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Helms Briscoe Presentation
- 1. Meeting Site Selection By Lauren Larsen HelmsBriscoe TheIndustry Leader in Site Selection
- 2. amenities food & beverage meeting space sleeping rooms upgrades exhibits AV rates function space facility attrition & destination cancellation
- 3. Atten dee P os Ve nue & overa t Mee Facili t ing S urvey .. ll mee ty sup Ex cellen ting o t valu po bjecti rted ves Hi gh at tende e Ex cellen t serv e sati sfacti on Ac hieve d all m ice eeting goals
- 4. What Actions AreMeeting Planners Taking to save money on Hotel Costs*? 62% 37% 34% 28% 26% Planning less Planning shorter Paring down or Planning fewer Reducing or expensive F&B meetings eliminating coffee meal functions eliminating breaks in-room gifts * Meetings and Conventions
- 5. A Scaleable Resource ForYour Organization HelmsBriscoe is the largest conference resource firm in the world. As the finest site selection firm in the industry, we handle and evaluate 25,000 meetings per year. (Large, medium and small).
- 6. A Valuable ResourceFor Your Organization • Founded in 1992 • Representing more than 8,000 clients with 3.5 million room nights booked in 2008 • Delivering more than $4 billion in gross meetings spend annually to the hotel community • Global presence with 1000+ associates in 31 countries
- 7. The Distinct Advantages of Working With Us • Our Experienced Professionals • Our Industry Partnerships • Our Purchasing Power • Our Collective Knowledge
- 8. Our Experienced Professionals • Withan average of 12 years industry experience • 75% with hotel sales background • 82% with meeting planning experience • Located within 2 hours of every hotel in the World • Global contract negotiation expertise • Developing RFP’s that are focused on meeting your needs
- 9. Our Industry Partnerships • Firstor second largest client of every major hotel brand in the world • Delivering incremental business to major chains and independent hotels of all sizes • Streamlining the RFP and contract negotiation process
- 11. Putting the Advantageto Work for Your Organization • HB leads receive the highest priority • Flexibility of contract terms • Soft dollar concessions • We use our industry relationships to benefit you while you maintain your identity with the hotel • RFP’s are much easier and faster for the hotels to respond to versus creating traditional proposals.
- 12. Our Purchasing Power •The largest site selection firm in the world • Unparalleled knowledge of every marketplace • Extensive rate history of all events captured through our RFP process is used to further negotiate your rates • Value-added contract negotiations
- 13. Buying Power Rate History *Partnership * Knowledge
- 14. Collective Knowledge * InSite Collective Knowledge Feedback
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- 18. The Site SelectionProcess RFP proposals & Meeting opportunities for Possible options Finalize contract objectives negotiations Develop “Wish Prioritize needs RFP to hotels Arrange site visits List” Meeting/budget Collect data from Contract Manage contract requirements RFPs negotiation cut-off dates Response grid for presentation to Problem Meeting history Select hotel client resolution Post-meeting HelmsBriscoe Client/HelmsBriscoe Client feedback
- 19. sleeping meeting food & amenities rooms space beverage rates upgrades AV exhibits function facility attrition & space destination cancellation
- 20. A Valuable ResourceFor Your Organization Lauren A. Larsen Director Global Accounts 702-860-4751