Papyrus Spring 2005


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Papyrus Spring 2005

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Papyrus Spring 2005

  1. 1. I N T E R N AT I O N A L A S S O C I AT I O N O F M U S E U M FA C I L I T Y A D M I N I S T R AT O R S VOLUME 6 NUMBER 1 PAPYRUS SPRING 2005 The Library of Parliament — Ready for a New Generation by Mary F. Soper The Library of Parliament building in Ottawa is the only not only the Library’s vast and valuable collections and its remaining part of Canada’s original Parliament building — the commitment to service, but also its desire to improve the only part of the Centre Block to have survived the devastating visitor experience for the more than 400,000 people who fire of 1916. Although joined to the Centre Block, the Library take guided tours of the Centre Block each year. was saved by a quick-thinking librarian who closed the iron doors separating the two buildings. Building for the Future A considerable measure of the Library building’s heritage value resides in its continued operation as the Library of Due to the building’s large, open configuration, undertaking the Parliament of Canada. Public Works and Government any extensive interior work requires that the Library’s assets Services Canada (PWGSC) is leading a major rehabilitation and staff be relocated while the work is carried out. Tem- project to ensure that the significance and importance of porarily moving the Library to an alternative location is an the Library building is protected for future generations. expensive and disruptive proposition. Likewise, major work From the outset of planning in 1995, to the day in 2006 on a historical building can be both hard on the structure when the last books are expected to be returned to the and intrusive. However the Library building has not actually Library’s shelves, the challenge has been finding solutions undergone any major work since it suffered its own fire which respect and enhance this historic asset, while meeting and water damage in 1952 — when it required the most the requirements of those who use it. This effort takes in extensive repairs undertaken since its completion in 1876. continued on page 2©PUBLIC WORKS AND GOVERNMENT SERVICES CANADA INSIDE THIS ISSUE Message from the President . . . . . . . . . . . . . . 5 Benchmarking Review . . . . . . . . . . . . . . . 6 Getty Center Becomes First Facility in the U.S. to be Rated “Green” . . . . . . 8 Regional Affairs Update . . . . . . . . . . . . . . 13 Letter from the Editor . . . . . . . . . . . . . . . 16 Reading Room floor as viewed from the lantern 30 metres (100 feet) above.
  2. 2. ©PWGSC The Library of Parliament — Ready for a New Generation — continued from page 1 Our approach to the conservation, Library’s requirements, its valuable rehabilitation and upgrade of the Library collections, and its vision for the future. of Parliament is a long-term investment, A high standard of technical expertise expected to last at least 50 years or was required from the designers, and more. This means a focus on the basics, a high quality of workmanship was and on quality craftsmanship. It also required of all contractors. Pre-qualifi- means taking advantage of a rare oppor- cation of sub-trades was used for a tunity to restore a national architectural number of the specialties; for example, treasure, and entails taking the time to wood, masonry and ironwork conser- Original oak and ironwork railing graces put comprehensive yet flexible plan- vation, and plaster repairs. For many circular stair tower to lantern: before ning in place. Above all, it means having aspects of the job, mock-ups were conservation and updating of envelope. the determination to ensure that the job required before work was allowed is completed before the deterioration to proceed. We also set, and are exceeding, high becomes irreversible. As work progressed, we remained standards for responsible construction. in awe of the craftsmanship that had Over 80% of construction waste was gone before us, and were reassured being diverted from landfill. New Starting with a Solid materials are low in off-gassing, low that our careful approach was justified. Foundation in maintenance, and are durable. The Gothic detail, and the beauty and Our first priority was to look after the variety of the stonework, woodwork, structure and the building envelope: Adopting a Practical ironwork and plaster carvings were masonry stabilization, seismic rein- forcement of the historic iron dome, inspiring. Contemplating the sheer act Conservation Approach of building such a complex structure The conservation strategy which guides window repair and upgrading, roof with its 16 bays, thick stone walls, flying the work was developed by the project rebuilding, waterproofing of the foun- buttresses and huge pre-fabricated iron architects — a joint venture of four dation, improving energy efficiency and dome — particularly without the benefit architectural firms: Ogilvie and Hogg weather-tightness, and addressing code of modern technology — is humbling. (Ottawa), Desnoyers Mercure et associés compliance. An equally important but It is easy to understand why it took (Montreal), Spencer Higgins (Toronto) parallel priority was to look after the 17 years to build the original Library. and Lundholm Associates (Toronto). The approach, which they named “Layers of History”, was endorsed by©PWGSC the project team because it respects the work that has gone before, but adds our own generation’s new layer. This is not a period restoration, but a minimal intervention within the confines of the other project objectives, including the not-insignificant demands of asset longevity and of the Library’s essential operations. Respecting the Building’s Limitations From the day the building opened in 1876, it was too small to hold all of the Library’s collections. Collections storage expanded first into cellar vaults under the Reading Room floor, then in the 1950s into two newly constructed basement levels, and finally into uncontrolled spaces in the peripheral Excavation 8.75 metres (29 feet) into rock nets a new mechanical room and efficient areas in the two basements and the collection storage interrupted by only four columns. 2
