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Improve Group: Effective Meetings Baiscs

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Simple rules about running effective business meetings

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Improve Group: Effective Meetings Baiscs

  1. 1. EFFECTIVE MEETINGS And effective communication before & after Anya Dvornikova, 21/05/2015
  2. 2. What do you HATE about our meetings?
  3. 3. Effective meetings… •  Productive •  Satisfying •  Shorter
  4. 4. Before the meeting •  Agenda •  Schedule •  COMM channels
  5. 5. AGENDA •  More than just headings •  Mark what will be discussed and decided •  Information needed and who is responsible for •  Timing (importance, not urgency) •  Order (logical sequences)
  6. 6. AGENDA STRUCTURE •  Check in •  Point •  Point •  …. •  Miscellaneous •  Check out
  7. 7. SCHEDULE •  Personal communication •  Doodle.com •  Google Calendar
  8. 8. COMM CHANNELS •  ONLY ONE!
  9. 9. During the meeting •  Roles •  Life hacks
  10. 10. ROLES •  Discussion Leader •  Time Keeper •  Note Keeper
  11. 11. Discussion leader: UNITE, MOBILIZE, FOCUS •  Getting the meeting started on time •  Defining the topic •  Assigning the roles •  Keeping on the discussion track •  Summarizing •  Encouraging general participation •  Keeping the discussion from becoming one sided •  Getting at the root of the matter •  Concluding the question •  If a member misses a session… •  Evaluating the discussion
  12. 12. ROLES •  Discussion Leader •  Time Keeper •  Note Keeper
  13. 13. LIFE HACKS •  Talking Piece •  Special Corner •  Attention Catchers
  14. 14. After the meeting •  Resume •  First action step
  15. 15. Questions?
  16. 16. LET’S TRY!

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