Meetup - 13.10.2020 Fact is: never before have distributed and virtual teams been as important as over the last few months. But even after this initially unusual situation we will continue to work in distributed teams, be it due to globalization, cooperation or the "War for Talent". And perhaps the crisis will even enable us to strengthen our digital collaboration skills in such a way that we will be able to do this much more effectively and efficiently in the future. For this event, borisgloger has partnered with Erste Group to share numerous good practices with you. CHRISTOPH SCHMIEDINGER (borisgloger consulting), joined by MARGARITA YONOVA-POPOVA (Erste Bank AG) and ALEXANDRA ÖLLINGER (Erste Group IT) will present you a Corona Edition of our agile flavoured collaborative hacks for distributed teams. You can rewatch the presentation here: https://youtu.be/WUZ0WbkvX-M

1. W I T H S E L F – C O N F I D E N C E T O S U C C E S S
Collaboration Hacks
for Distributed Teams
borisgloger consulting GmbH
Margarita Yonova-Popova, Alexandra Öllinger
& Christoph Schmiedinger
13th of October 2020
borisgloger_consultingborisgloger_consultingBorisGlogerCons
Go to www.menti.com and use code 13 81 15 2

2. W I T H S E L F – C O N F I D E N C E T O S U C C E S S
Who are we?
2
Christoph Schmiedinger
Executive Consultant
borisgloger consulting
Alexandra Öllinger
Agile Coach
Erste Group IT
Margarita Yonova-Popova
Agile Coach
Erste Bank AG

3. W I T H S E L F – C O N F I D E N C E T O S U C C E S S
Our session today
3
Input
Collective
Intelligence
§ Intro 10 min
§ Input 45 min
§ Break-out 15 min
§ Closing 10 min
Ø Be open & ready to
share!Ø Slides will be shared
Ø Inputs will be collected &
shared as well!

4. W I T H S E L F – C O N F I D E N C E T O S U C C E S S
Mentimeter Session
4
Go to www.menti.com and use code 13 81 15 2

5. W I T H S E L F – C O N F I D E N C E T O S U C C E S S
The COVID-19 crisis changed the way we work…
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Mobility
Connectivity
Mobility
Connectivity

6. W I T H S E L F – C O N F I D E N C E T O S U C C E S S
Agile is about working together!
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§ “Task-Force“-mode
§ Strong focus
§ Close interaction & collaboration
§ Intensive synchronization
§ Haptic artefacts & visualization
§ Fast delivery of results
©luckybusiness @123rf.com

7. W I T H S E L F – C O N F I D E N C E T O S U C C E S S
But what if the team is distributed?
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©decorwithme @123rf.com

8. W I T H S E L F – C O N F I D E N C E T O S U C C E S S
2 major enablers
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People &
Processes
Tools &
Infrastructure

9. W I T H S E L F – C O N F I D E N C E T O S U C C E S S9
PEOPLE & PROCESSES
©luckybusiness @123rf.com

10. W I T H S E L F – C O N F I D E N C E T O S U C C E S S
Self-confidence
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§ Claim autonomy for decisions
§ … it is necessary to be successful
anyway
§ Define constraints with sponsors that
have to be met/considered
§ … which doesn’t mean never challenging
them again
©porteador @123rf.com

11. W I T H S E L F – C O N F I D E N C E T O S U C C E S S
Strong and ambitious visions
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Quelle: Space X (https://youtu.be/GhaD8XLoOl4)

12. W I T H S E L F – C O N F I D E N C E T O S U C C E S S
Need for strong & inspiring leadership
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§ Primary goal: Create a community
§ Accelerate & increase communication
§ Informal ways/channels are less
established
§ There is no “short conversation” in the
coffee kitchen
§ Reliability over procedure & processes
§ Visible and transparent daily routines
§ Mutual appreciation
§ Express “Thank you” explicitly!

