4. 1. INCEPTION OF IDEA
2. FEASIBILITY STUDY
3. SELECTING A PROJECT TEAM
4. DEFINING THE REQUIREMENT
5. VENDOR ANALYSIS
6. PACKAGE CONTRACT NEGOTIATION
7. TRAINING
8. TAILORING SYSTEM
9. COLLECTING DATA
10. TESTING THE SYSTEM
11. STARTING UP
12. RUNNING IN PARALLEL
13. MAINTENANCE
14. EVALUATION
5. 1. Inception of idea
The first step of HRIS
implementation is the
inception of the idea. The
need of the organization to
have HRIS software must
be realized and agreed by
the top management. It is
an investment and
management needs to
keep it in mind.
6. 2.Feasibility study
As this is an investment the feasibility
of HRIS must be assessed. It covers the
following areas
• Scope of the software
• Future benefits after implementation
• Potential software developers
assessment
• Cost estimate
• Value addition to business
• ROI calculation
A proper feasibility study will help the
management to make the decision
based on facts and figures.
7. 3. Selecting A Project Team
Ensuring budgeted
cost, specific timeline.
Successful
implementation largely
depends on capability
and effort of project
team.
Involvement of senior
managers is important.
8. 4. Defining The Requirements
Scope needs to be defined. Not
detailed requirement
specification, at least the
processes.
Some organization may want to
develop the payroll module while
others may want other modules to
be developed.
Depends on the affordability and
plan.
An essential step before
communicating with the
vendor/software developers.
9. 5. Vendor Analysis
Selecting the right software
developer.
The capability, track record
and goodwill of the
developers. The requirement
of the organization must be
shared with the developers.
They will come up with their
offer that includes cost and
specific timeline for project
completion.
10. 6. Package control negotiation
• After getting final
order from the
vendor, proposals
are made
• Signing of contract
• Development starts
11. 7. Training
Begins ASAP after
signing the
contract
Training to use
HRIS
Submit and
retrieval of data
12. 8. Tailoring the system
Design of software
Submitted to company
13. 9. Data Collection
• Primary Data collection
• Secondary Data Collection
• Data Validation
14. 10. Testing the System
User Application Test
Understanding the Gaps
If complies, implemented otherwise sent back to
developer
15. 11. Starting Up
Installation in Computers
Configuration of system
16. 12. Running in parallel
It is a safe stand to run the
existing process whether it
is manual or software and
the new software run in
parallel
In case of any malfunction
of the new software the
process will not get
hampered
At least one full cycle of
the process needs to be
run in parallel to avoid any
technical problems
17. 13. Maintenance
After the software has
been installed regular
maintenance and
performance monitoring is
essential
For effectiveness annual
maintenance contract can
be signed with the
software development
company
18. 14. Evaluation
After running the software for a
certain period of time the
performance evaluation shall be
done
As to know, What value the
software has added since its
inception needs to be evaluated
21. 1. Project manager
Responsible person in managing all the activities of the
system implementation
The person should have excellent knowledge of the
organization’s mission, processes and needs.
i. hire consultant
ii. hire full time position
iii. select someone who is involved in the project
temporarily move him or her into project
management role
Planning for system implementation
22. 2. Steering committee / project charter
Assistance for project manager
Employee from each involved area
Provide expertise about what are data needed,
the process maps should be interpret and what
are required for decision making
e.g: lead systems analyst, HR functional expert
Planning for system implementation
23. 3. Implementation teams
Includes both functional and technical personnel
Functional experts is the power users, bring their
extensive knowledge about HR process and
technological skills
Technical personnel – HRIS specialists, systems
database administrators and hardware experts
e.g: HR, IT, accounting and other potential functions
Planning for system implementation
24. 4. Project Scope
Information system need to be completely
operational to satisfy the needs from various
customers, employees and senior management
5. Management support
Add or remove budget and other resources
Planning for system implementation