2. amenities
food &
beverage
meeting
space
sleeping
rooms
upgrades
exhibits
AV
rates
function
space facility
attrition & destination
cancellation
3. Atten
dee P
os
Ve
nue &
overa
t Mee
Facili
t ing S
urvey
..
ll mee ty sup
Ex
cellen
ting o
t valu
po
bjecti rted
ves
Hi
gh at
tende
e
Ex
cellen
t serv
e sati
sfacti
on
Ac
hieve
d all m
ice
eeting
goals
4. What Actions Are Meeting Planners
Taking to save money on Hotel Costs*?
62%
37%
34%
28% 26%
Planning less Planning shorter Paring down or Planning fewer Reducing or
expensive F&B meetings eliminating coffee meal functions eliminating
breaks in-room gifts
*
Meetings and Conventions
5. A Scaleable Resource
For Your Organization
HelmsBriscoe is the largest
conference resource firm in the
world.
As the finest site selection firm in
the industry, we handle and
evaluate 25,000 meetings per
year. (Large, medium and small).
6. A Valuable Resource For Your
Organization
• Founded in 1992
• Representing more than 8,000 clients with 3.5
million room nights booked in 2008
• Delivering more than $4 billion in gross meetings
spend annually to the hotel community
• Global presence with 1000+ associates in 31
countries
7. The Distinct Advantages
of Working With Us
• Our Experienced Professionals
• Our Industry Partnerships
• Our Purchasing Power
• Our Collective Knowledge
8. Our Experienced
Professionals
• With an average of 12 years industry experience
• 75% with hotel sales background
• 82% with meeting planning experience
• Located within 2 hours of every hotel in the World
• Global contract negotiation expertise
• Developing RFP’s that are focused on meeting
your needs
9. Our Industry
Partnerships
• First or second largest client of every major
hotel brand in the world
• Delivering incremental business to major
chains and independent hotels of all sizes
• Streamlining the RFP and contract
negotiation process
10.
11. Putting the Advantage to
Work for Your Organization
• HB leads receive the highest priority
• Flexibility of contract terms
• Soft dollar concessions
• We use our industry relationships to benefit you
while you maintain your identity with the hotel
• RFP’s are much easier and faster for the hotels
to respond to versus creating traditional
proposals.
12. Our Purchasing Power
• The largest site selection firm in the world
• Unparalleled knowledge of every marketplace
• Extensive rate history of all events captured
through our RFP process is used to further
negotiate your rates
• Value-added contract negotiations
18. The Site Selection Process
RFP proposals &
Meeting opportunities for
Possible options Finalize contract
objectives negotiations
Develop “Wish
Prioritize needs RFP to hotels Arrange site visits
List”
Meeting/budget Collect data from Contract Manage contract
requirements RFPs negotiation cut-off dates
Response grid for
presentation to Problem
Meeting history Select hotel
client resolution
Post-meeting
HelmsBriscoe Client/HelmsBriscoe Client
feedback
19. sleeping meeting food & amenities
rooms space beverage
rates upgrades
AV exhibits
function facility
attrition &
space destination
cancellation
20. A Valuable Resource For Your
Organization
Lauren A. Larsen
Director Global Accounts
702-860-4751
