Advanced Word/Information Processing - CCC - 2015

1. Objectives© Paradigm Publishing, Inc. 1 Objectives

2. © Paradigm Publishing, Inc. 2 Objectives
Chapter 1: Creating, Printing, and
Editing Documents
Performance Objectives
 Open Microsoft Word
 Create a Document
 Save a Document
 Name a Document
 Print a Document
 Close a Document
 Create a New Document
 Open a Saved Document
 Save a Document with Save As
 Close Word
 CHECKPOINT 1
 Edit a Document
 Scroll in a Document
 Move the Insertion Point
 Resume Reading and Editing in a
Document
 Insert and Delete Text
 Select Text in a Document
 Use the Undo and Redo Buttons
 Use the Help Feature
 CHECKPOINT 2

3. © Paradigm Publishing, Inc. 3 Objectives
Open Microsoft Word
To open Microsoft Word:
1. From your Windows 8
Start screen, click the
Word 2013 tile.
To open a blank
document in Word:
1. At the Word 2013
opening screen, click
the Blank document
template. Word 2013 tile

4. © Paradigm Publishing, Inc. 4 Objectives
Open Microsoft Word - continued
I-beam pointer
Quick Access toolbar
FILE tab
Ribbon
vertical ruler
Status bar
Task bar
tabs Title bar
Collapse the
Ribbon button
insertion point
vertical scroll bar

5. © Paradigm Publishing, Inc. 5 Objectives
Open Microsoft Word - continued
Feature Description
Quick Access
toolbar
contains buttons for commonly used commands
FILE tab
when clicked, displays the backstage area that
contains buttons and tabs for working with and
managing documents
Title bar displays document name followed by program name
tabs contain commands and features organized into groups
ribbon
contains the tabs, with options and commands divided
into groups
Collapse the
Ribbon button
when clicked, removes the ribbon from the screen

6. © Paradigm Publishing, Inc. 6 Objectives
Open Microsoft Word - continued
Feature Description
horizontal ruler used to set margins, indents, and tabs
vertical ruler used to set top and bottom margins
I-beam pointer used to move the insertion point or to select text
insertion point
indicates location of next character entered at the
keyboard
vertical scroll bar
used to view various parts of the document beyond
the screen
Status bar
displays number of pages and words, view buttons,
and the Zoom slider bar

7. © Paradigm Publishing, Inc. 7 Objectives
Create a Document
 As you type text, you will notice that Word contains the
following helpful features:
 Word Wrap: As you type to create a document, you do not need to
press the Enter key at the end of each line because Word wraps text
from one line to the next.
 AutoCorrect: Word automatically corrects certain words as you type
them. AutoCorrect also superscripts the letters that follow an ordinal
number.
 Automatic Spell Checker: By default, Word automatically inserts a red
wavy line below any word that is not contained in its Spelling dictionary
or automatically corrected by AutoCorrect.

8. © Paradigm Publishing, Inc. 8 Objectives
Create a Document - continued
 Word also contains the following helpful features:
 Automatic Grammar Checker: If the grammar checker detects a
sentence that contains a grammatical error, Word inserts a blue wavy
line below the sentence.
 Spacing Punctuation: When you type text in a proportional typeface,
space once (rather than twice) after end-of-sentence punctuation such
as a period, question mark, or exclamation point, and after a colon.
 Option Buttons: As you insert or edit text in a document, an option
button may pop up in your text.
 AutoComplete: AutoComplete inserts an entire item when you type a
few identifying characters.

9. © Paradigm Publishing, Inc. 9 Objectives
Create a Document - continued
To use the New Line command:
1. Position the insertion point.
2. Press Shift + Enter.
Press Enter to begin a
new line with 8
points of spacing.
Shift + Enter begins a
new line without
extra spacing.

10. © Paradigm Publishing, Inc. 10 Objectives
Save a Document
To save a document:
1. Click the Save button on
the Quick Access toolbar.
2. Click the desired location
at the Save As backstage
area.
3. Click the Browse button.
4. Type the document name
in the File name text box.
5. Press Enter or click the
Save button.
Save button

11. © Paradigm Publishing, Inc. 11 Objectives
Save a Document - continued
Save button
Details pane
Navigation
pane
Toolbar
Address bar
document name text box
Content pane

12. © Paradigm Publishing, Inc. 12 Objectives
Name a Document
 Document names created in Word and other suite applications
can be a maximum of 255 characters in length, including drive
letter and any folder names, and may include spaces.
 File names cannot include any of the following characters:
forward slash (/) question mark (?)
backslash () quotation mark (“)
greater than sign (>) colon (:)
less than sign (<) semicolon (;)
asterisk (*) pipe symbol (|)

13. © Paradigm Publishing, Inc. 13 Objectives
Print a Document
To print a document:
1. Click the FILE tab.
2. Click the Print option.
3. Click the Print button.
Print option
Print button
Navigation buttons
Print Preview
Slider bar

14. © Paradigm Publishing, Inc. 14 Objectives
Print a Document - continued
 Click the Print button, located near the upper left side of the
backstage area, to send the document to the printer and specify
the number of copies you want printed with the Copies option.
 Below the Print button are two categories: Printer and Settings.
Use the gallery in the Printer category to specify the desired
printer.
 The Settings category contains a number of galleries, each with
options for specifying how you want your document printed.