  3. 3. edge of a wilderness escarpment over-©PWGSC Taking Advantage of the looking the Ottawa River. Opportunities Opportunity for expansion are limited. After the fire The Library has taken advantage of in the 1950s, consideration was given this rare opportunity and has made a to tearing the building down entirely concerted effort to rationalize, weed, and building a new Library. Today’s relegate, digitize, clean, repair and heritage practice renders this unthink- conserve its collections. The collec- able. The solution developed by our tions which return will have a fresh consultants was to dig down 8.75 metres start in a fresh environment. Mould, (28.7 feet) into the bedrock under An example of the intricate carving in the dust and repairs have all been dealt the building. This risky but expertly Reading Room’s pine woodwork. with under the expert guidance of the designed and implemented venture per- Canadian Conservation Institute. mitted the addition of a new mechanical The previous basement structures attics. Despite regular culling, the collec- level, and an increase in headroom on involved 76 columns on each basement tions continue to grow and are expected each of the two basement collection level. The new structure to support to do so for some time before levelling storage levels. Upstairs in the beautiful the basements, and the Reading Room off, despite the increased use of online Reading Room, the new ducts and floor above, requires that only four resources. Before moving out in 2002, electrical conduits have been cleverly columns interrupt the shelving area. The the Library already had more than 40% hidden behind the bookcases. collections will be installed on shelving of its collections stored in a remote This investment is a practical com- more suited to today’s variety of formats repository and other locations. promise. Book storage capacity has not and dimensions, and constructed to The need to improve safety and been increased; however, the Library meet modern seismic requirements. The environmental conditions for the collec- has defined the services it will provide shelving will be efficiently arranged to tions and users, while also protecting the from this location and from other loca- get maximum use on each level, and structure, demanded modern mechan- tions, and has accordingly selected the designed to modern library standards. ical systems. In the Library basements, collections that will return to this build- Altogether, there will be a vast improve- the sprinkler systems added in the 1980s ing. The back-of-house space created ment in the functionality of the two brushed the tops of books housed on for mechanical systems will greatly basement book storage levels. mobile shelving. Poor humidity and improve the quality of the Library’s temperature control, inadequate ven- space on every level. Recognizing the tilation, and surface wiring all needed intense pressure for space on Parliament Looking After Library Users to be addressed — but there was no Hill, this solution, by keeping within the The Library’s Reading Room is often room for new mechanical systems and footprint of the building, makes the best referred to as “the most beautiful room distribution, or a new cabling backbone. possible use of the Library site, and does in Canada”. Visitors who take the time All of these demands were simply too not encroach on potentially developable to scan the carved pine book stacks, much for the building. areas surrounding the Library — areas marvel at the beautiful marble statue The Library sits at the back of the that undoubtedly will be required in of young Queen Victoria, and gaze up 1916 Centre Block, not far from the future for some other purpose. at the intricate dome and lantern don’t soon forget the experience. The architects, recognizing the value of feeding the eye as well as the mind,©PWGSC are to be commended for their attention to this aspect of the work. Some of the Reading Room’s sparkle was lost with damages from the 1952 fire and in the ensuing 1950s renovation. A number of glass elements (gallery floors, light globes and book stack end panels) were removed. The restoration of these particular features has been done mostly for aesthetic/historic reasons, although the glass floors also help distribute light- ing more evenly throughout the book Canadian Conservation Institute oversees removal of marble Queen Victoria statue, and its continued on page 4 cleaning and seismic reinforcement. 3
  4. 4. material is used to update a short DVD ©PWGSCThe Library of Parliament —Ready for a New Generation — detailing progress on the project. Thecontinued from page 3 DVD runs repeatedly in the Nationalstacks. The return of the sparkle will Capital Commission Info-Tent ongreatly enhance the visitor experience. Parliament Hill. In addition, members Over the years, the furniture layout, of the media are invited to mark specificcabling distribution and lighting became milestones as they occur. PWGSC sharesmore restrictive to the Library as it tried monthly photos of progress and otherto modernize its services to its users. The information, including the DVD, on itsnew layout will offer more comfortable website at www. functional consultation areas. Atthe same time, it will be flexible enough Investing in a Collectiveto allow visitors to enter further into Visionthe Library during the summer, when When the Library of Parliament buildingParliament is not in session. is unveiled later this year, we anticipate that its rejuvenated look will be veryMeeting the Challenges exciting to all. However, some of itsThe Library’s unique shape is part of most significant improvements willits appeal. While this shape naturally not be visible to the visitor’s eye, butpresented challenges during the design, will be contained within the walls andit has also provided many surprises roofs, and in the new basements. Theduring construction. Once the walls nature of this hidden work is not lost,were opened up, some quick design but is recorded in our photo and videodecisions were required. The difficulty library. The aim of the rehabilitationlies in keeping the work moving, while has not been to build a monument toalso taking the time to get it right. There any one person’s vision, but rather tois no easy answer. It requires commit- protect a Canadian treasure by addingment, persistence and a strong belief our generation’s layer to enrich itsthat this building is worth the effort. unique history. The record shows that The Library is located adjacent to, this layer involves the work of manyand is linked to, the Centre Block, mak- The most beautiful room in Canada caring it a close neighbour to Parliamentary awaiting rejuvenation.offices, and to work areas of the Press Mary F. Soper is Project Director forGallery and Hansard recorders. Noisy the Conservation, Rehabilitation andconstruction work is only permitted at The contractor is keenly aware of its Upgrade of the Library of Parliamentnight, deliveries are highly controlled, role in creating this historic layer, and Major Crown Project at the Parliamen-and unscheduled shutdowns are to be the high level of public interest. How- tary Precinct, PWGSC. Over the pastexpected. We work to the schedule of ever, site safety is their responsibility 11 years Ms. Soper has led the renova-Parliamentary sessions, special events, and unfortunately, site access has tion of several federal heritage