1. C
RESOURCE MANAGEMENT AND
INTERIOR DESIGN
UNIT 3D – TOOLS IN TIME MANAGEMENT
-By Krishita Mukherjee
P20CND1014
1st M.Sc.; 2nd Semester
Periyar University
2. DEFINITION OF TIME MANAGEMENT
• Time management is the process of planning and exercising conscious control of time spent on
specific activities, especially to increase effectiveness, efficiency, and productivity. It involves a
juggling act of various demands upon a person relating to work, social life, family, hobbies, personal
interests, and commitments with the finiteness of time.
• Time Management includes:
i. Effective Planning
ii.Setting goals and objectives
iii.Setting deadlines
iv.Delegation of responsibilities
v.Prioritizing activities as per their importance
vi.Spending the right time on the right activity
3. IMPORTANCE OF TIME MANAGEMENT
• There are immense benefits of time management. By understanding the importance of time
management in life, we can achieve more in life. Everybody has the same 24 hours in a day.
It’s important to learn how to maximize your time so you can be productive at work and life in
general.
• Time management allows us to
i. Do more in less time
ii. Take better decisions
iii. Procure achievement
iv. Enjoy a superior quality of life.
5. TOOLS OF TIME MANAGEMENT
• There are various tools involved in the management of work time. It is very
important to consider them while managing time. They provide the basis
for time management. These are as follows:
i. Peak Loads
ii. Work Curves
iii. Rest periods, and
iv. Work Simplification
6. PEAK LOADS
• This is one of the important tools to be considered while managing work time.
• For most people activities pile up on each other at certain times of the day or the week or the
month or the season. These packed periods are called peak -loads.
• For example, for a homemaker peak loads can be daily, weekly or seasonal such as the time of
breakfast and getting the family off for the day is a daily peak load, the thorough cleaning of
the house a periodic peak load and the Diwali or a festival preparation, a seasonal peak load.
• The peak load may be lessened by delegating some work to other family members or by
adopting some work simplification methods.
• Awareness of the peak load and the methods of handling them is an important tool for
managing time. This is even more important for a homemaker who is gainfully employed
outside the home.
7. WORK CURVES
• The second tool for managing work time is identifying the work curve and taking cues from it.
• A typical work curve has the following features:
i. Starts sluggishly
ii. Sharp rise as worker gets into stride
iii. Falling off in the middle of the spell with a fresh spurt as work nears its end
iv. Find falling at the last hour
8. REST PERIODS
• This is the third tool for time management.
• A rest period need not mean complete cessation from work, although that is desirable after a
heavy manual labour. The greatest results can be expected if the worker lies down and relaxes
completely, because reclining requires less expenditure of energy than any other body
position.
• As compared to most workers, the homemaker can provide good conditions for rest more
easily.
• A change in the type of work may also serve as rest periods for each other.
• Rest period ensure boosted motivation, time to recover after a burnout, greater zest in doing
one’s work and hence, better work output
9. WORK SIMPLIFICATION
• It is also one of the tools of time management which is related to energy management, as it
includes improving methods of work which requires lowering both time and energy
expenditures, because the time and energy are required to do any task and they largely
depend on the hand and body motions used.
• In simple terms, work simplification is the conscious seeking of the simplest, easiest, and
quickest method of doing work. Or in other words we can say that work simplification means
improvement in performance of task.
• It is a very important tool of time management which not only is helpful in an industry but a
very useful tool for a homemaker who wants to have a liberal supply of time as well as the
need to conserve her energy.
