Ryerson-York Joint Teaching and Learning Agreement - Molly Morris, Emile Sarasua, Julie Parna - SASSY 2014


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Presented at the 2014 Student Affairs and Services Symposium at York.
In July 2011, Ryerson University and York University signed the Inter-University Joint Teaching and Learning Initiative Memorandum of Understanding (“Ryerson-York Initiative”), a historic landmark agreement, establishing a foundation for interinstitutional collaboration in teaching and learning. The Ryerson-York Initiative builds upon both universities’ shared commitment to teaching excellence, positive student experience, institutional collaboration and access to post-secondary education. In particular the agreement aims to promote student mobility and enhance student experience by:
- Facilitating improved access by students of each institution to existing courses/programs offered at the other institution;
- Allowing students at each institution to customize their learning experience through increased choice and accessibility.

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  • Ryerson-York Joint Teaching and Learning Agreement - Molly Morris, Emile Sarasua, Julie Parna - SASSY 2014

    1. 1. Ryerson-York Exchange Julie Parna, Director, Strategic Academic Initiatives, Office of the Vice-Provost Academic Emilie De Oca Sarasua, Assistant Registrar, Degree Audit and Special Programs Molly Morris, Assistant Registrar, Registrarial Information Services Student Affairs and Services Symposium York University, July 21, 2014
    2. 2. Ryerson and York  Two of three large universities in the Greater Toronto Area  History of strong collaboration  Graduate program in communication and culture  Concurrent Bachelor of Education and Early Childhood Education  Significant numbers of students on Letter of Permission  Memorandum of Understanding signed 2011  Continued collaboration in research and education  Co-registration discussions 2012, implemented 2013 2
    3. 3. Ryerson-York Exchange – Why?  Improved access to existing courses offered at the partner university  Customized learning experience through increased choice and accessibility  Enriched learning experience with new viewpoints and teaching methods  More ways to achieve mobility and accessibility  An innovative model for interuniversity co-operation 3
    4. 4. Ryerson steps for approval  A “Buy-in” Model - Consultation with Deans and, via them, program areas  Eligible courses determined via normal process for credit transfer eligibility:  Credit transfer unit works with program departments to establish equivalency and obtain consent  Validated through our internal credit transfer polices  York courses will appear on transcript  York grades converted and included in the calculation of the Ryerson grade point average 4
    5. 5. York approval process  Legislation to Senate  Overarching co-registration policy  Specific York-Ryerson policy  Extensive collaboration with departments to determine courses that were eligible (not as straightforward as one might think!)  New to York:  Ryerson courses will appear on transcript  Ryerson grades converted and included in the calculation of the York grade point average 5
    6. 6. Co-Registration Framework  24 credits maximum through the Ryerson-York exchange  Collaboration to establish significant dates for the exchange program  Conversion of grades from two grade schemes  Fees paid to the home institution  No extra application fees  Petitions for late withdrawal etc. – to be handled by home institution  Breaches of academic honesty – to be handled by receiving institution 6
    7. 7. Student Eligibility  Open to students who have completed one year of study  Clear academic standing  Domestic  Must meet all course prerequisites at time of application  Can enrol in one course per term at host university 7
    8. 8. Official Communications Launch Communications plan  Developed in collaboration between Ryerson and York’s communications teams using web and social media  Soft launch Fall 2013 (pilot) Target Audiences (York and Ryerson)  Current students  Prospective students and parents  Ryerson and York faculty members 8
    9. 9. Co-Branded Website  York developed co-branded website  Ryerson developed content for Ryerson-specific pages 9 www.ryersonyorkexchange.ca
    10. 10. User-Friendly Unique information streams for Ryerson and York students 10
    11. 11. Selection and Approval of Course List 11 • Winter 2014 – offered only 1:1 equivalent courses • Not all courses are available each term • Links to course descriptions and timetables
    12. 12. Application Form 12 • Behind PPY • Automatically checks eligibility and populates SISID and email info or returns an “ineligible” message
    13. 13. Web Analytics 13 SM = Social Media
    14. 14. Social Media Messaging 14
    15. 15. Coming Soon 15  More integrated website with better scalability  Pan-university RYX communications plan including: • Working with faculties • Working with academic advisors • Coordinated social media promotion • Promotion on York courses website and through current student portal
    16. 16. Application Timeline 16
    17. 17. Student Response  Three enrolment exercises so far: Fall 2013; Winter 2014; Summer 2014  Accounting courses are the most popular  Not all applicants were eligible (vetting process is manual)  Growth in applications over each term  Students who enrolled did not all complete the term 17
    18. 18. Student Response Destination Applications Received Maintained Enrolment Fall 2013 York to Ryerson 25 9 Ryerson to York 25 10 Winter 2014 York to Ryerson 17 14 Ryerson to York 30 19 Summer 2014 York to Ryerson 30 22 as of April 23, 2014 Ryerson to York 122 88 as of April 23, 2014 18
    19. 19. Student Processing (York  Ryerson) Approval: 1. Student application received 2. Student eligibility and course space confirmed 3. Student receives confirmation email from host university with link to next steps (including instruction on enrolling in the course) 19
    20. 20. Information Transfer  Required agreement on program deadlines for application, enrolment and data exchange  Privacy statements and information sharing agreements  File exchange process is via secure shared drive  Enrolment process and add/drops 20
    21. 21. On Course Completion: 1. Ryerson courses will appear on transcript 2. Ryerson grades converted and included in the calculation of the York grade point average New Processes 21
    22. 22. Conundrums  Transfer credit – are these decisions student specific or course specific?  Dramatically different enrolment cycles/timelines for York and Ryerson  Ensuring two records are accurate now and in the future  How to treat courses taken by students enrolling via traditional LOP  Fiscal implications – reciprocity is the goal but….. 22
    23. 23. Challenges  Manual process for exchanging lists of students; periodic review of enrolments to ensure records at either institution are correct  Maintaining lists of course equivalencies  Students changing enrolments (without permission) or dropping placeholder courses  Space in courses that are eligible for the program do not always have space; finding space can be onerous at York  Developing systems solutions to minimize manual work (York – home grown SIS; Ryerson – PeopleSoft)  SCALABILITY? 23
    24. 24. Future state  Current MOU expires July 2014  Based on success of the program, the MOU will be renewed  Increase participation rate  Current offerings are only those that have “equivalents” – can the scope be broadened?  Address scalability issues by minimizing manual work 24