Downtown Camden Guild Executive Board Meeting Tuesday, May 3, 2011 First Community Bank Board Room 9:00 AMIn Attendance: Edward Hinson, Wade Luther, Gail Carter, Patricia Richardson, DotGoodwin, Beth-Lee Moeller, Jonathan Bazinet, and Betsy GreenwayAgenda: 1. Call to Order/Roll Call 2. Approval of the Minutes 3. Officer Reports a. President’s Report b. Vice President’s Report c. Treasurer’s Report d. Executive Director’s Report i. Jockey Silks ii. Town Green Concert iii. 24 Hours of LeMons iv. Sidewalk Sale 4. New Business a. Press Response b. Event Policies/Agency Coordination c. Outdoor Dining 5. Other Business 6. AdjournmentEdward Hinson called the meeting to order and the roll was taken, Ann Temple was notpresent.The April minutes were approved by Wade Luther and second by Patricia Richardson.Officer Reports:President’s Report - Edward expressed thanks to the Board for their continued supportand commitments.Treasurer’s Report - Beth provided a jockey silk auction bid information sheet showingthe total funds raised to be $1,400 with $1,225 collected to date. Beth requested pictures
of the remaining silks currently available due to additional interest from prospectivebuyers.Wade stated the DCG balance at the end of April was $2,130.Executive Director’s Report – i. Jockey Silks - Wade stated the jockey silk balance before the auction was -$970. Due to the auction funds being dedicated to the Thoroughbred Retirement Foundation, a check will be presented to the TRF for the $1,400 raised. Wade will schedule a check presentation. Edward stated the jockey silks had to be removed early due to weather conditions. Edward stated TruVista will continue to run advertising for the sponsored jockey silks through the end of May. ii. Town Green Concert – Wade stated the Town Green Concert was a success. iii. 24 Hours of LeMons – The race event is scheduled for May 20th, 6:30 – 10:30 at the Carolina Motorsports Park. iv. Sidewalk Sale – Wade stated there was not much participation in the sidewalk sale on opening day of the KC Farmers Market.New Business: a. Press Response – Wade stated there has been some controversy regarding the removal of the jockey silks early. He stated Bill Rozier sent an email to City Manager, Kevin Bronson with questions regarding record keeping of the DCG. The DCG Treasurer or Wade receives all funds with all invoices being paid through the City. Accounting practices are in place through the City of Camden. Wade stated the DCG is a volunteer group, which has come together to improve business conditions in downtown Camden with no member of Board being compensated. Wade stated the DCG has been pursuing 501C3 status, but this effort can take up to several years to accomplish. b. Event Policies/Agency Coordination – Wade would like to bring in strong partners to coordinate events in the future and let the DCG promote the marketing of the events.
c. Outdoor Dining – Wade is currently in the process of developing an Outdoor Dining policy and hopes to have it completed by end of May.Other Business:Wade stated he would like to hold a retreat for strategic planning on how to moveforward with the DCG.Beth suggested the Board members survey 1 DCG member and 1 non-member todetermine what downtown businesses would be interested in to help their respectivebusinesses grow. Wade will provide a list of questions to the Board for the survey.Betsy suggested having a Chronicle Independent reporter at all Board meetings. Boardmembers were interested in discussing this further at the retreat.Meeting adjourned at 10:15 am