Term ‘Report’ is derived from the Latin ‘Reportare’ which means to carry back(re=back+portare=to carry).
A formal communication written for a specific purpose including description of procedures followed for collection and analysis of data their significance, the conclusions drawn from them and recommendations if required.
Information and Analytical Reports
Table of contents
List of illustrations
Abstract and Summary
DISCUSSION or DESCRIPTION
LIST OF REFERENCES
An orderly and objective communication of factual information that serves a business purpose.
Information and Analytical reports are the two types of Business Reports .
Each kind of report should bring out the facts clearly.
It should also highlight the alternative viewpoints.
Pros and cons of the issue should be duly dealt.
The report writer should keep out any bias or exaggeration while stating the facts.
Appropriate annexure: covers additional information which include charts, graphs, relevant statistics, questionnaires etc.
We should go carefully through the notes and try to visualise the entire report before writing.
Follow the outline closely.
Start writing immediately.
Determining the factors of the problem.
Construct the outline.
Outline forms the basis for the table of contents.
The outline is designed to meet the objective of the report.
Maintain a judicial attitude.
Consult with others.
At last interpretations of the findings.
Leak and loss of information .
Wrong interpretations and hence inferences.
In any sort of profession it is almost certain.
75% of the time is spent by an engineer, business executive, Govt. officer in writing reports or processing them.
Large no. of important decisions in business industry or Govt. are taken on the basis of info. Presented or recommendation made in reports.
Rightly said that for running an industry or a business efficiently the skill of report writing is as necessary as good equipment and quality raw materials.