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Utilise Google Workspace LW.pptx

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Utilise Google Workspace LW.pptx

  1. 1. Guide to Google Workspace
  2. 2. What is Google Workspace? Workspace is a line of subscription services designed to help you achieve more with innovative online Google apps and intelligent cloud services. Google offer their own equivalents to the likes of Microsoft Word, Excel & PowerPoint known as; Docs, Sheets & Slides, but it is a whole lot more than just that. It includes a host of services which can assist with: -Productivity -Time management -Team collaboration -Document storing, accessing & sharing -External communications -Device management -And so much more!
  3. 3. So what is G-Suite? • Google Workspace is G-Suite • Google’s suite of apps went through a rebrand in October 2020. • What was formerly G-Suite is now Google Workspace
  4. 4. Google Workspace for everyone • Google Workspace is now available to anyone that has a Google account for free. • Not hugely different to what was available before, but all part of a rebrand to hone everything together under one headline.
  5. 5. What does Workspace include?
  6. 6. What do you need from Google Workspace?
  7. 7. Getting started with Google Workspace
  8. 8. Creating a Google account Creating an account is quick and easy. Head to, click “Sign in” and choose the option to “Create account”.
  9. 9. Your Google Workspace “hub” • or is your hub for Workspace and access to all the apps and tools that you would need.
  10. 10. Let’s start with Drive
  11. 11. Google Drive for folders, files and documents • Google Workspace free includes 15GB of storage • Google Workspace paid starts at 30GB of storage up to unlimited storage space depending on subscription
  12. 12. Google Drive
  13. 13. What can you do with Google Drive? Google Drive can be optimized as an individual owned private storage space, or a shared space for multiple users to access, upload and collaborate. Depending on your subscription level, Drive allows for the following: • Minimum of 15GB storage space which can be increased to unlimited storage space depending on subscription level. • Individual file sizes up to 1TB • Co-authoring (simultaneous editing) • Version history • File sharing (both internal and external) • Mobile device access • Local syncing of files to your devices
  14. 14. Docs, Sheets & Slides
  15. 15. Docs, Sheets & Slides
  16. 16. Docs, Sheets & Slides
  17. 17. Docs, Sheets & Slides
  18. 18. Exercise – Access and edit a collaborative document • W1rtStWfZ0_xGxVcUx8ucfdIolSPsh8WvjU/edit?usp=s haring
  19. 19. Version History • Enables you to roll back documents to earlier versions. • Full history of a document is stored on Google Drive
  20. 20. Sharing & Collaboration settings • No more attachments • Show staff how to create sharing settings • Decide on protocol for sharing permissions & expiration dates • Collaboration – work in real time on same document
  21. 21. Break 10 mins
  22. 22. Gmail and Calendar
  23. 23. Gmail for sending and receiving emails
  24. 24. Google Calendar for appointments and video calls
  25. 25. Chat and Meet
  26. 26. Google Chat
  27. 27. Google Meet
  28. 28. Keep
  29. 29. Google Keep for notes and to do lists
  30. 30. Jamboard
  31. 31. Jamboard for doodling, writing and sharing ideas
  32. 32. Forms
  33. 33. Forms for asking questions and gathering info
  34. 34. Sites
  35. 35. Google Sites for simple websites
  36. 36. What else do you need from Google Workspace?
  37. 37. Thank you Please complete the feedback form for this course using the QR code or this link.

Editor's Notes