1. Unit. III
Formal Letters
Lizbeth Martínez Ibarra
Grado: 10 “A”
Teacher: Alejandra Aguilar
2. “A formal letter, also known as a business letter, is a letter
written in formal language with a specific structure and
layout. Formal letters are generally used by businesses to
communicate with other businesses and individuals to
communicate with businesses. The main features are a
polite and respectful tone, short length, correct format and
no grammatical or spelling mistakes.”
what is a formal letter?
3. Letters are made up of
different parts:
Layout of formal letters.
4. If you don´t know the
name of the person you
are writing to, begin:
Dear Sir, (to a man).
Dear Madame, (to a
woman).
Dear Sir o
Madame,(when you don´t
know which).
If you know the person
you are writing to
begin:
Dear Mr Jones, (to a
man).
Dear Mrs Jones, (to a
married woman).
Dear Ms Jones,(to a
woman).
1. The Greetings.
5. This paragraph (1 or 2 sentences) contains a clear statement of your reason for
writing.
2. The opening paragraph.
6. 3. The body of the letter.
The body can contain 1-3 paragraphs, very rarely would it contain 4 or more
paragraphs. It contains all relevant information.
7. The final sentence or
paragraph often
indicates that the letter
is going to finish. Some
typical sentence are:
I look forward to
receiving your reply.
Thanking you in
advance for you
consideration.
I look forward to
hearing from you.
4. Signalling the end.
8. 5. The closing.
This phrase puts an end
to the letter. If you
know the name of the
person you are writing
to, end with:
Yours sincerely,
Yours faithfully,
9. In a formal letter it is
common to print your
name under your
signature.
6. The Signature.
