This document provides tips for freelancers and remote workers to optimize their time and get more done in a 24 hour day. It recommends breaking down tasks, distinguishing between important vs. urgent tasks, and planning your day and week. Specific tips include using a timer to focus on single tasks for 20 minutes, turning off notifications, and taking short breaks when tired. The document also stresses the importance of tracking how you spend your time to identify areas of improvement.

1. Time Optimization
How to get more out of your 24h day

2. To Make It Short !
Time is money & money is money
1. Work less
2. Break Down your day
3. Organize what you have to do
4. Important ≠ Urgent

3. 1- My Experience
You’re not alone !

4. Geek Entrepreneur
2 years working alone in my room on
salsamundo.com ending up with
almost 40 people working on their free
time on all the project
Main Believe: First to start, last to stop
Main mistake: Wasting the time of
everyone

5. Current situation
Involved in dozens of projects.
Working with many people in different
countries
Current believe: Time is money
Current methods: Finish only what has
to be done

6. 2- Freelancer Situation
Time to track how you spend 24h

7. Freelancers’ life
Who: People working from home or non
office places
What: Involved in many projects
Issues:
1. Clicking syndrome
2. Freedom effect
3. Busy Day

8. The Clicking Syndrome
How many times did it happen ?
- Multi tasking
- Reviewing all notifications
- Checking your last emails
- Answering your phone
- No idea of what you just did

9. What do you see ?
- Skype
- Gmail
- Facebook
- Linkedin
- Emails

10. Freedom Effect
Are you really doing what you want ?
- Sending an important email
- Finishing a project
- Limiting the number of meetings
- Solving issues
- Organizing your day
- Tracking your time

11. What do you do?
- Send an email
- Answer the skype call
- Review Facebook notification
- Finish my linkedin message
- Retweet

12. The busy day
How many times did it happen ?
- No time for leisure activity
- No time for dinner with friends
- Forgot friends’ events
- Finish working at 3am
- No idea of what you’ve been doing the
full day

13. What do you have to do?
- Send an email
- Answer the skype call
- Review Facebook notification
- Finish my linkedin message
- Retweet

14. 3- The 3 W
What, When, Why

15. What do you have to do
Write down all of it and sort it out by
- Category
- Project

16. When do you have to do it
Add your deadlines
Ex: Project A – Deadline dd/mm
-Task 1
-Task 2

17. Why do you have to do it
Ask yourself how important is it
Ex: Project A – Important
-Task 1 – No important
-Task 2 - Important

18. Sort it Out
Organize your tasks by Importance
and Urgency
Ex: Project A
1. Task 1 – Im + Ur
2. Task 2 - Im
3. Task 3 – Ur
4. Task 4

19. Keep In Mind

20. 4- Organize yourself
This is mine, get yours

21. To know before you start
1. 20% of your day produce 80% of your outputs
2. Multitasking = Useless (most of the time)
3. Time management is one the first reason for success
4. Know your strengths and weakness
5. Know what time you are productive
6. Make choices
7. Plan your road to success
8. Invest today, harvest tomorrow
9. Estimate your hourly rate
10. Leisure is important
11. Track and analysis

22. Start planning
Last week objectives:
1. What was I supposed to do
2. Why I did not finish everything
Next Week objectives:
1. What I have to do
2. Which mistake should I not redo

23. Write Down
This week
* Perso
Project A (A2)
Task 1,2,3
• Pro
Project B (B1)
Task 1,2, 3
Project C (A1)
Task 1,2, 3
Today
* Perso
Project A (A2)
Task 1 (A3)
• Pro
Project C (A1)
Task 1 (A1)
Task 2 (B1)
Project B (B1)
Task 3 (B2)
Code I use
An = I have to do
Bn = When A is
done
Cn = It’s not for me
but has to be done

24. Day Planning
8am : Wake up + Sport
9-10am: Answer Email + Task A focus
11am: Answer new emails + Task B
12-1: Break
2-4pm: Long Term Projects
5-6: Finish main objectives
7: Leisure

25. How I work
1. 20 min rounds
2. Timer using an apps blocking
notifications
3. Browser is used in full mode
4. All notifications are turned off
5. When tired, 20 min naps

26. Books I like

27. Tools I Use
1. Ok timer: Apps blocking my mobile notification
2. F11 on web browser: Switch your PC in full screen, so you don’t see
notification
3. Boomerang: Gmail plugin to send an email whenever you want
4. Google Drive: Online document to work with different people
5. Notepad: A real one to write down what I have to
6. Chrome: To get access to all my info all time
Other tools you should look at : http://thenextweb.com/apps/2014/12/06/tools-
remote-teams/

28. And You?
How do you do it ? Come and share your best tips !
http://www.joomgeek.com/blog/time-optimization-for-freelancers.html