buildingsand the visits of dignitaries. Over the necessarily been limited over the past in Canada’s National Capital Region.past three years, we have settled into a three years in the interest of safety She holds a Masters in Environmentalconstructive pattern with our partners and project progress. Design (Urbanism-planning) from theat the Library, Senate and House of As compensation, the Library and University of Calgary, a Diploma inCommons, and communications have PWGSC have made a considerable effort Urban Land Economics (Real Estatebecome well oiled. to let people know what is occurring Management) from the University of The construction site is under the onsite, without jeopardizing progress. British Columbia, and an Honourscare and management of the general The Library has a replacement exhibit BA from Queen’s University. She alsocontractor, Fuller Construction (Ottawa) in the Centre Block’s Hall of Honour, wishes to acknowledge the contribu-who, in a nice historical counterpoint, with a model showing the finished tions of Joan Dorsay of the Libraryare direct descendants of Thomas Fuller, Library. Further, PWGSC has been of Parliament and Louise Proulxwhose firm was part of the Library’s recording all stages of the project in of PWGSC Communications fororiginal design team of Fuller and Jones. photos and on film. Each spring, this this article.4
  5. 5. Message from the President Guy Larocque, President of IAMFAThe Future of IAMFA is in the coordination of participation IAMFA brochures and past issues of from as many IAMFA members as Papyrus to them and to refer themWhere will IAMFA be in five years’ time? possible, in order to ensure a variety to our website. I am hoping that theHow many more members will it have? of perspectives from all sectors of the references to our annual conference inWhat new countries may have joined membership. I am currently studying Bilbao, Spain will attract new membersIAMFA? What impact might world events how another large facilities association, from both Germany and Greece.have on the direction that the Association the International Facility Managers Turning my attention to our upcom-will be taking? What are the economic Association (IFMA), undertook its ing annual conference, I am pleasedand social conditions that IAMFA strategic plan, where participation by to report that, at the time of writing ofmembers may have to contend with proxy was employed in addition to this article, most of the presenters ofin their countries? What new problems, group participation held during their topics at the conference in Bilbao havesolutions or technologies will the facilities annual conventions. I will be discussing been confirmed. We expect to havemanagers of cultural institutions be these and other ideas with the IAMFA the full conference agenda posted onable to share within the membership? Board of Directors in the hopes that it the IAMFA website in March. Rogelio These are some of the questions will not require several years to come and Roberto have been performing finethat I have been asking myself as I up with our own strategic plan. work in organizing the conference, andwrite this message to our members on How is each of you doing in meet- it is shaping up to be a wonderful event.a sunny Sunday afternoon in February. ing my challenge to attract at least one By now, most of you will have beenHere in Ottawa, it is –11˚C (12˚F) and new IAMFA member to the association contacted by Ian Follett inviting you tothere are thousands of people enjoying this year? As for my own part in seek- participate in this year’s Benchmarkingthe last weekend of our winter carnival ing new members, I have received a Survey. This annual survey is a veryon the world’s longest skating rink, the response from the Canadian Ambassador important part of the networking amongRideau Canal. Canada’s federal gov- in Germany who has provided me with IAMFA members that makes our asso-ernment will be presenting its annual a list of 23 museums and cultural insti- ciation so successful and meaningful. Ifbudget this week and, as someone who tutions in Berlin. I plan to send out you are trying to convince colleaguesworks at a federally funded museum, a call letter to all of these institutions, in other museums to join IAMFA, thenI am also asking myself whether new asking them to join our Association their participation in this annual surveyfunding will be announced to assist in the hopes that some of them will provides a compelling reason to makeour museums with building lifecycle provide positive responses. I have their membership most worthwhile.repairs, or if they will be announcing also been approached by a university It is also important to recognize thecuts to basic programs that may affect professor in Athens, Greece asking for contributions of your Board of Directors,our operating budgets. I wonder how information regarding the exterior stone who all work very hard behind themany other IAMFA members are asking cladding on the Canadian Museum of scenes, and I would like to take thissimilar questions related to their own Civilization (CMC) — information that opportunity to commend them all forinstitutions. I ask myself how IAMFA he wishes to use for a lecture series advancing the interests of IAMFA.may help its members when they are to his architectural students on stone I look forward to seeing you allfaced with such questions. veneers for building exteriors. In my again in Bilbao, where I’m sure we will As I announced in the last issue of response to this professor, when I all enjoy rekindling old acquaintancesPapyrus, I will be directing the member- provided photos and technical data while hopefully making many moreship to undertake a strategic planning on CMC’s exterior stonework, I also new ones.process that will chart the direction asked for his assistance in providingof IAMFA for the next five years. The me with the contacts for museums in Guy Larocque, P.Eng.biggest challenge in this undertaking Athens, and asked him to forward President, IAMFA 5
