The Road Oft Traveled: Collection Analysis and Developmet in a Modern Academic Law Library
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Ashley Krenelka Chase (speaker), Elizabeth Barnes (speaker)
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The Road Oft Traveled: Collection Analysis and Developmet in a Modern Academic Law Library
- 1. Ashley Krenelka Chase and Elizabeth Barnes
- 2. The Lay of the Land • Law Schools Are Still Very Print Centric • Budget cuts are profound • There is an increased pressure to combine library support roles and increase the technical expertise of support staff • The pressure (and desire) to provide excellent resources and customer service to our patrons has not decreased.
- 3. Stetson University College of Law • 2 Campuses in the Tampa Bay, Florida area • Florida’s first law school • Approximately 1000 law students • 50 Full time faculty members • 6 dual degree (JD/MLS) librarians, 2 part-time MLS librarians, 2 full-time MLS librarians, 11 paraprofessional staff members, and student assistants.
- 5. Evaluations at Stetson – The Basics • Evaluations are incorporated into weekly librarians’ meetings. • Every week we evaluate titles. • All of the librarians are involved in decision making. • All of the staff are involved in the evaluations process. • We keep track of our keeps and cancels in our Library Management System and in an Excel spreadsheet.
- 7. Workflow Details Materials Arrive Materials arrive to be evaluated – can be a physical item, an invoice, an electronic tickler or a request for us to purchase something. If an item has not been evaluated within the last 6 months it comes to the Librarian’s meeting for analysis. Analysis We discuss each item that has come in that week at our weekly librarian’s meeting. The things that we look at for each item are: cost, amount of use, and their importance to the collection and the field. Decision is Recorded Once a decision is made, the items are sent to our access management team to be processed. The decision is recorded in our library management system as well as in an Excel spreadsheet. Materials are added into the collection or returned to the vendor After the decision is made and recorded items are either processed into the collection or cancelled with the vendor and returned.
- 9. Lessons Learned • Taking a proactive approach to budget cuts is empowering. • It is easier to get people to talk about acquisitions for 15 minutes a week than for even an hour a month. • By bringing together questions of material use and budget the pure reference librarians and the technical services librarians are having greater understanding of each other’s jobs. • Having a successful project that the whole library works on has paved the w ay for unity and buy in on other projects. • Our faculty and students have a greater respect for and understanding of our work because we have involved them in the acquisitions process as well. • Sometimes the best path is to just keep moving forward even if everything isn’t perfect.
- 10. Questions? More Information? Ashley Krenelka Chase Library Administrator Stetson University College of Law 1401 61st Street South Gulfport, FL 33707 akrenelk@law.stetson.edu Elizabeth C. Barnes Library Administrator Stetson University College of Law 1401 61st Street South Gulfport, FL 33707 barnes@law.stetson.edu