13. W I T H S E L F – C O N F I D E N C E T O S U C C E S S
Clear Roles & Responsibilities
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§ Clear definition up-front
§ Common understanding
§ Role and expectation workshops
§ Create a team charter
§ Values, procedures and working model
§ Talk about it on a regular basis

14. W I T H S E L F – C O N F I D E N C E T O S U C C E S S
Trust is Key!
14
… and it is so difficult to establish
when the team is distributed…

15. W I T H S E L F – C O N F I D E N C E T O S U C C E S S
Communication is essential
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§ Open questions (try to avoid
yes/no questions)
§ Include quiet people (that don’t talk
if not asked)
© rawpixel @123rf.com

16. W I T H S E L F – C O N F I D E N C E T O S U C C E S S
“The circle way“ as communication process in your meetings
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Mike
5
Sebastian
6
Marianne
1
Oliver
9
Alex
2
Faruk
8
Karl
3
Ana
7
Sven
4
Jacky
10
Use check-in and check-out processes including personal questions

17. W I T H S E L F – C O N F I D E N C E T O S U C C E S S
Media richness
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the more sensitive the topic

18. W I T H S E L F – C O N F I D E N C E T O S U C C E S S
Heartbeat
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Credits for this idea to Tobias Leisgang (companypirate.de)

19. W I T H S E L F – C O N F I D E N C E T O S U C C E S S
Use participative decision-making processes
Ø Everyone should have a voice
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acceptify.at
Fists of Five

20. W I T H S E L F – C O N F I D E N C E T O S U C C E S S
Remote-”Pairing”
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§ Common achievement of a task
§ Intensive collaboration
§ Knowledge transfer
§ Regular rotation
§ Spread knowledge
§ Bond with each other
©gstockstudio @123rf.com

21. W I T H S E L F – C O N F I D E N C E T O S U C C E S S
Team mood
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Daily Happiness Metric
©greyjj @123rf.com

22. W I T H S E L F – C O N F I D E N C E T O S U C C E S S
Give kudos!
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http://kudobox.co/

23. W I T H S E L F – C O N F I D E N C E T O S U C C E S S
Remote coffee-break / Remote after-work beer
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Before Corona this was rather strange …
… now more and more people get used to it J.

24. W I T H S E L F – C O N F I D E N C E T O S U C C E S S
Factors of success for virtual collaboration & meetings
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25. W I T H S E L F – C O N F I D E N C E T O S U C C E S S25
TOOLS & INFRASTRUCTURE
©kubais @123rf.com

26. W I T H S E L F – C O N F I D E N C E T O S U C C E S S
Infrastructure is key!
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§ Professional videoconferencing & screen
sharing
§ Lightweight chat tools
§ Tools for visualization of the progress
§ Possibility to work from everywhere with
internet access
©dotshock @123rf.com
©dotshock @123rf.com

27. W I T H S E L F – C O N F I D E N C E T O S U C C E S S
Modern chat tools
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§ Slack, Atlassian Hipchat, Microsoft Teams, Mattermost, …
§ Organization in channels (principle of voluntariness)
§ Elimination of “internal only“-mails
§ Open APIs for further integration possibilities
Example: borisgloger consulting’s use of Microsoft Teams

28. W I T H S E L F – C O N F I D E N C E T O S U C C E S S
Electronic TaskBoards
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©trello.com

29. W I T H S E L F – C O N F I D E N C E T O S U C C E S S
All in one – Microsoft Office 365
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Microsoft Teams
Microsoft Planner
Microsoft Whiteboard
@ microsoft.com

30. W I T H S E L F – C O N F I D E N C E T O S U C C E S S
Video Conferencing
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§ Built-in
§ Microsoft Teams
§ Slack
§ Mattermost
§ Zoom
§ Jitsi

31. W I T H S E L F – C O N F I D E N C E T O S U C C E S S
Smart Boards
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©abluecup, neyro2008 & stterryk @123rf.com
Flip