  6. 6. Benchmarking Review by Ian Follett, President, Facility Management Services LtdMuseum Benchmarks 2005, • To identify strengths and weaknesses • i.e.: We can find the money forSurvey of Facility • To justify costs and practices necessary repairs and utility costs but not better ways to reduceManagement Practices • To establish goals and action plans these costs.Information packages about this year’s (strategic planning)Benchmarking Survey have been mailed • To identify institutions with best 2. We’re too busy doing over 400 museums and art galleries. practicesE-mail notices have been sent to all • i.e.: We’re too busy working hard • To support business cases for change to learn how to work smart.institutions that are regular participants. • To gain access to senior management The Survey Questionnaire is e-mailedto institutions immediately upon their 3. We participated in a benchmarkingsurvey registration. Requirements survey previously and we’re right in Registration can be done on our the middle of the pack. Humility:website at, or by • i.e. We’re happy to be average.completing and faxing the enclosed • Others can do some things better. Continuous learning is notSurvey Participation Agreement. If any importantinstitution needs an invoice for its Recognition:participation in this Survey, or wants • You can’t be the best at everything. 4. We’re involved in a major renovation/more information, just e-mail or call me • Learning must be continuous addition right now. Our costs and(, 1-403-259-5964) area measurements will all change. • Learning from others is faster —and/or check out our website, as and therefore smarter — than • The focus of benchmarking isnoted above. starting from scratch. on best practices and processes, The benefits of, and requirements that are not related to changing • Measuring and improving perfor-for, benchmarking are always worth measurements. mance must be a priority — orrepeating. And please remember that you will and additional performance-related The best organizations today,data are gathered every year. Here’s to • You can always find the money for our organizational role models,continuous improvement and a great something that’s a priority. are those that use benchmarkingbenchmarking survey, celebrating its and use it well.fifth anniversary. WOW! Common Excuses for Not — The American Productivity Benchmarking and Quality CenterWhy Participate? 1. We can’t afford it. It’s not in ourWhy Benchmark? budget. My boss won’t approve it. Ian Follett is the President of Facility Management Services Ltd., which is• To practice continuous • i.e.: Getting better at what we do based in Calgary, Canada. improvement — and reducing costs — is not a• To reduce costs priority, I can’t sell performance• To add value improvement! If you are not a member of the International Association Affiliate Member — $50 annually. An affiliate member is of Facility Museum Administrators, and would like to any full-time employee of a member institution who is not take advantage of the benefits of membership, directly involved in the facilities management department. below is a list of options for you: Subscribing Member — $300 annually. A subscribing member Regular member — $150.00 annually. A regular member is an individual, organization, manufacturer or supplier holds the position of principal administration in direct of goods or services to the institutions who ascribe to the charge of the management of facilities, and represents policies and programs of the Association, and wishes to their institution(s) as a member of the Association. support the activities of the Association. Associate Member — $50 annually. An associate member is To join, simply mail your check (US Dollars) to: IAMFA, a full-time facilities management employee (professional, P.O. Box 277, Groton, MA 01450, USA. Please include your administrative, or supervisor), below the level of the facility name, title, institution name, address, phone number, fax administrator of the member association. number, and e-mail address.6
  7. 7. SURVEY PARTICIPATION AGREEMENT Attention All IAMFAThe undersigned institution wishes to participate in MuseumBenchmarks 2005, Survey of Facility Management Practices, Membersand agrees to: Have you recently completed• Provide complete and accurate data in a timely manner. a capital project or solved a management or building• Maintain the confidentiality of the survey questionnaire and problem? survey data. Have you tried a new technique,• Use the survey data for internal institutional purposes only. product, or outsourcing solution that you would like to share• Not provide the survey questionnaire or survey data to any other with your peers? institutions or individuals. The IAMFA Board is requesting• Pay FACILITY MANAGEMENT SERVICES LTD $1,875 in U.S. currency that all members consider speaking or presenting during to benchmark one facility. one of our Conferences. If public speaking is not your favoritePAYMENT IN FULL IS DUE UPON REGISTRATION activity, consider sharing a topic with the Board, and we will findⅪ If you require an invoice, please check. a way to incorporate it so that you don’t have to get behind the podium.Institution (please show complete, proper name) Date Please contact members of the Board with ideas.Signing Authority (please print) Title Guy Larocque President (819) 776-7175Signature Telephone No. Rich KowalczykMailing Address VP-Administration (301) 238-3407 Address Toby Greenbaum VP-Regional AffairsFax E-Mail Address (819) 956-4441 Please fax the completed agreement to: James Moisson Ian Follett Treasurer President (617) 495-9589 FACILITY MANAGEMENT SERVICES LTD Tel: 1-403-259-5964 Larry Bannister Fax: 1-403-255-7116 Secretary and Papyrus Editor E-mail: (414) 278-2738 7
  8. 8. Getty Center Becomes First Facility in the U.S. to be Rated “Green” through LEED-EB Certification by Joe May The first part of this article is adapted from a Getty Center are projected to save more than $2 billion annually. The press release on the LEED-EB award. Executive Order, signed by the governor in December 2004, aims to reduce energy consumption for state-owned buildings On February 14, 2005, the Getty Center became the first by 20% by 2015. facility in the United States to be awarded a LEED-EB “As a LEED-EB certified facility, the Getty Center is pro- (Leadership in Energy and Environment Design—Existing viding a healthy and conducive climate for employees and Buildings) certification in the post-pilot phase of the program. visitors, resulting in a more productive workforce and a Administered by the U.S. Green Building Council (USGBC), better-served consumer base. We are proud of the dedication LEED is the nation’s most widely recognized and accepted and commitment of our Facilities staff in achieving this cer- green-building rating system. tification: the result of more than 3,000 man-hours performed The accreditation was presented at IFMA’s (International with a focused and cohesive effort across our site,” said Facility Managers Association) Best Practices Forum, a two-day Bradley Wells, Vice-President of Finance and Administration event held at the Getty Center on February 14 and 15, 2005. for The J. Paul Getty Trust. “In addition, while reducing Best Practices Forum participants came to share new practical emissions and waste, the Getty Center’s improved energy ideas that they have adapted to their individual organizations. and water efficiency has also cut operating costs, making The Getty’s efforts in creating a work environment that this green model economically appealing to other facilities.” is not only good for workers but also for the