Integrating energy action planning and energy management systems Centralized Training Session Introduction to management systems and ISO 50001

1. 50000 and 1 SEAPs
Integrating energy action planning
and energy management systems
Centralized Training Session
Introduction to management
systems and ISO 50001
Padova - Wednesday, 2 April - Thursday, 3 April, 2014
Co-funded by the Intelligent Energy Europe
Programme of the European Union

2. Presented by:
Camillo Franco, SOGESCA
Srl
• ISO 50001 consultant
• Consultant of several municipalities
• EnMS Accredia auditor

3. 1
Energy and environmental
Management Systems
Management Systems standards

4. 4
PDCA cycle: Plan, Do, Check, Act
All Management Systems are based on the PDCA cycle

5. 5
EN ISO 14001:04
www.european-accreditation.org
www.iso.org
www.accredia.it
It is based on the environmental aspects identification and
evalutation
Requires the organisation to manage legal requirements
Requires continuous improvement of the MS performances
and pollution prevention
Activities espected to affect environmentl impacts are to be
planned, controlled and monitored

6. ACCREDIA: Dipartimento Certificazione e Ispezione
Dati da “survey” ISO 2009
ISO 14001 - Top 10 Europa
+16%
+17%
+33%
+67%
+17%
+42% +26% +9%
+40% +19%
0
2.000
4.000
6.000
8.000
10.000
12.000
14.000
16.000
18.000
Spain Italy United
Kingdom
Romania Germany Czech
Republic
France Sweden Turkey Switzerland
2009
2008
2007

7. 7
Number of ISO 14001 certificates fpr each EA sector
(2010)
SGA - PRIMI 5SETTORI e EA36
482
1.412
587
488
938
994
1.018
1.442
935
686
1.0431.023
1.374
818
1.0531.067
1.318
1.149
0
200
400
600
800
1.000
1.200
1.400
1.600
39 31 17 29A 25 36
set-10 set-09 set-08

8. 8
EMAS - Regulation
CE/1221/2009
http://ec.europa.eu/environment/emas/index_en.htm
It makes reference to ISO 14001 for EMS requirements
Required a full legal compliance
An Environmental Statement is to be issued and
The organisation must have a proactive approach with
interested parties
The improvement of environmental performances is required

9. Examples of
monitoring of
energy
consumption in
an EMAS
Environmental
Statement of a
school

10. 10
UNI EN ISO 50001:2011
It’s based on the energy review and on the energy baseline
Identification of improvement opportunities is a focus point
Few procedures are required
It stresses the importance of measurement and of the energy
performances indicators (EnPI)

11. 11

12. 12
Certification
It is a process through witch a third party (Certification Body
- CB) undertakes the responsibility to declare that a
management system, a product, etc. is compliant with
established requirements
A public standard (e.g.: ISO 50.001) is required
The indipendence of the CB from the certified organisation is
mandatory
Impartiality of the CB is also a mandatory requirement
Auditors of the CB shall be competent
Publicly available procedures are to be established

13. 13
Accreditation
It is a process through witch the national Accreditation Body
(established according to the Regulation 765/2008) verifies
the capability of a CB to perform a specific activity.
Capability includes competences, tools, resources, etc.
You can accreditate certification, inspection, calibration,
training, etc.
Accredia is the Italian Accreditation Body

14. 14
We cannot expect that the organisation is achieving the best
performance. ISO 14001 / 50001 do not establish specific
levels of environmental / energy performance
We are not sure that the organisation complies with legal
requirements at any time
Accidents may still occur
Results that we cannot expect from of accreditated
certifications ISO 14001 and ISO 50001
Source: International Accreditation Forum (IAF)

15. 15
Expected results of accreditated certifications
ISO 14001 and ISO 50001
Source: International Accreditation Forum (IAF)
The CB states that the organisation – within the defined scope
of the MS – manages its own activities related to the
environment / to the energy uses and demonstrates its
committment to:
- Pollution prevention / energy performances improvement
- Compliance wiith legal requirements
- Improve performances
The certification grants that the organisation’s MS is suited to
the nature of its activities, products and services and is
compliant with ISO standard requirements

16. 16
Expected results of accreditated certifications
ISO 14001 and ISO 50001
The MS certification will provide:
- Demonstration of the compliance to third parties
- Useful discussion with external experts
- Proudness of job done between personnel
- Group identity within the organisation
- Deadlines to be complied with

17. 17
The duration of a ISO 50001
certificate is normally 3 years
The expiring date is printed on the
certificate itself
Duration of the certificate

18. 18
Initial year: certification audit
1st year: surveillance audit (1/3 duration)
2nd year: surveillance audit (1/3 duration)
3rd year: ricertification audit (2/3 duration)
Each CB has its own regulation / contract to
be accepted
Three years of certification

19. 19
Stage 1: to focus problems and preparedness
Stage 2: to check the effectiveness of the MS
Decision for the certification
Initial certification process
Preaudit
(optional)
Stage1 Stage2 Decision
Certification process

20. 20
The European Energy Award® (eea) is a quality
management and certification system for
municipalities committed to sustainable municipal
energy, climate and transport policies. From space
planning to energy supply, from mobility to
communication and cooperation – the eea comprises
all proven energy and climate protection measures
municipalities can take.