32. W I T H S E L F – C O N F I D E N C E T O S U C C E S S
Remote collaboration
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§ Online corkboards/
whiteboards
§ pinup.com
§ note.ly
§ rooms.sh
§ Jamboard (Google)
§ Awwapp
§ whiteboardfox.com
§ scrumblr.ca
§ mural.co
§ miro.com

33. W I T H S E L F – C O N F I D E N C E T O S U C C E S S
Remote Retrospectives Templates
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https://www.teamretro.com/ https://funretro.io https://retrospected.com

34. W I T H S E L F – C O N F I D E N C E T O S U C C E S S
Use polling tools
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https://www.mentimeter.com https://polleverywhere.com

35. W I T H S E L F – C O N F I D E N C E T O S U C C E S S
Even for the most comprehensive visualization artefacts there are tools available!
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36. W I T H S E L F – C O N F I D E N C E T O S U C C E S S
Daily Check-outs
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From video conferencing to asynchronous information flow?

37. W I T H S E L F – C O N F I D E N C E T O S U C C E S S
Padlet
37

38. W I T H S E L F – C O N F I D E N C E T O S U C C E S S
Even more tools, tools and tools
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§ https://www.collaborationsuperpowers.com/tools/
§ https://www.thecouchmanager.com/the-ultimate-
list-of-virtual-team-technology-tools/
§ https://proagile.de/remote-guide-fuer-agile-
teams/#remote-tools
@istock/demaerre

39. W I T H S E L F – C O N F I D E N C E T O S U C C E S S
… and yes, many of those tools cost money
39
§ … but again, if teams are
unproductive, this will cost
a lot more
§ Difficulty is that these
costs are not as visible as a
monthly pass of $9 per
team member
@istock/PeopleImages

40. W I T H S E L F – C O N F I D E N C E T O S U C C E S S
Breakout Session (15min)
40
>> Do you know other useful infrastructure/tools
that help to boost team productivity?
>> Do you have other good practices in mind that deal with people
and processes used for distributed and remote teams?
Go to www.menti.com and use code 13 81 15 2

41. W I T H S E L F – C O N F I D E N C E T O S U C C E S S
Break-out Sessions
41
Break-out 1: JANUARY https://bit.ly/2GK2ams
Break-out 2: FEBRUARY https://bit.ly/34xVXCw
Break-out 3: MARCH https://bit.ly/2I8EGrX
Break-out 4: APRIL https://bit.ly/36J7PUU
Break-out 5: MAY https://bit.ly/3d7qued
Breakout 6: JUNE https://bit.ly/3d7sxPv
Breakout 7: JULY https://bit.ly/3d74LDd
Breakout 8: AUGUST https://bit.ly/36GtmgU
Breakout 9: SEPTEMBER https://bit.ly/2GNOKpo
Breakout 10: OCTOBER https://bit.ly/3lqjH2g
Breakout 11: NOVEMBER https://bit.ly/3lpoXDg
Breakout 12: DECEMBER https://bit.ly/33DvnZa
In which month were you born? Go to your corresponding break-out session!
After the Break-out Session,
please return back here
to the main room
https://bit.ly/3iGMb5R
Go to www.menti.com
and use code 13 81 15 2

42. W I T H S E L F – C O N F I D E N C E T O S U C C E S S
Remote Collaboration for Agile Teams
42
1-DAY REMOTE TRAINING
§ How to design effective remote meetings?
§ How to ensure the same productivity in the home office?
§ How to implement agile collaboration in the virtual office
from the living room?
§ How does the roles of ScrumMaster, Product Owner and
DevTeam change in a remote context?
§ Which tools and tricks can improve remote collaboration
and keep team spirit high?
training@borisgloger.com

43. W I T H S E L F – C O N F I D E N C E T O S U C C E S S
New Whitepaper: Agile Banking Status Quo
43
The speed of agile transformation projects in banking is
increasing rapidly. This also increases the demand for
agility in other areas than product development such as
sales, audit or risk management.
Download Whitepaper for free:
www.borisgloger.com/whitepaper

44. W I T H S E L F – C O N F I D E N C E T O S U C C E S S44