Orangescrum resource utilization feature provides constant information of your resource flow, improves operations and accelerates business growth.

1. © 2011-2020 Orangescrum Research Lab, San Jose, California 1

2. © 2011-2020 Orangescrum Research Lab, San Jose, California 2
Growing the business or the services in an upheld method is the top most
priority for every business owners. And to achieve their goals, companies do
hire the best talents and resources. Still, the lack of proper allocation and
utilization for the existing resources might hurt your expected growth. Here I
have come with some key information counting on how resource utilization
helps to improve business performances.
What is resource utilization?
Resource utilization defines the procedure of making the “MOST” out of the
resources, which are accessible to you in sort to achieve your purpose. This is
an efficient and effective procedure for an organization.
By having the information about the availability of resources and conclude
them at the right time for the project, plays a vital role in managing the costs
and smooth execution on the project activities.
So, in the last few years, the scenario of resource management has been
developed in order to manage the resource optimally for the business which is
an integral part of project management.
Why Business Owners need it?
No business owner would like to waste their resources. Managing resources is
all about doing more with less as is the part of project management. And it is
always centered on optimization and efficiency. In order for making the project
successful, you can plan out the best method to use your resources.

3. © 2011-2020 Orangescrum Research Lab, San Jose, California 3
But the question arises, what does a resource manager do even you already
have a project manager in the team?
Certainly, the project managers are responsible for assigning and creating tasks
to get the project complete. And the resource managers are only accountable
for distributing the resources required to make the project success.
So, by considering your resources availability, and having the plan how to use
them, you can fix the problems before they arise.
For some industries,
most constructive
effectiveness is so
important for them
that they hire
appropriate managers
who would be
committed to just
resource management
and are known as
resource manager
As Example

4. © 2011-2020 Orangescrum Research Lab, San Jose, California 4
What are the formulas and Benefits?
Image Source: technologyadvice.com
Well, there is no commonly related formula for resource management neither
there are any golden rules for it. Still, we can follow some checkpoints to make
it happen.
The first step is estimating the required number resources for a project. Then
estimate the date of complete by dividing in hours or weeks and include the
employee hours needed on the project.
The checklist can include:

5. © 2011-2020 Orangescrum Research Lab, San Jose, California 5
Understand which resources are critical and less in
number
Agree on a common approach to prioritizing work across
shared resources
Embrace different ways of working across the
organization and resources
Realize resource management is an ongoing process
Divide work to resources using a blend of granularities
Propoer plannig of the work
Manage Resource assignments
Report time
Apply assignment types that align to your business needs
Account for non-project time
Avoid or limit multi-tasking
Keep your most valuable assets and resources productive
and happy

6. © 2011-2020 Orangescrum Research Lab, San Jose, California 6
Once you complete the allocating of tasks, your team members will execute
their activities conscientiously and complete them.
As a result, you’ll be able to:
All above are pointing to the process of resource utilization, how to accommodate and
expected key points. Now let’s see “how it could help on business growth”.
By Resource management protocol, you would be able to put your complete
control over the resources. It leads to significant benefits to any kind of
business or organization. Here I have given the forecast of future benefits,
which you get through Proper resource utilization.
Conflict resolution – By having the complete control over the resources,
their skills, experience, and their knowledge, you can quickly assign a
qualified team for the project. So, you do not need to conflict the
resources in between the workflow.
Reduce Project Deadline – Same way, improving the project delivery
time could help to minimize the cost and maximize the margin. Research
Centralize demand intake and
optimize project group and
resource ability to deliver your
organization’s planned programs
Will get the right people for
working on the right projects at
the right time
Segregate your resources to
changes in the market and
organization demands
Keep your assignment process
on track, on time, and on
budget

7. © 2011-2020 Orangescrum Research Lab, San Jose, California 7
shows the organizations who adopt the Resource Utilization methods
have significantly reduced the project cost.
Resource Strength – Resource management procedure could give you the
real live visibility to the resource capabilities and the capacity for future
projects. And it would enable a better customer prospect for future
revenue opportunities.
Reduce administration costs – Having the full control over your
resources would reduce the administrative costs, which are linked for
project and maintenance.
Increased revenue – The proper resource utilization could help to assess
and manage the whole pool in on hourly, daily, weekly on by monthly
basis. So, it may develop a process to ensure your most precious
resources are being used for a maximum effect, and all the workload is
balanced to avoid waste.
Is there any “All in One” Tool?
Yes, there are many actually. Still, you
need a smart tool or technique to keep
all tracks in a single module. For all
your queries I would like to
suggest Orangescrum – the #1 Task
Management Software

8. © 2011-2020 Orangescrum Research Lab, San Jose, California 8
How Orangescrum can help
Orangescrum brings you detailed project reports to find team status and real-
time project for decision making. It has the features like Task Management,
Collaboration, Communication, Budget, Cost and Expense Management, Time,
Reporting, and Resource Management. Even you can filter it by dates, projects,
resources, and status to know the aspect of your project.
It also offers benefits like;
Total hours spent on a project vs estimated time
Which resource worked for how many hours
Total hours spent by employees or resources on a particular date or day
You can also generate different reports according to the fields available in the
feature. The fields are;

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With the help of filters, you can filter out the results or can see the specific
results. The filters are;
Date
Status
Project
Resources
Orangescrum improves operations and accelerates business growth with its
resource utilization feature. If your business is not carrying this feature, then
definitely you will face a lot of problems and that will harm your business
productivity.
Date Resource Project
Task title Status Type
Hour(s)
spent
Billable
Over to You

10. © 2011-2020 Orangescrum Research Lab, San Jose, California 10
It gives you proper project reports that ensure you to give a constant
information flow. If you are utilizing your resources wisely, then definitely you
can increase the productivity and be able to complete the assigned project in-
time and ultimately it will increase the faith and confidence of the customer in
the project and project manager.
Instead of generating time-consuming reports and manually managing projects,
get Orangescrum to view automated and real-time reports of your team’s
progress in a click.
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