Herald of the Russian Academy of Sciences.
On the right side of the report you can also choose between viewing the statistics for the current content items (published within the last 2 years, which is the default setting), backfile (content older than 2 years), or by all time.
Sharing your metadata has many benefits for your content. It is important to remember that assigning DOIs and registering your metadata does not change the access model of your content. Only the metadata is shared, not the full text.
Crossref is not just about DOIs! We are not defined by a particular service but by how we fit into the scholarly community as a whole.
Getting Started with Content Registration - Arabic Webinar
Submission queue اإلرسال انتظار قائمة
قائمة نفس إلى المحتوى تسجيل عمليات جميع إضافة تتم
All content registration submissions are
added to the same queue
يمكنك ،ذلك يتم لم إذا ولكن بسرعة معظمها معالجة تتم
االنتظار قائمة في موقعك مراجعة
Most are processed quickly but if not,
you can view your spot in the queue