community and The lasting impact of the Getty Center’s consciously green the environment, supports Governor Schwarzenegger’s newly decisions will be noticeable for years to come, especially in signed Executive Order promoting the Green Building the immediate community and in the city of Los Angeles, Action Plan for California. At present, commercial buildings with reverberating effects traveling beyond the region for in California use 36% of the state’s electricity and account a cumulative benefit. for a large portion of greenhouse gas emissions and raw The U.S. Green Building Council is the nation’s foremost materials use and waste. While the estimated electricity coalition of leaders from across the building industry, and costs for California’s commercial and institutional buildings works to promote buildings that are environmentally respo- exceed $12 billion a year, cost-effective efficiency practices nsible, profitable, and healthy places to live and work. They created the LEED certification to provide a standard measure- ment with which to define “green,” helping to prevent false©J. PAUL GETTY TRUST or exaggerated claims known as “green-washing,” and to encourage whole-building, integrated design processes that facilitate positive results for the environment and occupant health. LEED-EB certified buildings such as the Getty Center help to promote efforts to optimize energy and water efficiency and recycling programs; establish environmentally responsible processes to minimize the impact of buildings on the envi- ronment; reduce building-operation costs; improve indoor environment quality; provide a framework for sustainability as part of the organization’s culture; report environment stewardship efforts to customers and communities; and communicate the need for good practices. From left to right, from the J. Paul Getty Trust: Will Spencer, Facilities Services Manager; Lynne Tjomsland, Grounds Manager; Joe May, Maintenance Planning and Support Manager; Jim Bullock, Director of Facilities; John Donohoe, Head of Engineering and In October 2004, the U.S. Green Building Council issued Maintenance; Michael Orth, Custodial and Contracts Manager; Version 2 of the LEED-EB specification. Version 2 incorpo- and Mike Rogers, Capital Projects Support Manager. rated the findings from the pilot program, and became the 8
  9. 9. specification for the post-pilot period for LEED-EB certifi- Indoor Environmental Quality — Maintain good indoor aircation. At nearly the same time, interest in LEED-EB at the quality, eliminate or reduce sources of indoor pollutants,Getty Center peaked, and the Getty became registered as ensure thermal comfort and system controllability, and providea LEED-EB project. for occupant connection to the outdoor environment. LEED stands for Leadership in Energy and EnvironmentalDesign. The USGBC certification program consists of a family Innovation in Operation and Upgrades — Recognition ofof building rating systems including: exemplary performance above standards for existing credits and prerequisites. • LEED for New Construction • LEED for Existing Buildings Each of these categories has prerequisites that have to be met in order to achieve certification, and 85 total avail- • LEED for Commercial Interiors able credits can be earned, based on building design and • LEED for Core and Shell operating processes. The total credit points earned indicate • LEED for Homes the level of certification achieved. The certification levels for LEED-EB are: • LEED for Neighborhood Developments • LEED-EB Certified 32–39 pointsThe LEED for Existing Buildings rating system has • Silver Level 40–47 pointsnumerous goals: • Gold Level 48–63 pointsSustainable Sites — Continue to use existing buildings and • Platinum Level 64–85 pointssites, protect natural and agricultural areas, reduce need forautomobile use, protect and/or restore sites. The Getty Center began by retaining a LEED-EB consultant to assess the Center’s ability to achieve LEED-EB certification,Water Efficiency — Reduce the quantity of water needed for based on existing systems and procedures. The selected firm,the building; reduce the burden on potable water supply Sebesta Blomberg, conducted an initial two-hour meetingand treatment facilities. with Getty facilities managers to estimate how many pointsEnergy and Atmosphere — Maintain high levels of energy could be achieved, without significant capital expenditure,efficiency and system performance, encourage renewable under the LEED-EB rating system. The original estimateand alternative energy sources, support ozone protection was that 43 points could be achieved.protocols. Many of these points resulted from characteristics in the design of the Getty Center. Examples of these were:Materials and Resources — Reduce the amount of materialsused, use materials with less environmental impact, and • Building Management Systemreduce and manage waste. • Natural lighting and window tinting Continued on page 10 ©J. PAUL GETTY TRUSTThe Getty Center was designed by Richard Meier & Partners Architects. Hathaway Dinwiddie Construction Company was the generalcontractor for the Getty Center project, which was completed in 1997. 9
  10. 10. Getty Center Becomes First Facility in the U.S. to be Rated “Green” through LEED-EB Certification— continued from page 9 • Underground parking to reduce heat islands • Preventive maintenance program to keep systems • Much of the surrounding grounds left natural nominal. • Very low light pollution — outdoor lights shielded • Staff education programs. • Water-efficient plumbing fixtures • Tracking of building operation costs (done through IAMFA’s annual benchmarking exercise). • No CFC-based refrigerants • Recycling program for office, construction, and • Bike racks and shower facilities plant/organic waste; and monitoring of waste stream • Air-filtration systems with a high level of particulate to limit waste destined for the landfill. removal • Extensive alternative transportation incentives; 2004 audit indicated 1.48 staff per vehicle. The Getty also accumulated numerous points as a result of California laws that already required certain procedures. Each point that the Getty believed was achievable was Examples include: assigned an internal champion. Facilities supervisors and • Grease interceptors and clarifiers for drains managers all contributed to the effort. Sebesta Blomberg • Fluorescent lamp recycling (to recover mercury vapor) was retained on an intermittent basis to advise facilities staff on the preparation of necessary documentation. Her • Air Quality Management District (AQMD) that requires assistance was invaluable, and shortened the timeframe for carpool/vanpool program certification significantly. The advice from someone with • AQMD alternative work schedule experience was very helpful. The time requirement to assemble