Capacity planning determines if an organization has enough resources to complete its committed work by answering three questions: 1) Can it take on additional work? 2) Does it have the necessary resources to complete current work? 3) Does it need to change or adjust its resources? It compares the supply of resources against demand and checks resource utilization levels at an organizational level, while resource planning coordinates allocation of actual resources to projects and products at a project level. The capacity planning process involves calculating capacity by team/skill set, determining resource requirements for projects/products, prioritizing work, and allocating resources based on priorities.

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What is resource capacity planning?

2. 1. Can you take on additional work?
2. Do you have the necessary resources to complete your committed work?
Capacity planning answers three basic questions
3. Do you need to change things around?

3. Current capacity Required capacity
Capacity gap
Shortage of resources
Excess resources
Too many projects approved, wrong skills mix
Cancelled work, work completed early or delayed

4. Adjust schedules Hold or cancel work
Hire or re-allocate resources Retraining

5. Capacity Planning Resource Planning
Level Organizational level process. Project or product level.
Focus Determines if your organization has
enough resources with the right skills.
Coordinates and allocates actual resources to
projects and products.
Metric Compares supply vs demand. Checks resource utilization levels.
Planning Level Team / skill set. Actual resource.
Decisions Hire or retrain.
Defer or cancel work.
Can you approve more work.
Which resources are working on which
projects and products.

6. Resource Schedule
Days Months
Now Future
Resource Plan
Capacity Plan
Weeks

7. 2. Calculate resource capacity by team / skill set
3. Determine resource requirements for each project / product
4. Prioritize work
5. Allocate resources based on project / product priority
Capacity planning process
1. Assign your resources into teams

8. Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec
Team / Skill Set Capacity
Projects and Products

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