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Building an Effective Data Privacy Program – 6 Steps from TRUSTe

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Six practical steps to build an effective data privacy program from conducting an initial privacy risk assessment to implementing controls & ongoing maintenance.
Watch the complete webinar from leading privacy experts on 6 practical steps to build a data privacy program https://info.truste.com/lp/truste/On-Demand-Webinar-Reg-Page2.html?asset=KB5XQRQG-567

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Building an Effective Data Privacy Program – 6 Steps from TRUSTe

  1. 1. 1 vPrivacy Insight Series v Building an Effective Privacy Program – Six Practical Steps September 24, 2015
  2. 2. 2 vPrivacy Insight Series Today’s Speakers Beth Sipula, CIPP/US Senior Consultant, TRUSTe Paola Zeni Director Global Privacy, Ethics and Compliance Symantec Corporation
  3. 3. 3 vPrivacy Insight Series Six Practical Steps Framework Risk Mgmt Privacy by Design Incident Response Vendor & Third Parties Development and Management
  4. 4. 4 vPrivacy Insight Series Poll Question #1 – What level on the maturity scale is your organization? Level 1 Initial Level 2 Managed Level 3 Defined Level 4 Quantitatively Managed Level 5 Optimized Process in Place & Proactive Process Unpredictable Process Measured & Controlled Process Characterized & Understood Continuous Improvement Staged Maturity Levels
  5. 5. 5 vPrivacy Insight Series Step 1 - Create the Framework Create the Framework (based on the requirements for your organization) • Analysis of regulatory/contractual requirements • Review legislative requirements/Geos • Develop a budget and a roadmap • Privacy Committee/Privacy Champions
  6. 6. 6 vPrivacy Insight Series Poll Question #2 What team or business unit is primarily responsible for managing privacy risks in your organization? • Legal/Compliance • IT/Security • Internal Audit • Product/Development • Other
  7. 7. 7 vPrivacy Insight Series Step 2 - Risk Management Develop a Risk Management Process • Data discovery and data inventory • Comprehensive risk assessment process • Risk Management Committee to rank ongoing risks • Executive sponsor and champion
  8. 8. 8 vPrivacy Insight Series Step 3 - Privacy by Design Build in Privacy • PIAs • Create tools and processes for product/development teams • Identify risks and analysis of impacts • Leverage existing development processes where possible • Training
  9. 9. 9 vPrivacy Insight Series Incident Response Develop an Incident Response Plan • Process, plan and toolkit • RACI charts • Responsible/accountable/consulted/informed • Privilege • Crisis communications plan (internal/external) • Test plan regularly and update • Tabletop exercises • Common scenarios
  10. 10. 10 vPrivacy Insight Series Step 5 - Vendor and Third Party Management Develop a Comprehensive Approach • Understand who has access to sensitive data, purpose, access and data transfers • Documentation • Contractual requirements • Partner with Procurement
  11. 11. 11 vPrivacy Insight Series Step 6 - Program Development and Ongoing Monitoring How do you keep moving forward once you have the basics in place? • Monitor regulatory changes • Establish metrics to measure your program effectiveness • Reporting on program effectiveness • Ongoing training and communication • Building privacy champions • Employee training • Privacy sensitive culture
  12. 12. 12 vPrivacy Insight Series v Key Take-Aways
  13. 13. 13 vPrivacy Insight Series Key Take-Aways • Start with a roadmap and implement the basics • Manage risks • Partner with other areas of the organization • Utilize tools and automate whenever possible • Prioritize training and communicate privacy • Building blocks of a privacy centric culture
  14. 14. 14 vPrivacy Insight Series Moving Forward Framework Risk Mgmt Privacy by Design Incident Response Vendor & Third Parties Development and Management
  15. 15. 15 vPrivacy Insight Series v Questions?
  16. 16. 16 vPrivacy Insight Series v Beth Sipula bsipula@truste.com Paola Zeni paola.zeni@veritas.com Contacts
  17. 17. 17 vPrivacy Insight Series v Don’t miss the next webinar in the Series – “ Top 5 Things the CISO Needs to Know about Data Privacy” on October 15th See http://www.truste.com/insightseries for details of future webinars and recordings. Thank You!

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