the documentation for Many of the remaining points considered to be achievable LEED-EB certification was significant, but this investment in were related to initiatives that have been underway at the time and process was justified. The savings in energy, water, Getty for years. Examples include: and waste removal more than cover the costs to achieve • Reducing water irrigation by using more efficient LEED-EB certification. The intangible benefit of establishing irrigation techniques and greater use of native plants. a leadership role in the community with regard to green practices carries even higher importance. • Energy conservation through the increased use of The Getty Center earned LEED-EB certification by achiev- compact fluorescent lamps, carbon monoxide ing 35 points. One of the 35 points accumulated for basic monitors in parking structures, and changes to LEED-EB certification resulted from the Getty having a lighting and HVAC schedules. process in place for tracking building operations costs. Like the Getty, IAMFA members who have participated in©J. PAUL GETTY TRUST annual benchmarking exercise, already have in place the process for tracking building operations costs. Plans are now underway at the Getty Center to achieve the points necessary for re-certification in two years at the Gold Level. For members who would like additional information on LEED certification, please contact Joe May at the Getty Center at (310) 440-6469. Joe May is the Maintenance Planning and Support Manager at the Getty Center. The J. Paul Getty Trust is an international cultural and philanthropic institution devoted to the visual arts that features the J. Paul Getty Museum, the Getty Research Institute, the Getty Conservation Institute, and the Getty Foundation. The J. Paul Getty Trust and Getty programs are based at the Getty Center in Los Angeles. Additional information is available on the Getty website at Museum Entrance Hall at the Getty Center. 10
  11. 11. Letter from Bilbao and IAMFA 2005 by Rogelio Diez as the man responsible for its intro- of libraries and archives, which will duction at the Guggenheim. Deputy involve the presentation of papers on Director Roberto Cearsolo will also be on “Low Oxygen Environment for Archive hand to talk about the Guggenheim’s Vaults” and “Automated Storage Facility Total Quality Management System and for Books and Archives”, both from the its relationship to the Museum’s facilities British Library. A contribution from the management function. Also on Monday, Library and Archives of Canada com- Rogelio Diez we will be taking a look at the issue Chairperson pletes this section. The subject for the 2005 IAMFA of outsourcing services, from the view- day’s second section will be “Managing Conference point of Ferroser, the company which the Economics of Maintenance and provides the Guggenheim with main- New Investments”, with Christian Pagé tenance and cleaning services. To end of the Canadian Museum of Civilization the first day’s sessions, we will look and Patricia Morgan of the AucklandHere in Bilbao, with the help of the briefly at our experience with the Art Gallery, New Zealand, giving usIAMFA Board — and in particular its ISO 14001 environmental manage- the benefit of their experience in thechairman, Guy, preparations are con- ment system, in the company of internal management of capital projects. Totinuing for what we hope will be a auditor Ms. Begoña Torrealdea. Lunch complete the day’s sessions, Lucievery interesting, high-quality forum. will be served in the Museum restau- Lantcot from the Canadian MuseumAlthough some points have yet to be rant, under the capable eye of master of Nature will coordinate a panel dis-confirmed, we are now in a position chef Martin Berasategui. Anyone who cussion on the financial sustainabilityto give you a general idea of the pro- wants to, may then take a guided tour of facility operationsvisional agenda and the presentations of the Museum’s technical offices or Wednesday’s sessions will be heldwe have planned. the galleries. at the Bilbao Fine Arts Museum. At Check-in is scheduled for Sunday, For your companions, we are pre- present, the day’s sessions include aSeptember 25 at the Sheraton Hotel paring an enjoyable guest program contribution from Nick Artim, who is aBilbao. At dusk that day, there will be which gives them a chance to find out fire hazard prevention expert, a membera cocktail reception at the hotel. Please a little about Basque culture. There will be a guided tour of Bilbao, and there of the NFPA committee and the Fireremember that the now consolidatedbenchmarking session will also be will also be opportunities to do some Safety Network, who will talk aboutheld at the hotel from early morning shopping and try some of the local fire prevention strategies in use at aonwards. food, before returning to the Museum historical rural house. The annual On Monday, September 26, sessions for the afternoon’s guided tours. business meeting will also be heldwill be held at the Guggenheim Museum Tuesday’s sessions will be held at on Wednesday.Bilbao. We are planning a session for the Bilbao Maritime Museum, just up Around midday, following a tourMonday about the Museum and its expe- the road from the hotel. At midday, of the Museum, where you will rejoinriences, and how it developed in the we will move to the neighboring your companions, we end the sessionsearly years. Following a welcome from Euskalduna Conference Center and with a luncheon in the city’s old quarter.Museum Director General Juan Ignacio Concert Hall for lunch and a tour of The sessions will come to a formal closeVidarte, we have invited architect and the building. The afternoon will be on Wednesday with the traditionalFrank Gehry team member César free, and in the evening we will head gala dinner.Caicoya to talk about the building’s out into the countryside for dinner. Your This conference will be a memo-most interesting design and construction companions will be able to visit and rable event, and we hope to see afeatures. For the same day, we have lunch in Guernica, a place of great record number of participants. Pleasea number other interesting subjects historical importance for the Basques. make your plans now to join yourlined up, including a presentation of The program for the day is divided IAMFA colleagues in Bilbao. The con-the global accessibility system we pio- into two sections. First, we will be look- ference registration form is includedneered at the Museum, given by myself ing into the protection and management in this issue. 11
