This compliance training presentation emphasizes the importance of keeping patient records private and complying with regulations. It outlines penalties for violations, including termination. Proper procedures for accessing, storing, and retaining patient information are discussed. The organization has implemented consistent record keeping practices and compliance policies to minimize privacy risks and legal issues.

1. Compliance Training Presentation
Keeping Patients Records Confidental

2. Introduction
Managing patient’s records these days
is tricky business.
This annual training program will
detail who is authorized to view
what sensitive records
Penalties for non compliance

3. Agenda
• Patient’s Privacy It’s the Law.
• Government Regulations
• Compliance – Policies & Procedures
• Violations & Penalties

4. Overview
With EHR changing the
rules of the game, it is
more important than
ever that this practice Text Text
Text Text
establishes consistent
record keeping Text Text Text Text
procedures

5. Organizational Chart
CEO
Chief Compliance Officer I.T. Director Head of HR

6. Vocabulary
• O.S.H.A.
Occupational Safety & Health Administration
• HIPPA
The Health Insurance Portability &
Accountability Act
EHR
Electronic Health Records

7. Patient’s Privacy
•Patient’s records are to
be stored and kept secured
from unauthorized viewers
•Compliance officer will
ensure safety policies are
upheld.
•Employees with access to
records will ensure their
system passwords are not
shared

8. Accessing Patient’s Records
•Don’t view records for
which you have NO
authorization
•If you see any
unauthorized employee
accessing patients’
records, report it
immediately

9. Con’t
•Keep your system
passwords safe from
prying eyes.

10. Protecting your system password
•Make sure you have
eyes behind your head.
Don’t give your
password to anyone.
•Ensure no one is
watching you when you
access systems with
patient’s records

11. Accessing patient’s Record Con’t.
•Snooping.
•Don’t let the temptation
cost you your job.
•Any unauthorized
personnel accessing
patient’s records will be
immediately terminated

12. Record Management
• Consistent record keeping procedures that
minimizes the risk of privacy violations, court
sanctions & litigation
• Making record management a priority in the
organization
• How long will we keep medical records,
employee records, and other important
documents.

13. Retention Period
• Patient Records – 7 – 10 years
• Record for minors – for an additional two
after their age of majority, which in
most states is 20 years old.
• Veterans – 75 years
• Workplace injuries – 30 years as per
OSHA requirements

14. Retention Period Con’t.
• If the patient’s records are part of
ongoing legal proceedings they must be
kept, even if their retention period has
past.

15. Summary
• Keeping patients records private is not a sometimes
thing, it is an all the time thing.
• Compliance training will be held annually, to ensure
that all employees are aware of privacy laws at all
times.
• Failure to comply with privacy requirements will result
in immediate termination.
• Employees with patient record access must safeguard
their security passwords.

16. Summary Con’t.
• Failure to protect your password could
result in disciplinary actions up to and
including termination.

17. More Information
• Read employee handbook on company’s
privacy policies.
• HIPPA website – www.hippa.com.101