21. Eea Joining countries

22. Conditions for certification
Once the eea auditor and the national eea committee have
confirmed the municipality’s exemplary energy and climate
protection policy and implementation, based on the results
of the external audit, the municipality is certified either
under the European Energy Award® (implementation of 50%
of the scope of action) or the European Energy Award® Gold
(implementation of 75% of the scope of action).

23. 2
Introduction to
ISO 50.001:2011

24. ISO 50.001: highlights for municipalities
 This presentation is not intended to present
all ISO 50.001 requirements
 It focusses those requirements having
specific importance for the standard
implementation in a Municipality and / or
relevant for the implementation together
with a SEAP

25. ISO 50.001
 The purpose is to enable organizations to establish the
systems and processes necessary to improve energy
performance, including energy efficiency, use and
consumption.
 Implementation is intended to lead to reductions in
greenhouse gas emissions, energy cost and other related
environmental impacts, through systematic management
of energy.
 Is applicable to all types and sizes of organizations,
irrespective of geographical, cultural or social conditions.
 Successful implementation depends on commitment from
all levels and functions of the organization, and especially
from top management.

26. ISO 50.001
 Specifies EnMS requirements, upon which an
organization can develop an energy policy, and establish
objectives, targets, and action plans
 Applies to the activities under the control of the
organization
 Application can be tailored to fit the specific
requirements of the organization, including the
complexity of the system, degree of documentation,
and resources.

27. EnMS
model

28. ISO 50.001
 Worldwide application of this International Standard
contributes to more efficient use of available energy
sources, to enhanced competitiveness and to reducing
greenhouse gas emissions and other related
environmental impacts. This International Standard is
applicable irrespective of the types of energy used.

29. ISO 50.001
 This International Standard can be used for
certification, registration and self-declaration of an
organization's EnMS.
 It does not establish absolute requirements for energy
performance beyond the commitments in the energy
policy of the organization and its obligation to comply
with applicable legal requirements and other
requirements. Thus, two organizations carrying out
similar operations, but having different energy
performance, can both conform to its requirements.

30. Main definitions
 3.1 boundaries
 physical or site limits and/or organizational limits as
defined by the organization
 EXAMPLE A process; a group of processes; a plant; an
entire organization; multiple sites under the control of
an organization.

31. Main definitions
 3.7 energy consumption
 quantity of energy applied
 3.8 energy efficiency
 ratio or other quantitative relationship between an
output of performance, service, goods or energy, and an
input of energy
 EXAMPLE Conversion efficiency; energy required/energy
used; output/input; theoretical energy used to
operate/energy used to operate.
 NOTE Both input and output need to be clearly specified
in quantity and quality, and be measurable.
Heated m2/
kWh

32. Main definitions
 3.10 energy management team
 person(s) responsible for effective implementation of
the energy management system activities and for
delivering energy performance improvements.
 NOTE The size and nature of the organization, and
available resources, will determine the size of the
team. The team may be one person, such as the
management representative.

33. Main definitions
 3.13 energy performance indicator EnPI
 quantitative value or measure of energy performance,
as defined by the organization
 NOTE EnPIs could be expressed as a simple metric, ratio
or a more complex model.
 3.18 energy use
 manner or kind of application of energy
 EXAMPLE Ventilation; lighting; heating; cooling;
transportation; processes; production lines.

34. ISO 50.001: highlights for municipalities
 4.2.1 Top management
 Top management shall demonstrate its commitment to
support the EnMS and to continually improve its
effectiveness by:
 a) defining, establishing, implementing and maintaining
an energy policy;
 b) appointing a management representative and
approving the formation of an energy management
team;
 (…)
Competences of the
energy team:
- Technical
- Administrative
- Contracts

35. ISO 50.001: highlights for municipalities
 4.4.3 Energy review
 The organization shall develop, record, and maintain an
energy review. The organization shall:
 a) analyse energy use and consumption;
 b) based on the energy use and consumption, identify
the areas of significant energy use, i.e. identify the
facilities, equipment, systems, processes and personnel
working for, or on behalf of, the organization that
significantly affect energy use and consumption;
identify other relevant variables affecting significant
energy uses;
 c) identify, prioritize and record opportunities for
improving energy performance.
Other variables affecting energy uses:
- External temperature
- Number of lamps of the public
lighting network

