STOMP Project Methodology

1. An Introduction to
Streamlined Task Orientated Management of Projects
Providing Project Visibility &
Understanding to the Wider Audience...
By Patrick.M.Cannon
Nov ’09 – Version 1.5

2. Presentation Objective
• This presentation has been created to
explain the common stages of a project
regardless of which underlying
methodology is being used.
• It will show how a business will benefit by
using STOMP to give all resources
effected by the project a general
understanding of the processes that the
project follow.
Providing Project Visibility & Understanding to the Wider Audience...

3. Streamlined Task Orientated Management of Projects

4. What is a Project?
• A project is a piece of work that is not part of an
organisation’s core business, with a definite start
and end. e.g. Building or relocating an office for
an Insurance Company.
• A methodology is a group of processes, set out in
a defined order to deliver a project. e.g.
PRINCE2, Six-Sigma.
• Project Tools are usually PC or networked
applications that help project resources deliver
projects and report more efficiently. e.g. MS
Project, Primavera.
Providing Project Visibility & Understanding to the Wider Audience...

5. What are Project Phases?
• All projects will have various phases of work,
breaking up the project into phases allows better
tracking of progress & makes the project more
manageable.
• No matter what type of project it is, the same
phases will exist in all projects, the difference
will be what each of these phases include.
• When a Project Plan is created at the start of a
project each of these phases will be covered.
Providing Project Visibility & Understanding to the Wider Audience...

6. Streamlined Task Orientated Management of Projects
Design
Build
Test
Deliver
All projects will have these phases, however the content &
duration of the phase will differ dependant on the type of project.
Providing Project Visibility & Understanding to the Wider Audience...
Post-Project Process
(Post Project Review, Ongoing Support,, etc…)
Pre-Project Process
(Request for Tender, Statement of Work, Order, etc…)
Planning (Continuously monitored and amended throughout the project lifecycle)

7. Streamlined Task Orientated Management of Projects

8. What is STOMP?
• STOMP is high level project methodology designed to
sit on top of an organisations detailed methodology, that
enables all resources in the organisation to understand
the process without the need for them fully
understanding a detailed project management structure
such as PRINCE2, Six Sigma etc…
• The objective of STOMP is to enable project teams to
provide information on the overall progress of a project
to any level of an organisation using terminology that is
easy to understand and for management to make
decisions without fully understanding the underlying
processes being utilised.
Providing Project Visibility & Understanding to the Wider Audience...

9. Streamlined Task Orientated Management of Projects

10. Streamlined Task Orientated Management of Projects
Project
Completion
Timeline
This slide shows the principle of the STOMP process.
The key element of all detailed methodologies are very
similar, they all include pre-project activities, project
initiation, a timeline, project completion and many will
include a post-project element.
Underlying Project Methodology (PRINCE, Six Sigma, Etc…)
Providing Project Visibility & Understanding to the Wider Audience...
Post-Project Process
(Post Project Review, Ongoing Support,, etc…)
Pre-Project Process
(Request for Tender, Statement of Work, Order, etc…)
Project
Initiation

11. Streamlined Task Orientated Management of Projects
Project
Completion
Timeline
STOMP is designed to sit on top of complex project
methodologies like PRINCE2, Six-Sigma or Bespoke
Solutions. We will not look at the detail of this aspect,
however, it is important to remember that constraints
may be placed on the project by the underlying process
being used.
Underlying Project Methodology (PRINCE, Six Sigma, Etc…)
Providing Project Visibility & Understanding to the Wider Audience...
Post-Project Process
(Post Project Review, Ongoing Support,, etc…)
Pre-Project Process
(Request for Tender, Statement of Work, Order, etc…)
Project
Initiation

12. Streamlined Task Orientated Management of Projects
Project
Completion
Timeline
Pre-Project Activities are in many occasions taken as a
separate activity, with the project starting from the next
step. However some methodologies will include the
Request for Tender, Statement of Work or Bidding
Process in the overall methodology.
Underlying Project Methodology (PRINCE, Six Sigma, Etc…)
Providing Project Visibility & Understanding to the Wider Audience...
Post-Project Process
(Post Project Review, Ongoing Support,, etc…)
Pre-Project Process
(Request for Tender, Statement of Work, Order, etc…)
Project
Initiation

13. Streamlined Task Orientated Management of Projects
Project
Completion
Timeline
The Project Initiation or Project Start is one of the most
critical aspects of all projects. Here the project scope,
timescale, budget, sponsors, deliverables, reporting
method, change control process & project management
methodology will be defined and agreed by all parties
involved in the project.
Underlying Project Methodology (PRINCE, Six Sigma, Etc…)
Providing Project Visibility & Understanding to the Wider Audience...
Post-Project Process
(Post Project Review, Ongoing Support,, etc…)
Pre-Project Process
(Request for Tender, Statement of Work, Order, etc…)
Project
Initiation

