The document outlines nine steps for organizations to integrate a safety management system: 1) get senior management commitment as systems take 1-3 years; 2) evaluate needs and consider OSHA policies; 3) audit current safety practices; 4) create a governance team; 5) develop a comprehensive safety plan; 6) define communication channels; 7) implement the system through training and inspections; 8) regularly evaluate and improve the system; 9) involve employees throughout for their commitment. The goal is to create a safe and healthy work environment.

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Integrating Safety Management
Systems into Your Organization

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Create a Safe and Healthy Work Environment for Your
Employees
1. Get Your Senior Management on Board
 Safety Management Systems require 1 to 3 years to fully
integrate and produce results
 You will need your senior staff to be fully committed to the
project

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Create a Safe and Healthy Work Environment for Your
Employees
2. Evaluate and Understand What is Required
 Identify your organization's needs.
 Consider OSHA's policies and legislation.

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Create a Safe and Healthy Work Environment for Your
Employees
3. Audit Current Safety Practices and Procedures
 Analyse and assess the system you already have in place.
 Identify where improvements are required.

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Create a Safe and Healthy Work Environment for Your
Employees
4. Create a Governance Structure
Form a team to:
 implement, promote, and enforce new health and
safety policies
 respond to and manage complaints and concerns
 ensure employee well-being
 be accountable for health and safety issues within the
organization

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Create a Safe and Healthy Work Environment for Your
Employees
5. Develop a Comprehensive Health and Safety Plan
 Evaluate your employees' health and safety needs
 Establish response protocols for accidents and
emergencies
 Create and schedule health and safety training sessions for
employees
 Integrate OSHA policies and legislation into the plan

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Create a Safe and Healthy Work Environment for Your
Employees
6. Define Proper Communication Channels
 Establish a chain of communication between management
and employees
 Develop methods of effectively communicating safety
concerns to employees
 Create clear and proper structures for reporting and
documentation

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Create a Safe and Healthy Work Environment for Your
Employees
7. Implement the Safety Management System
 Roll out your plan efficiently by assigning a representative
to each of its elements
 Respond to each incident as it arises
 Conduct regular training sessions on health and safety
protocols for old and new employees
 Undertake regular inspections
 Conduct drill sessions to ensure preparedness in cases of
emergency
 Respond promptly to all management and employee
concerns

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Create a Safe and Healthy Work Environment for Your
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8. Evaluate and Improve the System
The best laid plans can go awry, so:
 Evaluate and analyse the plan you've implemented regularly
and constantly
 Discover missed opportunities to integrate into the next plan
 Identify elements where there is room for improvement
 Consider areas where your management and/or employees
need better structures, processes, and equipment
 Revise your safety management system according to your
findings
 Implement the revised plan, and repeat

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Create a Safe and Healthy Work Environment for Your
Employees
9. The Secret to Successful Integration
 Your employees will cherish working for an organization
which cares for their welfare
 Make them a major part of your Safety Management
System
 Keep them involved in every step of the process
 Ask them for ideas, changes, and preferences - and
incorporate them into your plan

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https://www.osha.gov/