  12. 12. ¡ IAMFA 2005 IN BILBAO IAMFA Board of Directors Bilbao Welcomes You! President Guy Larocque September 25–28, 2005 Canadian Museum of Civilization and Canadian War Museum, Gatineau, Canada INTERNATIONAL ASSOCIATION OF MUSEUM FACILITY ADMINISTRATORS V.P., Administration Richard Kowalczyk Ⅺ YES! Sign me up to attend the 2005 IAMFA Annual Conference in Smithsonian Institution, Washington, D.C., USA Bilbao, Basque Country, Spain Name: ___________________________________________________________________________ V.P., Regional Affairs Toby Greenbaum Library & Archives of Canada and the Title: ____________________________________________________________________________ National Museums. Gatineau, Canada Institution:_______________________________________________________________________ Treasurer Jim Moission Address: _________________________________________________________________________ Harvard University Art Museums. Cambridge, USA City: _________________________________________ Postal/Zip Code: _________________ Secretary and Papyrus Editor State/Province/County: ______________________ Country: _________________________ Larry Bannister Milwaukee Public Museum, Milwaukee, USA Phone: ________________________________ Fax: ____________________________________ E-mail: ________________________________ @ ______________________________________ Chairman — Conference 2005 Rogelio Diez Museo Guggenheim-Bilbao, Bilbao, Spain Special dietary requirements:____________________________________________________ rdiez@guggenheim-bilbao-es ALL FEES ARE PAYABLE IN U.S. DOLLARS For additional contact information, please visit our website at Ⅺ Member conference fee: $500 Ⅺ Non-member conference fee: $600 Ⅺ Sign me up as a new member: $150 Chairpersons Ⅺ Guest program fee: $300 of Regional Chapters Ⅺ One-day attendance fee: $200 per day Ⅺ MON Ⅺ TUE Ⅺ WED Ottawa-Gatineau Chapter, Canada Christian Pagé I require an invoice: Ⅺ Yes Ⅺ No Canadian Museum of Civilization Corporation Please remit to: International Association of Museum Facility Administrators (IAMFA) Northern California Chapter, USA P.O. Box 277 Joe Brennan Groton MA San Francisco Museum of Modern Art 01450 USA New England Chapter, USA James Labeck SUGGESTED ACCOMMODATION Isabella Stewart Gardner Museum Jim Moisson We have reserved several rooms at the Hotel Sheraton Bilbao for the IAMFA 2004 IAMFA Conference Chair Congress to be held in Bilbao from Sunday, September 25 to Wednesday, Harvard University Art Museums September 28, 2005. Rates for IAMFA attendees in this period are 125 euros per night individual room and 145 euros per night double room with buffet New York Chapter, USA breakfast included (7% VAT not included). To get rooms at these rates you Looking for a new Chairperson need to book before June 24, 2005. United Kingdom Chapter To make your reservation, contact the hotel directly on: reservations.bilbao@ Jack Plumb or call 00 34 944280080/81. Make sure to mention the IAMFA National Library of Scotland, Edinburgh conference to get special rate. Early registration is strongly recommended. Washington/Baltimore Chapter, USA Fletcher Johnston Please check the IAMFA website for updates at: Hirshorn Museum & Sculpture Garden12
  13. 13. Regional Affairs Update Toby Greenbaum Vice-President, Regional Affairs, IAMFAGreetings from the Vice-President of Regional Affairs! Northern California Chapter visits the It’s February and those of us in snow-covered locales Old U.S. Mint(it has been -20˚C for too long) are thinking longingly of We were met at the grand front doors atop the steepwarmer climes and being with our colleagues in Bilboa in classic steps of the 1874 Granite Lady, San Francisco’s oldSeptember! U.S. Mint, by Executive Director Jim Lazarus. Jim welcomed I am hoping that IAMFA members are continuing to let us and gave us an introduction to the building as it is today.their colleagues know about the benefits of joining IAMFA. He then gave a brief overview of its colorful 130-year history,I also hope that each of you will consider taking on the to the present day. With the aid of an architect’s model hechallenge of organizing local chapters in your area. It is also briefed us on plans for the future, which involve con-a great way to share information about managing your verting the building into the new home of the San Franciscofacilities — and an even better way to network. All it takes Museum and Historical Society. With this in mind, Jim thenis a little initiative and five member organizations to make took us on a tour through the main floor, central courtyardup a chapter! Let me know if there is any way I can help and lower level, identifying the features to be changedin organizing your chapter. and added. This gave us a good understanding of the The Regional Chairs will now update you what is project, and he was generous with his time in answeringhappening on the regional chapter front. our many questions. Overall, the building is a historic structure, so will notNew England Chapter be materially changed. The required seismic work — con-The New England Chapter had a very busy fall putting on sidered excessive by some, since the building survived thethe IAMFA Conference in Boston in September 2004. The 1906 and 1989 quakes undamaged — will be carried outConference was a great success, and we were very happy using a modern patented method in which steel is addedeveryone had a chance to enjoy some of New England’s Continued on page 14beautiful fall weather. Members of our chapter want toacknowledge the extraordinary efforts of Jim Moisson, theconference chairman, who did such a wonderful job pullingtogether the endless details of the event. Without Jim’sthoughtful direction, the conference would not have hadthe great content and exacting execution everyone expe-rienced. Thank you to all who attended the conference.It was our pleasure having you in town. This spring our chapter plans upon organizing someinformational lunches around important facility topics.These may include presentations from vendors on moldcontainment and mitigation, gallery lighting, and crisismanagement. As we have expanded our group to includeall of New England, we hope to hold a number of meetings Using an architectural model, Director Jim Lazarus, on right,this year outside of Boston. We hope this will help us to describes future plans for the conversion of the old U.S. Mint intocontinue to expand our membership. the new home of the San Francisco Museum and Historical Society. Marilyn Duffy McClellan, Andy Hirschfield and JoeJim Labeck — Isabella Stewart Gardner Museum, Boston Brennan look on (left to right). 13