14. Streamlined Task Orientated Management of Projects
Project
Completion
Timeline
The Timeline or Project Duration will vary in all projects.
Sometimes it will be set in stone due to business
constraints or regulatory changes that must be adhered
to by a fixed date. Other times the timescale will be
flexible and effected by outside influences like financial
circumstances, resource availability or other projects.
Underlying Project Methodology (PRINCE, Six Sigma, Etc…)
Providing Project Visibility & Understanding to the Wider Audience...
Post-Project Process
(Post Project Review, Ongoing Support,, etc…)
Pre-Project Process
(Request for Tender, Statement of Work, Order, etc…)
Project
Initiation

15. Streamlined Task Orientated Management of Projects
Project
Completion
Timeline
Project Completion or Close is often a very difficult
aspect of the project, the success of this stage is totally
reliant on the quality of the Project Initiation stage. At
this point the project will be formally closed and all
responsibility passed on to the business.
Underlying Project Methodology (PRINCE, Six Sigma, Etc…)
Providing Project Visibility & Understanding to the Wider Audience...
Post-Project Process
(Post Project Review, Ongoing Support,, etc…)
Pre-Project Process
(Request for Tender, Statement of Work, Order, etc…)
Project
Initiation

16. Streamlined Task Orientated Management of Projects
Project
Completion
Timeline
The Post-Project Process is often an aspect of a project that is
missed out. However, it is a very important part of the project
that should be completed. One important aspect is the Post
Project Review, this will include a ‘Lessons Learnt’ report
which will help the organisation deliver better projects in the
future and the final knowledge transfer from the project team to
the business team.
Underlying Project Methodology (PRINCE, Six Sigma, Etc…)
Providing Project Visibility & Understanding to the Wider Audience...
Post-Project Process
(Post Project Review, Ongoing Support,, etc…)
Pre-Project Process
(Request for Tender, Statement of Work, Order, etc…)
Project
Initiation

17. Streamlined Task Orientated Management of Projects

18. What is a Project Plan?
• All projects must have a plan.
• Tasks from the project definition are placed into a
plan at the start of the project, this is checked and
modified throughout the lifecycle of the project.
• Dependant on the complexity of the project these
can be simple high level plans, but can be complex
multi-tier plans, these are usually broken up into
phases.
• Plans are usually documented in the form of a
Gantt Chart, this shows the tasks in an easy to
follow way (usually produced using a project tool.)
Providing Project Visibility & Understanding to the Wider Audience...

19. Elements of a Project Plan?
• All projects will have the following elements:•
•
•
•
Project Start
Tasks
Milestones (Key Points)
Project End
Example of a Plan (Gantt Chart)
Project
start/initiation
Task
Milestone
Project
end/completion
Providing Project Visibility & Understanding to the Wider Audience...

20. What is Change Control?
• All projects are likely to have changes to the
deliverables during their lifecycle, these could be
financial, regulatory or business related changes.
• Not all changes mean additional work,
sometimes an element of a project may be
removed from the main list of deliverables to be
included in a future project.
• All changes should be documented and agreed
by all parties involved.
• Changes can be requested for work not yet
started or work that has already been performed.
Providing Project Visibility & Understanding to the Wider Audience...

21. The Change Control Process
• At the start of a project the Change Control
Process must be defined, this will include:•
•
•
•
Change Request Process & Form
Change Control Database Definition
Change Control Meeting Cycle
Change Control Panel Members
• Without a clearly defined and agreed
Change Control Process closure of a
project is almost impossible to achieve!
Providing Project Visibility & Understanding to the Wider Audience...

22. Streamlined Task Orientated Management of Projects
Planning & Change Control Process
Project
Completion
At the Project Initiation stage the Project Scope &
Change Control Process are agreed and signed off by
the Project Sponsors.
Underlying Project Methodology (PRINCE, Six Sigma, Etc…)
Providing Project Visibility & Understanding to the Wider Audience...
Post-Project Process
(Post Project Review, Ongoing Support,, etc…)
Pre-Project Process
(Request for Tender, Statement of Work, Order, etc…)
Project
Initiation

23. Streamlined Task Orientated Management of Projects
Planning & Change Control Process
Project
Completion
Project tasks &
milestones planned /
scheduled
At the start of the project the tasks are put into the order
that the need to be performed and put into the project
plan. (This is called a Gantt Chart)
Underlying Project Methodology (PRINCE, Six Sigma, Etc…)
Providing Project Visibility & Understanding to the Wider Audience...
Post-Project Process
(Post Project Review, Ongoing Support,, etc…)
Pre-Project Process
(Request for Tender, Statement of Work, Order, etc…)
Project
Initiation

