2. MEANING: An integrated system used to
gather,store, and analyze information regarding an
organisation’s human resources
COMPRISING OF: Database,
Computer applications,
Hardware,
Software.
Necessary to collect, record, store, manage, deliver,
present and manipulate data for human resource
managment
HRIS/HRMS
3. HRIS/HRMS
HRIS
Human Resource
management
One common
data base
through ERP
Information
technology
A system which seeks to merge the activities
assoaciated with
ERP(Enterprise Resource
planning) it is a Business
Process Management
4. Definition
Susan M Healthfield ( HR expert) states:
HRIS is a software or online solution for the
Data entry
Data tracking (searching)
Data information
Needs of human resources :
• payroll,
• Management,
• accounting function with business
5. Goal ofHRIS
The goal of HRIS is to merge different parts of
HR including :
Payroll,
Labor productivity,
Benefit management.
INTO LESS CAPITAL INTENSIVE SYSTEM
( less capital intensive: Business process that
requires less amount of money and financial
resources)
7. PersonnelrequiredformanagingHRIS
SYSTEM MANAGER: He is responsible for
planning,monitoring and controlling the
activities related to computerisation of HR
data
SYSTEM ANALYST: He is responsible to
study and analyse the problems and design
solutions and programme specifications (
instructions)
8. PersonnelrequiredformanagingHRIS
PROGRAMMERS:They are required to
develop computer programmes based on
specifications of the system analyst
DATA ENTRY OPERATORS:They are
responsible to feed the HR data in the
computers for implementing the HRIS
9. Modulesorelementsof HRIS
The payroll module( to calculate the pay and
incentives to the emplyees)
The training module ( track the education,
qualifications, and skills of the employees as
well as outlining the training cources, books,
CDs, web based learning or materials that are
available to develop skills)
10. Modulesorelementsof HRIS
The HR management module ( covering many
HR aspects from recruitment to retirement)
The benefits administration module ( employee
participation in benefit programmes it includes
insurance,compensation,profit sharing, and
retirement benefits.)
The employee self-service module ( employee
may query their attendance record from the
system without asking the HR personnel) .
11. ImportanceofHRIS
Provides employee information
An effective HRIS provides information which a
Campany needs to track and analyze about
Employees, former employees, and applicants
(HR Management Module )in HRIS is a
component that records basic demographic and
address data, selection, training and development,
capabilities and skills management, compensation
planning records and other related activities.
12. ImportanceofHRIS
Facilitates updates and changes:
An appropriate HRIS enables employees to
do their own updates and changes, thus
freeing HR staff for more strategic
functions.also data necessary for employee
management,career growth and
development is facilitated by HRIS
( EMPLOYEE SELF-SERVICE MODULE)
13. ImportanceofHRIS
Recruitment
Online job advertisements on corporate
websites and internet job boards, online CV
databases, different forms of electronic
applications, applicant management systems
and corporate skill databases are only few
examples of the various ways by which
information systems today support recruitment
processes
14. ImportanceofHRIS
Human resource planning
HRIS can provide relevant data to forecast human
resource requirements and also to forecast human
resource supply
HRIS can also facilitate quick comparison between
HR requirements and HR supply
For instance if there is shortage of manpower,
arrangements can be made to recruit or hire
additional employees and if there is surplus of
manpower, arrangements can be made to reduce
the workforce
15. ImportanceofHRIS
Risk and security management
The risk and security management can be
done by following private and highly sensitive
individual data and multiplatform security
aspects which are perhaps the most serious
factors that need to be taken into consideration
16. ImportanceofHRIS
Meeting training needs:
In the HRIS, an employee might go into the
data of available training courses and then
request for his/her training
When that training becomes available the HRIS
notifies him/her so that he/she can register and
complete the training
Training module( learning Management system)
17. ImportanceofHRIS
Employee payroll ( compensation)
The payroll module in HRIS automates the pay
process by gathering data on employee time
and attendance, calculating various deductions
and taxes and generating periodic pay cheques
and employee tax reports
This module can encampass all employee
related transactions as well as integrate with
existing financial management system
18. ImportanceofHRIS
Administration of employee benefit
The benefits administration module provides a System for
organisations to administer and track employee participation in
benefits programmes
Compliance
HRIS supports the organisation to comply with government
regulations for instance public sector need to give
employment to certain sections of the society such as
scheduled castes, schedule tribes,OBCs, physically challenged and
so on
HRIS makes available the required data which can be presented
to the government as and when needed
19. ImportanceofHRIS
Reporting
HRIS system stores all information relating to human resources
including details regarding,selection,training,performance appraisal,
promotion,compensation etc
HRIS provides accurate and uptodate information relating to human
Resources ,These data can be used by the HR manager to prepare the
reports relating:
performance appraisal,
compensating competent and loyal employees
promotion and transfer of employees.
20. ImportanceofHRIS
Safety and health:
HRIS software maintains the records of
various categories of occupational diseases
and related issues such as
The dangers of such diseases,
How employees can contract the diseases ,
Methods of prevention and cure
The software can provide information on safety
measures so as to minimize the risk of accidents
21. ImportanceofHRIS
Human relation
HRIS helps the management to design effective HR policies
and to implement healthy practices so as to develop good
human relation throughout the organisation
For maintaining the good relation the management may sign
agreements with employees union specially relating to
employees compensation
The computer can maintain the record of negotiation between
employees union and management and the agreement signed
between the management and the union leaders the
management at all level are fully aware about the negotiations
and agreements which in turn may reduce the conflicts
