SEMSinar Webinar on Operating Procedures and Safe Work Practices
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This document summarizes a webinar on operating procedures and safe work practices as required by Elements 5 and 6 of SEMS regulations. It discusses how all areas of operations must have procedures in place and that the component often missed is ensuring procedures are followed. It also reviews best practices for contractor safety evaluations and using document management software to maintain policies and procedures. The top 5 benefits of such software are listed as automated policy lifecycles, consistent writing styles, document control, improved communication and accessibility, and integrated training functionality.
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SEMSinar Webinar on Operating Procedures and Safe Work Practices
- 1. 10 SEMSinar™ Series, Part 6, Element 5 & 6 – Operating Procedures & Safe Work Practices 10 SEMSinar™ Series, Part 6, Element 5 & 6 - Operating Procedures & Safe Work Practices What areas of the operations are required to have these procedures in place The component that most companies miss out on Successful contractor safety evaluations Document management software to help manage policy and procedures Top 5 Reasons to Use a Policy and Procedure Software
- 2. 10 SEMSinar™ Series, Part 6, Element 5 & 6 – Operating Procedures & Safe Work Practices Introduction Brady Austin – Webinar Presenter SEMS and Regulatory Compliance Expert Ken Smith- Panelist SEMS Professional Ed Sattar - Panelist CEO, 360Factors.com George Bunker- Panelist Drilling EHS Professional Ron White - Panelist VP Operaions, I3P, LLC – SEMS Audit Service Provider (ASP)
- 3. 10 SEMSinar™ Series, Part 6, Element 5 & 6 – Operating Procedures & Safe Work Practices 10 SEMSinar™ Series, Part 6, Element 5 & 6 - Operating Procedures & Safe Work Practices What areas of the operations are required to have these procedures in place The component that most companies miss out on Successful contractor safety evaluations Document management software to help manage policy and procedures Top 5 Reasons to Use a Policy and Procedure Software
- 4. 10 SEMSinar™ Series, Part 6, Element 5 & 6 – Operating Procedures & Safe Work Practices What areas of the operations are required to have these procedures in place You must develop and implement written operating procedures Procedures must include the job title and reporting relationship of the person or persons responsible for each of the facility’s operating areas Initiating a competency assessment program that contains procedures for educating your personnel in the procedures related to each position You must have a periodic training plan
- 5. 10 SEMSinar™ Series, Part 6, Element 5 & 6 – Operating Procedures & Safe Work Practices 10 SEMSinar™ Series, Part 6, Element 5 & 6 - Operating Procedures & Safe Work Practices What areas of the operations are required to have these procedures in place The component that most companies miss out on Successful contractor safety evaluations Document management software to help manage policy and procedures Top 5 Reasons to Use a Policy and Procedure Software
- 6. 10 SEMSinar™ Series, Part 6, Element 5 & 6 – Operating Procedures & Safe Work Practices Is compliance risk? The component that most companies miss out on
- 7. 10 SEMSinar™ Series, Part 6, Element 5 & 6 – Operating Procedures & Safe Work Practices 10 SEMSinar™ Series, Part 6, Element 5 & 6 - Operating Procedures & Safe Work Practices What areas of the operations are required to have these procedures in place The component that most companies miss out on Successful contractor safety evaluations Document management software to help manage policy and procedures Top 5 Reasons to Use a Policy and Procedure Software
- 8. 10 SEMSinar™ Series, Part 6, Element 5 & 6 – Operating Procedures & Safe Work Practices Is compliance risk? The component that most companies miss out on
- 9. 10 SEMSinar™ Series, Part 6, Element 5 & 6 – Operating Procedures & Safe Work Practices 10 SEMSinar™ Series, Part 6, Element 5 & 6 - Operating Procedures & Safe Work Practices What areas of the operations are required to have these procedures in place The component that most companies miss out on Successful contractor safety evaluations Document management software to help manage policy and procedures Top 5 Reasons to Use a Policy and Procedure Software
- 10. 10 SEMSinar™ Series, Part 6, Element 5 & 6 – Operating Procedures & Safe Work Practices 10 SEMSinar™ Series, Part 6, Element 5 & 6 - Operating Procedures & Safe Work Practices What areas of the operations are required to have these procedures in place The component that most companies miss out on Successful contractor safety evaluations Document management software to help manage policy and procedures Top 5 Reasons to Use a Policy and Procedure Software
- 11. 10 SEMSinar™ Series, Part 6, Element 5 & 6 – Operating Procedures & Safe Work Practices Top 5 reasons To use a Policy and Procedure Software 1.Automated Policy Life Cycle 2. Consistent Style of Writing Polices 3. Document Control and BSEE Audit 4. Communication and Accessibility 5. Training
- 12. 10 SEMSinar™ Series, Part 6, Element 5 & 6 – Operating Procedures & Safe Work Practices Training Management Software
- 13. 10 SEMSinar™ Series, Part 6, Element 5 & 6 – Operating Procedures & Safe Work Practices Audit Tied to Action and MOC
- 14. 10 SEMSinar™ Series, Part 6, Element 5 & 6 – Operating Procedures & Safe Work Practices Utilizing the right people for the assessment is key Trained and qualified personnel carry out all aspects of the MOC program. This would include personnel in human resources to handle communications, training assessments and job description updating if needed. Subject matter experts, backed up by their training and job descriptions, to handle the technical aspects would need to be engaged. Safety and health professionals as well as environmental engineers, all backed by their training and job descriptions, would also be included. Emergency response plans may need to be reviewed as part of the process. A management review needs to be concluded prior to the work ever beginning.
