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1. St. Paul University Surigao
(St. Paul University System)
Cor. San Nicolas and Rizal Streets
8400 Surigao City, Philippines
Payroll Controls
Expected payroll controls Are these in existence at Sheridan?
All changes to the payroll are authorised:
 Starters
 Leavers
 Rate of pay changes
 Rate of tax changes
Yes, the association endorsed all of these
changes. It is the record/overseer boss who's in
control for thisauthorisation.
Change tracking
Copies are kept of changes to the payroll –
such as rate changes
Indeed, consistently pay rates are talked about in
the gathering with the Top managerial staff.
Furthermore, if any pay raise were affirmed it is
recorded in the minutes. The moment
demonstrates that the pay raise has been
approved by the board. A duplicate of the
moment is given to Rosie Hendricks, the
record/administrator chief. At that point, Rosie
requests that Jay Alexander correct the pace of
pay inthe finance framework.
Error-checking reports
Show items that fall outside of normal
payroll
Yes, the BookkeeperandAdministratordirector
isthe personwhoplaysoutthisactivity.
Access restricted to payroll records
Appropriate measures taken to protect
payroll data and personal details with
restricted access to online and paper based
records including payslips.
With respect to the affirmation of the money data
and individual nuances on the onlineaccess,the
association recently practiced extra measures by
using'strong' passwords,indiscriminately made,using
at any rate 12 characters:upper and lower case
letters, numbers and pictures.Moreover, likewise,at
customary spans,the system by and by anticipates
that them should changetheir subjectively delivered
passwords.However, concerningthe paper based
records,for instance,payslipstheconstraintwith its
passageisn'tensured about sinceitis put on laborers'
compartments arranged on the typical kitchen
domain in building1 in which everyone can get to. In
addition,the payslips containssingular information
that should be reliantupon insurance.

2. Separation of duties
 One person prepares payroll and
another authorises it
 Another person makes payments
Yes, Indeed, there are three (3) approved people
associated with finance measures. Rosie
Hendricks, the Records and Administrator Chief;
Jay Alexander, the Finance Executive; James
Clark,the FundChief.
Automated timekeeping systems
Computerised time clock of calculating
weekly pay and overtime
No,for the workeron week,theyshouldfinisha
timesheetdemonstrating the hoursworkedeach
day.The time sheetispre-printed,andthe
representative isthe personwhofillinthe
subtletiesbyhand – recordingwhentheysignin
and out.The workerlikewisefiguressumsfor
quite a longtime forquite a longtime andthe
week– andfillsthese onthe sheet.While forthe
variousstaff thatare paidmonthto month.
They're paida yearlycompensationwhich
doesn'tfluctuate asindicatedbyhoursworked.
Calculation verification
For any manual calculations to the payroll
For the weekafterweekpaidworker,since
they're the whofill intheirtimesheetsthe line
directoristhe personwho'sin control in
checkingthe recordsbefore sendingitforthe
finance handling.
Hours worked/overtime authorised for
weekly pay
Sheridan AV doesn't pay additional time for staff
on compensations except if there are
exceptional circumstances. James Clark, the fund
chief approves the installment, If there is an
extra time installment. It is gone into the
frameworkbyJayAlexander,the finance head.
Bank transfers to employees are authorised
by two senior members of staff James Clark, the Finance Director who's a senior
individual from the staff that approved the bank
move to representatives.
Payroll checking account – this should be a
separate account to minimise risk of fraud
The Organization don'thave fundmoneyrelated
records.ImprintAvon,the Cashbookincontrol
getsthroughthe bankmove postingforsalaried
staff.WhenImprinthasgottenthroughthe bank
move postingsforweekbyweekorsalaried
staff,moneyiselectronicallymovedtothe
laborers'ownone of a kindrecord.