  14. 14. Regional Affairs Update — continued from page 13in vertical bores through all of the stone, resulting in an Membership information and further details are availableinvisible and consistent strengthening system. The majority at the work will be undertaken in the central courtyard, Our thanks to Jim Lazarus, aided by Danika McKenna,where a first-floor deck has been added. This will be removed, and the San Francisco Museum and Historical Society forand the original surfaces restored. Then an elevator, stair hosting this meeting! For those of you present, I hope itand ramp tower will be installed to achieve the desired was illuminating and that you got in a little circulation. An orientation theater will For those of you who missed it, I hope to see you nextcomplete the courtyard modifications. The completed time. I am working on the 2005 schedule, with tentativebuilding project will also be home to the San Francisco dates of May 18, August 17 and November 16. I have givenVisitor’s Center, a restaurant, retail operation(s) and a first pick of the dates to Jim Hartman of the DeYoung, butcurrency museum. Jim was injured on the job (shoulder rotator cuff) so will The project is in its planning and fundraising stage be out until for a few weeks . . . get well Jim!and could use any support you can direct its way. Joe Brennan — San Francisco Museum of Modern ArtAttendees in the central courtyard of the old San Francisco Mint, A vault door in the Mint’s basement where tons of coin andfrom left to right: Marilyn Duffy McClellan, Jennifer Fragomeni, precious metal ingots were stored. At one point, one-third of theJohn Lewis, Bob Glavin, Gordon Bailey (hidden), Mike McCaughin, country’s gold stock was held in these vaults. Bob Glavin andJim Lazarus, Andrew Hirschfield, Joe Brennan, Nils Welin and Jennifer Fragomeni in foreground.Charlie Booth.Façade of the Mint building from the courtyard, showing the The natural gas manifold in the Mint’s basement with brancheroded and spalling sandstone damage, as well as the two huge lines and their isolation valves.brick chimneys which served the original forges and boilers.14
  15. 15. Ottawa/Gatineau Chapter Washington, D.C.What an exciting time to be working in the Museum environ- I am promoting the 2005 benchmarking exercise at thement in Ottawa! In this region, Museums are booming. Most Smithsonian Institution Freer Gallery of Art and Sacklerof them are either under construction, undergoing renovations Gallery of Art, and have made requests of appropriateor are in the planning stages. One in particular is in full managers for professional papers and ideas and subjectsbloom: the new Canadian War Museum located in down- for conference presentations. After a reissuing of ourtown Ottawa. In January 2005, the Canadian War Museum strategic plan for the Office of Facilities Engineering andwas highlighted in Canada’s national Globe and Mail news- Operations at the Smithsonian, it is now mandatory forpaper as one of the 10 most promising museums currently managers to be members of professional organizations,opening around the world. Also mentioned in this article were and performance appraisals can be energized by submittingthe Churchill Museum in London, the Roald Dahl Museum papers and doing presentations at professional conferencesin England, the De Young Art Museum in San Francisco and like IAMFA’s.others. What a great opportunity this could be to attract new In addition, Eugene Ramtowski, from the U.S. Holocaustmuseums from around the world to share their experiences Museum in Washington, D.C., will be hosting a lunch atand growth with IAMFA. the end of February for the IAMFA membership. The Canadian War Museum is in its final stages of con- Bob Evans — Freer Gallery of Art and Sackler Gallerystruction, and most of the employees and artifacts/collections of Art, Smithsonian Institution, Washington, D.C.have already been moved in. An enormous amount of effortis still required to ensure that all goes according to plan forthe May 8, 2005 opening. Many committees have been formed Emerging Chaptersto ensure that the move goes smoothly, that exhibits are For those of you who are beating the bushes to get moreinstalled, services are accessible, environments are workable membership and/or establish a regional chapter, thank youand that the opening ceremonies are coordinated with other very much. Joe May (J. Paul Getty Trust, Los Angeles) isinstitutions in the city. With twice the exhibition space of working with the LA County Museum and LAMOCA tothe old Museum, we will now be able to showcase more organize a Southern California Chapter meeting. Goodof our collections and artifacts. If you would like more Luck Joe. We look forward to hearing how that goes.information on the new building, I encourage you to visit You probably remember Patricia Morgan (Auckland Artour website at or Gallery Toi O Tamaki, Auckland New Zealand) who joined The next Ottawa-Gatineau Regional Chapter meeting us in San Francisco. Patricia has been visiting Australia andwill be held in April 2005.Arrangements will be made to spreading the news about IAMFA. She visited the Queenslandaccommodate the meeting at the new Canadian War Art Gallery (Brisbane), the Art Gallery of New South WalesMuseum (CWM). A presentation will be given by Guy (Sydney), the Museum of Contemporary Art (Sydney), theLarocque, IAMFA President and Contract Manager for the Art Gallery of South Australia (Adelaide), and the NationalCWM, followed by guided tours. If you would like to Gallery of Victoria (Melbourne), where she shared informa-attend this presentation, please contact Christian Pagé tion about IAMFA, including copies of Papyrus. Discussionsat the Canadian Museum of Civilization Corporation about participating in an international benchmarking exercise,(819) 776-7069 or like the one sponsored by IAMFA, was discussed. Hopefully, In closing, I would like to thank Terresa McIntosh from some of our Australian and New Zealand colleagues willthe National Archives for her contribution in the past few be joining us in Bilbao.years as Chair of the Ottawa Regional Chapter, and for Bob White from Honolulu, another Pacific Rim member,organizing the chapter’s events within the past year, which has also been trawling for members in Hawaii. Potentialincluded a presentation of the new addition to the Canada partners are the National Park Service, at Pearl Harbor andAviation Museum. the Mission Houses Museum. Bob will also survey theChristian Page — Canadian Museum of Civilization museums located on Maui and the Big Island for interestCorporation, Ottawa-Gatineau in IAMFA. How does a conference in Hawaii sound? As I noted earlier, please let me know if I can helpUnited Kingdom Chapter you solicit new members and set up a Regional Chapter.The U.K. Chapter meets once a year, between conference Feel free to call me at (819) 956-3245 or e-mail me atdates. The next meeting is being planned for April. At this, the venue and theme are unknown. Stephen Gill is Enjoy your spring meetings and see you at thethe new Head of Facilities at the British Museum. He is Guggenheim!keen on participating in the 2005 benchmarking exercise,and I assume will be joining us in Bilboa. Welcome Stephen! Toby GreenbaumJack Plumb — National Library of Scotland, Edinburgh Vice-President, Regional Affairs, IAMFA 15