Report writing.....

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Report writing.....

  1. 2. <ul><li>Term ‘Report’ is derived from the Latin ‘Reportare’ which means to carry back(re=back+portare=to carry). </li></ul><ul><li>A formal communication written for a specific purpose including description of procedures followed for collection and analysis of data their significance, the conclusions drawn from them and recommendations if required. </li></ul>
  2. 3. <ul><li>Routine Reports </li></ul><ul><li>Research Reports </li></ul><ul><li>Information and Analytical Reports </li></ul><ul><li>Committee Reports </li></ul>
  3. 4. <ul><li>FRONT MATTER </li></ul><ul><li>Cover </li></ul><ul><li>Title page </li></ul><ul><li>Copyright notice </li></ul><ul><li>Forwarding letter </li></ul><ul><li>Acknowledgement </li></ul><ul><li>Table of contents </li></ul><ul><li>List of illustrations </li></ul><ul><li>Abstract and Summary </li></ul>
  4. 5. <ul><li>INTRODUCTION </li></ul><ul><li>DISCUSSION or DESCRIPTION </li></ul><ul><li>RECOMMENDATION </li></ul>
  5. 6. <ul><li>APPENDICES </li></ul><ul><li>LIST OF REFERENCES </li></ul><ul><li>BIBLIOGRAPHY </li></ul><ul><li>GLOSSARY </li></ul><ul><li>INDEX </li></ul>
  6. 7. <ul><li>An orderly and objective communication of factual information that serves a business purpose. </li></ul><ul><li>Information and Analytical reports are the two types of Business Reports . </li></ul>
  7. 8. <ul><li>Each kind of report should bring out the facts clearly. </li></ul><ul><li>It should also highlight the alternative viewpoints. </li></ul><ul><li>Pros and cons of the issue should be duly dealt. </li></ul><ul><li>The report writer should keep out any bias or exaggeration while stating the facts. </li></ul><ul><li>Appropriate annexure: covers additional information which include charts, graphs, relevant statistics, questionnaires etc. </li></ul>
  8. 9. <ul><li>We should go carefully through the notes and try to visualise the entire report before writing. </li></ul><ul><li>Follow the outline closely. </li></ul><ul><li>Start writing immediately. </li></ul>
  9. 10. <ul><li>Determining the factors of the problem. </li></ul><ul><li>Overall topics </li></ul><ul><li>Hypothesis </li></ul><ul><li>Comparisons </li></ul>
  10. 11. <ul><li>Construct the outline. </li></ul><ul><li>Outline forms the basis for the table of contents. </li></ul><ul><li>The outline is designed to meet the objective of the report. </li></ul>
  11. 12. <ul><li>Maintain a judicial attitude. </li></ul><ul><li>Consult with others. </li></ul><ul><li>At last interpretations of the findings. </li></ul>
  12. 13. <ul><ul><li>Leak and loss of information . </li></ul></ul><ul><ul><li>Wrong interpretations and hence inferences. </li></ul></ul>
  13. 14. <ul><li>In any sort of profession it is almost certain. </li></ul><ul><li>75% of the time is spent by an engineer, business executive, Govt. officer in writing reports or processing them. </li></ul><ul><li>Large no. of important decisions in business industry or Govt. are taken on the basis of info. Presented or recommendation made in reports. </li></ul><ul><li>Rightly said that for running an industry or a business efficiently the skill of report writing is as necessary as good equipment and quality raw materials. </li></ul>
  14. 15. examples <ul><li>A report on Indian Fashion Industry. </li></ul><ul><li>A report on state of design education in India. </li></ul><ul><li>A report on garment export from India. </li></ul><ul><li>A report on handloom industry in the country. </li></ul><ul><li>A report on organic farming in India. </li></ul><ul><li>A report on Hyper Markets in India. </li></ul><ul><li>A report cash and carry outlets in India. </li></ul>

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