24. Streamlined Task Orientated Management of Projects
Planning & Change Control Process
Project
Completion
Project tasks &
milestones planned /
scheduled
At the start of the project the tasks are put into the order
that the need to be performed and put into the project
plan. (This is called a Gantt Chart)
Underlying Project Methodology (PRINCE, Six Sigma, Etc…)
Providing Project Visibility & Understanding to the Wider Audience...
Post-Project Process
(Post Project Review, Ongoing Support,, etc…)
Pre-Project Process
(Request for Tender, Statement of Work, Order, etc…)
Project
Initiation

25. Streamlined Task Orientated Management of Projects
Planning & Change Control Process
Completed
tasks
Incomplete
task
Project
Completion
Scheduled
tasks/milestones
Tasks are tracked against the plan and the progress is
reported to the project sponsors as per meeting
schedule agreed at the project initiation.
Underlying Project Methodology (PRINCE, Six Sigma, Etc…)
Providing Project Visibility & Understanding to the Wider Audience...
Post-Project Process
(Post Project Review, Ongoing Support,, etc…)
Pre-Project Process
(Request for Tender, Statement of Work, Order, etc…)
Project
Initiation

26. Streamlined Task Orientated Management of Projects
Planning & Change Control Process
Completed
tasks
Incomplete
task
Project
Completion
Scheduled
tasks/milestones
Tasks are tracked against the plan and the progress is
reported to the project sponsors as per meeting
schedule agreed at the project initiation.
Underlying Project Methodology (PRINCE, Six Sigma, Etc…)
Providing Project Visibility & Understanding to the Wider Audience...
Post-Project Process
(Post Project Review, Ongoing Support,, etc…)
Pre-Project Process
(Request for Tender, Statement of Work, Order, etc…)
Project
Initiation

27. Streamlined Task Orientated Management of Projects
Planning & Change Control Process
Completed
tasks
Incomplete
task
Project
Completion
Scheduled
tasks/milestones
Tasks are tracked against the plan and the progress is
reported to the project sponsors as per meeting
schedule agreed at the project initiation.
Underlying Project Methodology (PRINCE, Six Sigma, Etc…)
Providing Project Visibility & Understanding to the Wider Audience...
Post-Project Process
(Post Project Review, Ongoing Support,, etc…)
Pre-Project Process
(Request for Tender, Statement of Work, Order, etc…)
Project
Initiation

28. Streamlined Task Orientated Management of Projects
Planning & Change Control Process
Project
Completion
Changes are usually related to an existing task but can
be a completely new task. In this example we will look
at the 5th task in our project.
Underlying Project Methodology (PRINCE, Six Sigma, Etc…)
Providing Project Visibility & Understanding to the Wider Audience...
Post-Project Process
(Post Project Review, Ongoing Support,, etc…)
Pre-Project Process
(Request for Tender, Statement of Work, Order, etc…)
Project
Initiation

29. Streamlined Task Orientated Management of Projects
Planning & Change Control Process
Project
Completion
Change
Request
Form
The Change Request Form is received by the Project
Manager or PMO (Project Management Office)
Underlying Project Methodology (PRINCE, Six Sigma, Etc…)
Providing Project Visibility & Understanding to the Wider Audience...
Post-Project Process
(Post Project Review, Ongoing Support,, etc…)
Pre-Project Process
(Request for Tender, Statement of Work, Order, etc…)
Project
Initiation

30. Streamlined Task Orientated Management of Projects
Planning & Change Control Process
Project
Completion
Change
Request
Form
The Change Request Form is received by the Project
Manager or PMO (Project Management Office)
Underlying Project Methodology (PRINCE, Six Sigma, Etc…)
Providing Project Visibility & Understanding to the Wider Audience...
Post-Project Process
(Post Project Review, Ongoing Support,, etc…)
Pre-Project Process
(Request for Tender, Statement of Work, Order, etc…)
Project
Initiation

31. Streamlined Task Orientated Management of Projects
Planning & Change Control Process
Change
Request
Form
Change
Request
Database
The Change Request details are entered into the
Change Request database.
Providing Project Visibility & Understanding to the Wider Audience...

32. Streamlined Task Orientated Management of Projects
Planning & Change Control Process
Change
Request
Form
Change
Request
Database
SME
The Change Request details are then passed onto the
SME (Subject .Matter Expert) so they can review the
change request and make recommendations.
Providing Project Visibility & Understanding to the Wider Audience...