15. © Paradigm Publishing, Inc. 15 Objectives
Print a Document - continued
To insert the Quick Print button
on the Quick Access toolbar:
1. Click the Customize Quick
Access Toolbar button.
2. Click Quick Print at the
drop-down list.
Customize Quick Access
Toolbar button

16. © Paradigm Publishing, Inc. 16 Objectives
Close a Document
To close a document:
1. Click the FILE tab.
2. Click the Close option.
Close option

17. © Paradigm Publishing, Inc. 17 Objectives
Create a New Document
To create a new document:
1. Click the FILE tab.
2. Click the New option.
3. Click the Blank document
template.
New option
Blank document template

18. © Paradigm Publishing, Inc. 18 Objectives
Open a Saved Document
To open a document:
1. Click the FILE tab.
2. Click the Open option.
3. Click the desired location at the Open backstage area.
4. Click the Browse button.
5. Double-click the document name.
Open button

19. © Paradigm Publishing, Inc. 19 Objectives
Open a Saved Document - continued
Navigation
pane
Toolbar
Address bar
To open a document,
double-click the document
name in this Content pane.

20. © Paradigm Publishing, Inc. 20 Objectives
Open a Saved Document - continued
To open a document from the Recent Documents list:
1. Click the FILE tab.
2. Click the Open option.
3. Make sure Recent Documents is selected.
4. Click the desired document.
Recent Documents

21. © Paradigm Publishing, Inc. 21 Objectives
Open a Saved Document - continued
To pin a document:
1. Click the FILE tab.
2. Click the Open option.
3. Click the desired stick pin.
stick pin

22. © Paradigm Publishing, Inc. 22 Objectives
Save a Document with Save As
To save a document with
Save As:
1. Click the FILE tab.
2. Click the Save As button.
3. Type a document name.
4. Press Enter.
document name

23. © Paradigm Publishing, Inc. 23 Objectives
Close Word
To close Word:
1. Click the Close button
in the upper right
corner of the screen.
Close button

24. Objectives© Paradigm Publishing, Inc. 24
CHECKPOINT 1
1) Clicking this tab displays the
backstage area.
a. FILE
b. HOME
c. INSERT
d. VIEW
3) What keys are pressed to use the
New Line command?
a. Shift + Enter
b. Ctrl + Enter
c. Ctrl + Home
d. Shift + Home
2) What is the maximum number of
characters for naming a file?
a. 55
b. 155
c. 255
d. 355
4) Do this to your document if you
want it to display in the Recent
Documents list.
a. Save
b. Save As
c. Open
d. Pin
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25. © Paradigm Publishing, Inc. 25 Objectives
Edit a Document
 When editing a document, you may decide to insert or delete
text.
 To edit a document, use the mouse, the keyboard, or the mouse
in combination with the keyboard to move the insertion point
to specific locations in the document.

26. © Paradigm Publishing, Inc. 26 Objectives
Scroll in a Document
 In addition to moving the insertion point to a specific location,
you can use the mouse to move the display of text on the
document screen.
 Scrolling in a document changes the text displayed but does
not move the insertion point.
 Use the mouse with the vertical scroll bar, located at the right
side of the screen, to scroll through text in a document.

27. © Paradigm Publishing, Inc. 27 Objectives
Move the Insertion Point
To use the Go To option:
1. Click the Find button arrow located in the Editing group on the
HOME tab.
2. Click Go To at the drop-down list.
3. At the Find and Replace dialog box with the Go To tab selected,
type the page number in the Enter page number text box.
4. Press the Enter key.
Find and Replace
dialog box

28. © Paradigm Publishing, Inc. 28 Objectives
Move the Insertion Point - continued
To move insertion point Press
one character left Left Arrow
one character right Right Arrow
one line up Up Arrow
one line down Down Arrow
one word left Ctrl + Left Arrow
one word right Ctrl + Right Arrow
to end of line End
to beginning of line Home

29. © Paradigm Publishing, Inc. 29 Objectives
Move the Insertion Point - continued
To move insertion point Press
to beginning of current paragraph Ctrl + Up Arrow
to beginning of next paragraph Ctrl + Down Arrow
up one screen Page Up
down one screen Page Down
to top of previous page Ctrl + Page Up
to top of next page Ctrl + Page Down
to beginning of document Ctrl + Home
to end of document Ctrl + End

30. © Paradigm Publishing, Inc. 30 Objectives
Resume Reading or Editing in a Document
 When you work in a multiple-page document and then close
the document, Word remembers the page where the insertion
point was last positioned.
 If you open a previously saved document, you can move the
insertion point to where the insertion point was last located
when the document was closed by pressing Shift + F5.
 When you reopen the document, Word displays a “Welcome
back!” message at the right side of the screen near the vertical
scroll bar. The message tells you that you can pick up where you
left off and identifies the page where your insertion point was
last located.