36. example of a register of opportunities

37. ISO 50.001: highlights for municipalities
 4.4.4 Energy baseline
 The organization shall establish an energy baseline(s)
using the information in the initial energy review,
considering a data period suitable to the organization's
energy use and consumption. Changes in energy
performance shall be measured against the energy
baseline(s).
 The “baseline” is a basic concept also for SEAPs
develoment

38. ISO 50.001: highlights for municipalities
 4.4.5 Energy performance indicators
 The organization shall identify EnPIs appropriate for
monitoring and measuring energy performance. The
methodology for determining and updating the EnPIs
shall be recorded and regularly reviewed.
 EnPIs shall be reviewed and compared to the energy
baseline as appropriate.
Consumed kWh
kWh/ m2
CO2eq emission/citizen

39. ISO 50.001: highlights for municipalities
4.4.6 Energy objectives, energy targets and energy management
action plans
The organization shall establish, implement and maintain
documented energy objectives and targets
The objectives and targets shall be consistent with the energy policy.
Targets shall be consistent with the objectives.
When establishing and reviewing objectives and targets, an
organization shall take into account legal requirements (…) ,
significant energy uses and opportunities to improve energy
performance (…)
The organization shall establish, implement and maintain action plans
for achieving its objectives and targets.

40. ISO 50.001: highlights for municipalities
The action plans shall include:
- designation of responsibility;
- the means and time frame by which individual
targets are to be achieved;
- a statement of the method by which an
improvement in energy performance shall be
verified;
- a statement of the method of verifying the results.
ISO 50.001 strongly stresses
results verification

41. ISO 50.001: highlights for municipalities
 4.5.2 Competence, training and awareness
 The organization shall ensure that any person(s) working for or on its
behalf, related to significant energy uses, are competent on the
basis of appropriate education, training, skills or experience.
 The organization shall identify training needs (…)
 The organization shall ensure that any person(s) working for or on its
behalf are aware of the importance of conformity with the energy
policy, (…) their roles, responsibilities and authorities (…), the
benefits of improved energy performance, the impact with respect
to energy use and consumption of their activities (…), and the
potential consequences of departure from specified procedures.

42. ISO 50.001: highlights for municipalities
 4.5.3 Communication
 The organization shall communicate internally with
regard to its energy performance and EnMS, as
appropriate to the size of the organization.
 The organization shall establish and implement a
process by which any person working for, or on behalf
of, the organization can make comments or suggest
improvements to the EnMS.
 The organization shall decide whether to communicate
externally about its energy policy, EnMS and energy
performance,

43. ISO 50.001: highlights for municipalities
 4.5.5 Operational control
 The organization shall identify and plan those operations and
maintenance activities which are related to its significant energy
uses:
 a) establishing and setting criteria for the effective operation and
maintenance;
 b) operating and maintaining facilities, processes, systems and
equipment, in accordance with operational criteria;
 c) appropriate communication of the operational controls to
personnel

44. ISO 50.001: highlights for municipalities
 4.5.6 Design
 The organization shall consider energy performance
improvement opportunities (…) in the design of new,
modified and renovated facilities, equipment, systems
and processes that can have a significant impact on its
energy performance.
 The results of the energy performance evaluation shall
be incorporated where appropriate into the
specification, design and procurement activities of the
relevant project(s).

45. ISO 50.001: highlights for municipalities
 4.5.7 Procurement of energy services, products, equipment and
energy
 When procuring energy services, products and equipment that have,
or can have, an impact on significant energy use, the organization
shall inform suppliers that procurement is partly evaluated on the
basis of energy performance.
 The organization shall establish and implement the criteria for
assessing energy use, consumption and efficiency over the planned
or expected operating lifetime when procuring energy using
products, equipment and services which are expected to have a
significant impact on the organization's energy performance.
 The organization shall define and document energy purchasing
specifications, as applicable, for effective energy use.
General heating services
Public lighting
Public transports
Others

46. ISO 50.001: highlights for municipalities
 4.6.1 Monitoring, measurement and analysis
 The organization shall ensure that the key characteristics of its
operations that determine energy performance are monitored,
measured and analysed at planned intervals. Key characteristics
shall include at a minimum:
 a) significant energy uses and other outputs of the energy review;
 b) the relevant variables related to significant energy use;
 c) EnPIs;
 d) the effectiveness of the action plans (…);
 e) evaluation of actual versus expected energy consumption.
 An energy measurement plan, appropriate to the size and
complexity of the organization and its monitoring and measurement
equipment, shall be defined and implemented.
 The organization shall define and periodically review its
measurement needs.

47. TY for your attention!