33. Streamlined Task Orientated Management of Projects
Planning & Change Control Process
Change
Request
Form
Change
Request
Database
SME
Change Control
Panel
The Change Request details and recommendations are
reviewed by the Change Control Panel.
Providing Project Visibility & Understanding to the Wider Audience...

34. Streamlined Task Orientated Management of Projects
Planning & Change Control Process
Change
Request
Form
Change
Request
Database
SME
Change Control
Panel
If the Change Control Panel reject the Change Request
it is closed & the Change Request Database is updated
to reflect this.
Providing Project Visibility & Understanding to the Wider Audience...

35. Streamlined Task Orientated Management of Projects
Planning & Change Control Process
Change
Request
Form
Change
Request
Database
SME
Change Control
Panel
If the Change Control Panel reject the Change Request
it is closed & the Change Request Database is updated
to reflect this.
Providing Project Visibility & Understanding to the Wider Audience...

36. Streamlined Task Orientated Management of Projects
Planning & Change Control Process
Change
Request
Form
Change
Request
Database
SME
If the Change Control Panel accept the Change
Request it is passed on to the Project Planner & the
Change Request Database is updated to reflect this.
Change Control
Panel
Planner
Providing Project Visibility & Understanding to the Wider Audience...

37. Streamlined Task Orientated Management of Projects
Planning & Change Control Process
Change
Request
Form
Change
Request
Database
SME
If the Change Control Panel accept the Change
Request it is passed on to the Project Planner & the
Change Request Database is updated to reflect this.
Change Control
Panel
Planner
Providing Project Visibility & Understanding to the Wider Audience...

38. Streamlined Task Orientated Management of Projects
Planning & Change Control Process
If the Change Control Panel accept the Change
Request it is passed on to the Project Planner & the
Change Request Database is updated to reflect this.
Planner
Providing Project Visibility & Understanding to the Wider Audience...

39. Streamlined Task Orientated Management of Projects
Planning & Change Control Process
If the Change Control Panel accept the Change
Request it is passed on to the Project Planner & the
Change Request Database is updated to reflect this.
Planner
Providing Project Visibility & Understanding to the Wider Audience...

40. Streamlined Task Orientated Management of Projects
Planning & Change Control Process
The Project Planner looks at the existing
Project Plan & looks at the impact of the
Change Request.
Project
Completion
Planner
Underlying Project Methodology (PRINCE, Six Sigma, Etc…)
Providing Project Visibility & Understanding to the Wider Audience...
Post-Project Process
(Post Project Review, Ongoing Support,, etc…)
Pre-Project Process
(Request for Tender, Statement of Work, Order, etc…)
Project
Initiation

41. Streamlined Task Orientated Management of Projects
Planning & Change Control Process
The Project Planner looks at the existing
Project Plan & looks at the impact of the
Change Request.
Project
Completion
Planner
Underlying Project Methodology (PRINCE, Six Sigma, Etc…)
Providing Project Visibility & Understanding to the Wider Audience...
Post-Project Process
(Post Project Review, Ongoing Support,, etc…)
Pre-Project Process
(Request for Tender, Statement of Work, Order, etc…)
Project
Initiation

42. Streamlined Task Orientated Management of Projects
Planning & Change Control Process
The new tasks are plotted on the Gantt
Chart.
Project
Completion
Planner
Underlying Project Methodology (PRINCE, Six Sigma, Etc…)
Providing Project Visibility & Understanding to the Wider Audience...
Post-Project Process
(Post Project Review, Ongoing Support,, etc…)
Pre-Project Process
(Request for Tender, Statement of Work, Order, etc…)
Project
Initiation

43. Streamlined Task Orientated Management of Projects
Planning & Change Control Process
The Project Plan is updated & released to
the business & all project resources.
Project
Completion
Planner
Underlying Project Methodology (PRINCE, Six Sigma, Etc…)
Providing Project Visibility & Understanding to the Wider Audience...
Post-Project Process
(Post Project Review, Ongoing Support,, etc…)
Pre-Project Process
(Request for Tender, Statement of Work, Order, etc…)
Project
Initiation

44. Changes & Planning?
• On larger projects many changes are likely
to take place.
• The role of the Project Planner is to keep
the Project Plan up to date & ensure that
all relevant parties are informed of
changes.
Providing Project Visibility & Understanding to the Wider Audience...

45. Streamlined Task Orientated Management of Projects

46. Understanding STOMP?
• More slides to follow soon, including
Reporting, Milestones, Finance &
Performance……

47. Streamlined Task Orientated Management of Projects

48. Streamlined Task Orientated Management of Projects
• Thank you for watching this presentation.
• For more information contact Patrick Cannon
• Email: patrick@pcannon.net

49. Streamlined Task Orientated Management of Projects