Check out the slides from World Paper Free Day, the global event. Learn about the current state of paper free, success stories, and tips to get you started on your paper free journey. Want to hear the webinar? Click here to download the free replay: http://info.aiim.org/world-paper-free-day

1. WORLD PAPER FREE DAY 2016
UNLEASH YOUR INNER PAPERFREE HERO

2. THANK YOU TO OUR SPONSORS

3. INTRODUCING OUR HEROES
Claudia Keirn
Senior Corporate Accountant
Wildman Business Group
ABBYY Hero
Chris Beebe
Director of HR & Education
Raleigh General Hospital
eFileCabinet Hero
Rowan Jameson
Managing Partner,
Business Services
O2 Hero
Gerrard Lennox
Mgr. of Engineering Solutions
Capitec Bank South Africa
Dell EMC Hero

4. INTRODUCING OUR SPEAKERS
Bruce Orcutt
Vice President of Marketing
ABBYY
Chris Beebe
Director of HR & Education
Raleigh General Hospital
Jim Hayes
Capture Product Marketing Lead
Dell EMC
Rowan Jameson
Managing Partner,
Business Services
O2

5. WELCOME TO WORLD PAPER FREE DAY
Peggy Winton; President, AIIM
Host Ÿ Moderator Ÿ Featured Speaker

6. Information Is Your Most Important Asset.
AIIM Gives you the Skills to Manage It.

9. MARKET RESEARCH
focused on how and why
organizations are using
content technologies
EXPERT ADVICE designed
to help organizations
understand the potential
of content technologies
Access to a COMMUNITY
of passionate fellow
practitioners
SKILLS DEVELOPMENT
needed to be successful

11. Which of the Following Would Describe Your Office or Typical Offices
In Your Organization?
0% 10% 20% 30% 40% 50% 60% 70%
Contracts, orders, booking forms, etc., are signed on paper
We regularly scan documents, but mostly for archive
Piled high with paper and paper processes
Most of our important stuff is referenced and filed as paper
Our MFPs are used more for copying than scanning
Faxes and PDF invoices are printed out before processing
We run a clear-desk, mostly paper-free office
We have a digital mailroom, so mail is delivered pre-scanned
Other

13. Would You Say that the Consumption of Paper and/or Number of
Photocopies in Your Organization is:
Increasing rapidly, 5%
Increasing somewhat,
14%
Stable, 35%
Decreasing somewhat,
35%
Decreasing rapidly, 8%
Don’t know, 3%

15. How Would you Describe Progress Towards Eliminating Paper From Your
Business Processes?
They mostly work
OK with paper, so
we leave them that
way, 9%
We have evaluated
removing paper
from some of our
processes, 23%
We have one or
two of the most
obvious processes
paper-free, 12%
We have a number
of paper-free
processes and will
do more, 40%
We actively look at
every process to
drive out paper,
14%
We are close to the
limit for suitable
paper-free
candidates, 3%

17. What Were the Main Difficulties You Encountered in These Paper-Free
Process Projects?
0% 10% 20% 30% 40% 50% 60% 70% 80%
Re-orienting staff/change management
Educating/persuading staff to comply with classification and compliance
Defining the processes clearly
Convincing legal/compliance/finance that paper-free is OK
Integration with other systems
Dealing with exceptions/workflow flexibility
Speed of uptake and acceptance
Convincing management – making the business case
We had very few problems

19. What Have Been the Biggest Benefits From Your Paper-Free Processes?
0% 10% 20% 30% 40% 50%
Faster customer response (internal/external)
Reduced staff resource/higher productivity
Visibility/access for other non-process staff
Fewer errors
Better monitoring and visibility of status and workloads
Improved remote/mobile accessibility
Improved corporate sustainability and environmental friendliness
Cleaner audit trail and regulatory compliance
More efficient management and updating of electronic forms
Better management of exceptions/escalation
Other

22. LET’S HEAR FROM OUR HEROES!

23. • Articulate the cost of not moving fast enough
• Put it in context for your personal preferences for
how you do business
• Focus on the benefits of more data, more
information, and better access
3 TIPS TO GOING PAPERLESS
Bruce Orcutt on behalf of Claudia Keirn, Wildman Business Group
1
2
3

24. 1) Eliminate paper as it enters the organization - all formats & locations
2) Automate manual processes - Advanced Recognition
3) Eliminate paper use cases - Mobile / Real-time Capture
3 TIPS TO GOING PAPERLESS
Jim Hayes on behalf of Gerrard Lennox, Capitec Bank South Africa

25. 3 TIPS TO GOING PAPERLESS
Chris Beebe, Raleigh General Hospital

26. • 91% people were either as or more
productive as a result of being
paperless
• Average of 3 hours per week saved
per person.
• Reduction of 8000 paper envelopes
per annum
• 50% people increased their use of
Collaboration tools
Take
people on
the
journey
Education
Sharing
best
practice
3 TIPS TO GOING PAPERLESS
Rowan Jameson, O2

27. THANK YOU TO OUR SPONSORS

28. THANK YOU