1. Shifting priorities and crisis management. Management guru Peter Drucker says that "crisis management is actually the form of management preferred by most managers" The irony is that actions taken prior to the crisis could have prevented the fire in the first place.
Have you ever had one of those days when you thought your true calling was in Telemarketing. The telephone-our greatest communication tool can be our biggest enemy to effectiveness if you don't know how to control its hold over you.
This probably the biggest/ most important time waster. It affects all we do both professionally and personally. Those who accomplish the most in a day know exactly what they want to accomplish. Unfortunately too many of us think that goals and objectives are yearly things and not daily considerations. This results in too much time spent on the minor things and not on the things which are important to our work/lives
Many people today feel that they have to accomplish everything yesterday and don't give themselves enough time to do things properly. This leads only to half finished projects and no feeling of achievement
The five deadliest words that rob your time are "Have you got a minute". Everyone's the culprit-colleagues., the boss, your peers. Knowing how to deal with interruptions is one of the best skills you can learn .
Good delegation is considered a key skill in both managers and leaders. The best managers have an ability to delegate work to staff and ensure it is done correctly. This is probably the best way of building a team’s moral and reducing your workload at the same time. The general rule is -this; if one of your staff can do it 80% as well as you can, then delegate it.
The general rule is; if people can dump their work or problems on to your shoulders they will do it . Some of the most stressed people around lack the skill to 'just say no' for fear of upsetting people.
Studies have shown that the average manager spends about 17 hours a week in meetings and about 6 hours in the planning time and untold hours in the follow up. I recently spoke to an executive who has had in the last 3 months 250 meetings. It is widely acknowledged that about as much of a third of the time spent in meetings is wasted due to poor meeting management and lack of planning. If you remember your goal is to increase your self management, these are the best ways to achieve this.
If your boss asks you to work on a Saturday and you have a family gathering the same day, realize that it's okay to say no. Keep your short- and long-term priorities in mind. But don’t use this excuse all the time.
Do you find yourself rushing to complete your assignment at the last moment? Are you always starting your work when you're supposed to be going to bed? The root of this common problem may be time management. This easy exercise will help you identify the tasks or habits that take time away from your and help you develop more healthy work habits.
If you have a Yahoo! account or another email system, you can use the free calendar feature to organize your work. You will be able to enter each assignment as you receive it, make notes, and receive reminders as each due date approaches. It's easy to use and it's fun!
Procrastination is like a little white lie we tell ourselves. We think we’ll feel better if we do something fun, like watch a TV show, instead of working or reading. But when we give in to the urge we always feel worse in the long run, not better.
If you're like many other workers, you sometimes have trouble getting started on a project, because the end result seems so far away and impossible to reach. Sometimes when you start out with an idea and a blank sheet of paper and look into the future, all you see is lots and lots of unfinished research, reading, planning, and work. Next time try starting at the end and looking backward!
Prioritize: Don't get sidelined by interruptions. If you're working on the last-minute details of a report for a meeting that starts in 30 minutes, don't accept a drop-in visitor's request to "ask you something really quick."
Control Self-Interruption: Many times, you interrupt yourself. You're sitting at your desk when all of a sudden, your brain starts talking to you. "Oh, I need to tell Chris this," it says, and you pick up the phone or dash off an email to "blurt" out whatever you were thinking about before you forget. Instead, get yourself a three-ring binder, some loose-leaf paper and A-Z tabs. Create a sheet of paper for each person with whom you communicate frequently. When your brain reminds you of something, simply turn to that person's communication log. Jot down the thought or idea, and then go back to what you were doing. When that person's log has several thoughts saved up, call the person and set up a meeting or phone conference.
LQSG/KS PSP/TIME MANAGEMENT 30-6-2010
HOW TO MASTER TIME MANAGEMENT? Brian Tracy-Time Power
Always work from a list You can bring order out of chaos faster with a list than with any other time management tool. Begin by writing down every single task you intend to complete over the course of the day.
Organize your daily list by priority. Each day, organize your list of tasks in order of priority. Rank each task according to its potential consequences, starting with what you must do and working down to what would be nice, but certainly not essential, to get done. Use the time management model: allocate tasks according to :
TIME MANAGEMENT MATRIX-video LQSG/KS PSP/TIME MANAGEMENT 30-6-2010 URGENT AND IMPORTANT PUTTING OUT FIRES IMPORTANT BUT NOT URGENT PAYING BILLS URGENT BUT NOT IMPORTANT MAKING CERTAIN PHONE CALLS NOT URGENT NOT IMPORTANT WATCHING TELEVISION READING A MAGAZINE
2.Procrastinators work as many hours in the day as other people (and often work longer hours) but they invest their time in the wrong tasks. Sometimes this is simply because they don't understand the difference between urgent tasks and important tasks, and jump straight into getting on with urgent tasks that aren't actually important
3. Another common cause of procrastination is feeling overwhelmed by the task. You may not know where to begin. Or you may doubt that you have the skills or resources you think you need. So you seek comfort in doing tasks you know you're capable of completing. Unfortunately, the big task isn't going to go away - truly important tasks rarely do.
Make up your own rewards. For example, promise yourself a piece of chocolate at lunchtime if you've completed a certain task.
Ask someone else to check up on you. Peer pressure works! This is the principle behind slimming and other self-help groups, and it is widely recognized as a highly effective approach.
Identify the unpleasant consequences of NOT doing the task.
Work out the cost of your time to your employer. As your employers are paying you to do the things that they think are important, you're not delivering value for money if you're not doing those things. Shame yourself into getting going!
If you're putting off starting a project because you find it overwhelming, you need to take a different approach. Here are some tips:
Break the project into a set of smaller, more manageable tasks. You may find it helpful to create an action plan .
Start with some quick, small tasks if you can, even if these aren't the logical first actions. You'll feel that you're achieving things, and so perhaps the whole project won't be so overwhelming after all.