- 15. 10 SEMSinar™ Series, Part 6, Element 5 & 6 – Operating Procedures & Safe Work Practices Thank You for Attending 10 SEMSinar™ Series, Part 6,
- 16. 10 SEMSinar™ Series, Part 6, Element 5 & 6 – Operating Procedures & Safe Work Practices Thank You for Attending 10 SEMSinar™ Series, Part 6, Contact Information Steve Patterson VP of Sales steve.patterson@360factors.com Corporate Headquarters 360Factors, Inc 13801 Burnet Road Suite 100 Austin Texas, 78727 Phone: 866-385-2341
- 17. 10 SEMSinar™ Series, Part 6, Element 5 & 6 – Operating Procedures & Safe Work Practices To Be Continued... • August SEMSinar™ Part 7 Elements 8 & 9- Mechanical Integrity & Pre-Startup Review Date & Time: August 25th at 1 PM
Editor's Notes
- Ed Sattar- I am the CEO of 360factors, which is Regulatory Compliance Software and Advisory Services company. I’ve spent the past 15 years in the Regulatory Compliance policy making and workflow automation space, which essentially involved in building regulatory intelligence models and developing Software to scale and stream line compliance for corporations, agencies, consulting firms and regulators…. And glad to contribute
- Automated control is much easier than controlling documents manually. Why run around the office, send emails, and chase down your documents when you can let procedure management software do it all for you automatically. Automation also improves the review-and-approval process, and eliminates defects and audit findings. Further, you will save time and increase efficiency…another thing automation helps you with is worklfow and Management of change where a safe operating procedure can be send in for approval and editing to managers and co workers and get their sign off before a procedure is released and implementedConsistent Style- According to 30 CFR 250.1913 , there are minimum sets of requirements with respect to procedures with each operation and its lists key elements that should be part of the procedure such job title, safety and environmental consequences etc… Here is another common problem that also occurs- Standard operating procedure for verifying SEMS Safe Operating Procedures and Practice verification are on many occasions being signed off by unqualified personanle in charge who do not have the technical expertise to properly evaluate the procedures – how do you address that…..a sophisticated policy and Procedure management system will allow you to policy template and standardized frameworks that people use to ensure consistency in style and languageIf you have to comply with BESEE or OSHA, a sophisticated system will enable you to be audit readyOne of the SEMS requirement is to demonstrate that the policy and procedures were communicated and accessible to all employees involved in the operations through software system and changes to the procedures were documented and communicated to responsible personnel. This is exactly what a SaaS based policy and procedure system will allow you to do.Training- In a manual policy and procedure environment, how are we verifying that all personnel onboard the facilities understand the operating procedures and safe work practices other than their signature on a piece of paper. A sophisticated system would allow you to convert a policy , procedure or a document into a training module and create knowledge assessment checks to ensure people read and understand the procedure
- Competency Management and Training should also be addressed as a part of your management of change. There are several tools and Learning Management Systems out there that can help you with the compplexity of employee, contractors and sub contractor training records and completionsIn the PREDICT360, training and Learning Management is part of the management change process as a result of competency gap analysis or hazard analysis.
- Here is an example of how you can automate a SEMs audit at an annual basis, or you can do an audit once a month on each element or field people can do PINC tracking AuditBased on your results of your audit, can you take your preventive and corrective action in the form of training, either create an issue or task or an alert