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Get More Out Of Google Docs

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  • 1. Master Seller Webinar: Get more out of Google Docs Presented by: Jonathan Rochelle Presentation will be posted on the Solution Providers site: apps.gepportal.com/learn-to-sell/webinar-archives For audio, please join the teleconference: 866-469-3239, see 'info' tab for attendee number and global call-in numbers
  • 2. Agenda How can I expand Google Docs? Overview of Google Apps Script What's cool in Google Docs? Features and functionality What's Google Docs? Overview and competitive positioning
  • 3. Google Docs: a world without attachments
      • Collaborate without the hassle of attachments: one document, multiple editors
      • Securely control access to your information
      • Works across platforms – it’s all in the browser so you can access your docs anytime, anywhere
    docs.google.com
  • 4. With Google Docs you can create... Documents
  • 5. With Google Docs you can create... Spreadsheets
  • 6. With Google Docs you can create... Presentations
  • 7. Key Benefits
      • Real-time, simultaneous editing with multiple users, improves team productivity.
      • Find and Organize your content in one place - everyone sees the most up to date version
      • Revision history allows you to recover previous versions
      • Single current version - no need for email attachments. No proliferation of copies & versions.
      • Controlled collaboration - to specific people, groups or whole domains - per file or folder
      • Online storage means you won't lose documents if your hard drive crashes or laptop gets stolen
  • 8. Interoperability and Sharing
      • Data Liberation Front  - we make it easy to get your content in and out of Google Docs
    Leverage the power of the web as a platform for collaboration
  • 9. Interoperability and Sharing
      • Data Liberation Front  - we make it easy to get your content in and out of Google Docs
        • Import files easily with multi-file uploader
    Leverage the power of the web as a platform for collaboration
  • 10. Interoperability and Sharing
      • Data Liberation Front  - we make it easy to get your content in and out of Google Docs
        • Import files easily with multi-file uploader
        • Export files  in three steps - "convert, zip and download" up to 500 MB (~20,000 typical files)
    Leverage the power of the web as a platform for collaboration
  • 11. Interoperability and Sharing
      • Data Liberation Front  - we make it easy to get your content in and out of Google Docs
        • Import files easily with multi-file uploader
        • Export files  in three steps - "convert, zip and download" up to 500 MB (~20,000 typical files)
    • 
        • Support s  traditional file formats: .doc, .xls, .csv, .ppt, .txt, .html, .pdf, and others
  • 12. Interoperability and Sharing
      • Data Liberation Front  - we make it easy to get your content in and out of Google Docs
      • Share  your docs with others and control the type of access for each person
  • 13. Interoperability and Sharing
      • Data Liberation Front  - we make it easy to get your content in and out of Google Docs
      • Share  your docs with others and control the type of access for each person
      • Works across browsers on PC, Mac, and Linux computers
  • 14. Interoperability and Sharing
      • Data Liberation Front  - we make it easy to get your content in and out of Google Docs
      • Share  your docs with others and control the type of access for each person
      • Works across browsers on PC, Mac, and Linux computers
      • 3rd party products expand capabilities beyond what Google provides - http://google.com/enterprise/marketplace
    Leverage the power of the web as a platform for collaboration
  • 15. Competitive Positioning Points
      • Google Docs really is a productivity suite - not just creation of content which can be emailed or posted on a shared drive. It truly improves the productivity of teams.
      • Google Docs should meet the content creation needs of most users. Power users might still require desktop licenses.
      • Removes security concerns of emailed/copied versions on every desktop (i.e. attachments must be downloaded to view)
      • Organize your world of information and make it more accessible and useful. Access from anywhere makes a huge difference in today's work environment.
  • 16. Agenda How can I expand Google Docs? Overview of Google Apps Script What's cool in Google Docs? Features and functionality What's Google Docs? Overview and competitive positioning
  • 17. Forms
      • Easily create a form
  • 18. Forms
      • Easily create a form
      • Responses are automatically added to a spreadsheet
      • No sign-in required
  • 19. Forms features
      • Use compact grid format
  • 20. Forms
      • Use a compact grid format
      • Add page breaks and go to page
  • 21. Forms
      • Use a compact grid format
      • Add page breaks and go to page
      • Choose from a gallery of cool themes
  • 22. Forms
      • Use a compact grid format
      • Add page breaks and go to page
      • Choose from a gallery of cool themes
      • Generate summary charts in one click
  • 23. Drawing tool
      • Create and insert rich colorful drawings
    • 
      • Work alone or collaborate with others on a drawing
  • 24. Template Gallery
      • Commonly used templates
    • 
      • Use an existing one or create your own
    docs.google.com/templates invitations invoices fax cover letters mailing labels calendars
  • 25. Templates Gallery: Re-usable, Branded Assets
      • Templates Gallery includes "Domain Templates" to share common forms across a company
  • 26. Folder Sharing
    • It's easy...
      • Add items to a folder
      • Share the folder with others
      • When you add a new item to the shared folder, it will automatically be shared
  • 27. Translate Your Documents
      • Communicate and collaborate with global teams
      • Works in Documents and Spreadsheets
  • 28. Connections to Gmail through Labs
      • Get previews of documents, spreadsheets and presentations right in your email
  • 29. Connections to Gmail through Labs
      • Get previews of documents, spreadsheets and presentations right in your email
    • 
      • Google Docs gadget - add a box in the left column to display all your Docs
  • 30. Other Web Capabilities Integrated in Google Docs
      • Search the web using selected content
      • Spreadsheet Gadgets for image/web search, non-standard and animated charts, Maps, and other customizable data visualizations
      • Import Data live into a spreadsheet using HTML, XML, CSV, RSS/Atom
      • AutoFill includes "Magic fill" to generate related data lists
      • Lookup data on the web using the GoogleLookup formula/function
      • Lookup stock prices using GoogleFinance function
  • 31. Agenda How can I expand Google Docs? Overview of Google Apps Script What's cool in Google Docs? Features and functionality What's Google Docs? Overview and competitive positioning
  • 32. Custom development options for  Google Docs
      • Google Data APIs
        • Documents List API
        • Spreadsheets API
      • Spreadsheet Gadgets API
        • Custom visual capabilities 
        • Within spreadsheets or iGoogle or gadget containe 
      • Google Visualization API
        • Spreadsheets as a data source
      • Lightweight options:
        • Custom Templates
        • Custom HTML/JS Forms
        • Custom spreadsheets with data-import functions 
      • Google Apps Script
        • "Code-and-go" javascript within a spreadsheet
        • Access to mail, calendar, contacts, translation, etc.
        • Custom Functions or Workflow Automation
  • 33. Google Apps Script
      • Initiated from within Spreadsheets - web-based editor
      • Create custom functions or workflow automation
      • No "start-up" effort to set up development environment
      • Server-side Javascript - hosted on Google servers
      • Access to other Apps services and objects:
        • Spreadsheets
        • Mail
        • Calendar
        • Contacts
        • + Translation, Finance, URLfetch (http)
      •   Strong authorization model
        • user must authorize script for specific capabilities
      • Help: http://www.google.com/google-d-s/scripts/scripts.html

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