31. © Paradigm Publishing, Inc. 31 Objectives
Insert and Delete Text
 Editing a document may include inserting or deleting text.
 To insert text in a document, position the insertion point in the
desired location and then type the text. Existing characters
move to the right as you type the text.
 If you want to type over existing text rather than have it move
to the right as you insert new text, you will need to turn on the
Overtype mode. With the Overtype mode on, anything you type
will replace existing text.

32. © Paradigm Publishing, Inc. 32 Objectives
Insert and Delete Text - continued
To delete Press
character right of insertion point Delete key
character left of insertion point Backspace key
text from insertion point to beginning of word Ctrl + Backspace
text from insertion point to end of word Ctrl + Delete

33. © Paradigm Publishing, Inc. 33 Objectives
Select Text in a Document
Selected text
 Use the mouse or the keyboard to select a specific amount of
text.
 When text is selected, it displays with a gray background as
shown below.
 The Mini toolbar also displays and contains options for
performing common tasks.
Mini toolbar

34. © Paradigm Publishing, Inc. 34 Objectives
Select Text in a Document - continued
To select Complete these steps using the mouse
a word Double-click the word.
a line of text Click in the selection bar to the left of the line.
multiple lines of text Drag in the selection bar to the left of the lines.
a sentence
Hold down the Ctrl key and then click anywhere in
the sentence.
a paragraph
Double-click in the selection bar next to the
paragraph or triple-click anywhere in the paragraph.
multiple paragraphs Drag in the selection bar.
an entire document
Triple-click in the selection bar or click Select button
in Editing group and then Select All.

35. © Paradigm Publishing, Inc. 35 Objectives
Select Text in a Document - continued
 To select sections of text other than a word, sentence, or paragraph,
position the I-beam pointer on the first character of the text to be
selected, hold down the left mouse button, drag the I-beam pointer
to the last character of the text to be selected, and then release the
mouse button.
 You can also select all text between the current insertion point and
the I-beam pointer. To do this, position the insertion point where you
want the selection to begin, hold down the Shift key, click the I-beam
pointer at the end of the selection, and then release the Shift key.
 To select a specific amount of text using the keyboard, turn on the
Selection mode by pressing the F8 key.
 With the Selection mode activated, use the arrow keys to select the
desired text.

36. © Paradigm Publishing, Inc. 36 Objectives
Select Text in a Document - continued
To select Press
one character to right Shift + Right Arrow
one character to left Shift + Left Arrow
to end of word Ctrl + Shift + Right Arrow
to beginning of word Ctrl + Shift + Left Arrow
to end of line Shift + End
to beginning of line Shift + Home
one line up Shift + Up Arrow
one line down Shift + Down Arrow

37. © Paradigm Publishing, Inc. 37 Objectives
Select Text in a Document - continued
To select Press
to beginning of paragraph Ctrl + Shift + Up Arrow
to end of paragraph Ctrl + Shift + Down Arrow
one screen up Shift + Page Up
one screen down Shift + Page Down
to end of document Ctrl + Shift + End
to beginning of document Ctrl + Shift + Home
entire document Ctrl + A

38. © Paradigm Publishing, Inc. 38 Objectives
Use the Undo and Redo Buttons
Undo button
 If you make a mistake and delete
text that you did not intend to,
or if you change your mind after
deleting text and want to
retrieve it, you can use the Undo
or Redo buttons on the Quick
Access toolbar.
 You can undo text or commands.
 If you use the Undo button and
then decide you do not want to
reverse the original action, click
the Redo button.
Redo button

39. © Paradigm Publishing, Inc. 39 Objectives
Use the Undo and Redo Buttons - continued
To undo an action performed
earlier:
1. Click the Undo button arrow.
2. Click the desired option in the
drop-down list.
Undo button arrow

40. © Paradigm Publishing, Inc. 40 Objectives
Use the Help Feature
search text box
suggested
search links
To use Help:
1. Click the Microsoft Word
Help button.
2. Type a topic or feature.
3. Press Enter.
4. Click the desired topic.

41. © Paradigm Publishing, Inc. 41 Objectives
Use the Help Feature - continued
Home
Back
Forward
Print
Keep Help on Top
Use Large Text

42. © Paradigm Publishing, Inc. 42 Objectives
Use the Help Feature - continued
 Some button ScreenTips, dialog boxes, and backstage areas
contain a Help icon or button you can click to display a help
window with specific information about the button feature,
dialog box, or backstage area.
Help button
ScreenTip
help hyperlink

43. Objectives© Paradigm Publishing, Inc. 43
CHECKPOINT 2
1) With this mode on, anything you
type will replace existing text.
a. Insert
b. Overtype
c. Backstage
d. Overwrite
3) Press this key to delete a character
to the left of the insertion point.
a. Backspace
b. Insert
c. Delete
d. Enter
2) You can use this option to move
the insertion point to a specific
page within a document.
a. Locate
b. Search
c. Browse
d. Go To
4) Press these keys to select an
entire document.
a. Ctrl + E
b. Ctrl + S
c. Ctrl + D
d. Ctrl + A
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