What is Documentation Dr A.S.Charyulu

What is a Document? A “document” is a collection of data, regardless of the medium on which it is recorded. Documents include both paper and electronic. Document, from Latin “documentum' and “doceo” literally refers to teach, both for giving instructions and for warning purposes.

A “document” is a collection of data, regardless of the medium on which it is recorded.

Documents include both paper and electronic.

Document, from Latin “documentum' and “doceo” literally refers to teach, both for giving instructions and for warning purposes.

The process of systematically collecting, organizing, storing, retrieving, and disseminating information. A process used for the purpose of learining or sharing or for recording intellectual property. Output of documentation process can be written, visual and audio information about for example, an object, a practice, a product or an event. What is Documentation?

The process of systematically collecting, organizing, storing, retrieving, and disseminating information.

A process used for the purpose of learining or sharing or for recording intellectual property.

Output of documentation process can be written, visual and audio information about for example, an object, a practice, a product or an event.

Information Flow in Agriculture AKIS/RD system integrates farmers, agricultural educators, researchers and extensionists to harness knowledge and information from various sources for better farming and improved livelihoods. Where is “Documentation”? (Adopted from FAO/World Bank)

AKIS/RD system integrates farmers, agricultural educators, researchers and extensionists to harness knowledge and information from various sources for better farming and improved livelihoods.

Why Documentation in Agriculture?

Abstracts: A short summary of an article or book; abstracts are provided along with citation information in many periodical indexes, and may be written by either the paper's author or an indexer. Almanac: A book published every year that contains facts and information such as important days, times of the sun rising and going down or changes in the moon Annual Reports: A printed publication, usually less than 100 pages in length, submitted each year by the officers of a publicly held companym or organisation to its board of directors (or other governing body)‏ Book: A set of pages that have been fastened together inside a cover to be read or written in. Types of Documentation

Abstracts: A short summary of an article or book; abstracts are provided along with citation information in many periodical indexes, and may be written by either the paper's author or an indexer.

Almanac: A book published every year that contains facts and information such as important days, times of the sun rising and going down or changes in the moon

Annual Reports: A printed publication, usually less than 100 pages in length, submitted each year by the officers of a publicly held companym or organisation to its board of directors (or other governing body)‏

Book: A set of pages that have been fastened together inside a cover to be read or written in.

Case Study: A detailed account giving information about the development of a person, group or thing, especially in order to show general principles Dictionaries: A book that contains a list of words in alphabetical order with their meanings explained or written in another language, or a similar product for use on a computer: Digest: A collection of previously published material, such as articles, essays, or reports, usually in edited or condensed form. Usually organized in a systematic or classified order. Directories: A book which gives a list of names, addresses or other facts Encyclopedias: A book or set of books containing many articles arranged in alphabetical order Types of Documentation

Case Study: A detailed account giving information about the development of a person, group or thing, especially in order to show general principles

Dictionaries: A book that contains a list of words in alphabetical order with their meanings explained or written in another language, or a similar product for use on a computer:

Digest: A collection of previously published material, such as articles, essays, or reports, usually in edited or condensed form. Usually organized in a systematic or classified order.

Directories: A book which gives a list of names, addresses or other facts

Encyclopedias: A book or set of books containing many articles arranged in alphabetical order

Guide: A book which gives you the most important information about a particular subject Handbooks : A book which contains instructions or advice about how to do something or the most important and useful information about a subject Journal: A serious magazine or newspaper which is published regularly, usually about a specialist subject Magazine: A type of thin book with large pages and a paper cover which contains articles and photographs and is published every week or month Manual: A book which gives you practical instructions on how to do something or how to use something. Manuscripts: An original copy of a book or article before it is printed Types of Documentation

Guide: A book which gives you the most important information about a particular subject

Handbooks : A book which contains instructions or advice about how to do something or the most important and useful information about a subject

Journal: A serious magazine or newspaper which is published regularly, usually about a specialist subject

Magazine: A type of thin book with large pages and a paper cover which contains articles and photographs and is published every week or month

Manual: A book which gives you practical instructions on how to do something or how to use something.

Manuscripts: An original copy of a book or article before it is printed

Monograph: A long article or a short book on a particular subject Newsletter or Bulletin: A printed document containing information about the recent activities of an organization, which is sent regularly to the organization's members: Occasional Papers: Information Published on an special event Pamphlet: A thin book with only a few pages which gives information or an opinion about something Policy Briefings: A document which outlines the rationale for choosing a particular policy alternative or course of action in a current policy debate. It is commonly produced in response to a request directly from a decision-maker or within an organisation that intends to advocate for the position detailed in the brief. Types of Documentation

Monograph: A long article or a short book on a particular subject

Newsletter or Bulletin: A printed document containing information about the recent activities of an organization, which is sent regularly to the organization's members:

Occasional Papers: Information Published on an special event

Pamphlet: A thin book with only a few pages which gives information or an opinion about something

Policy Briefings: A document which outlines the rationale for choosing a particular policy alternative or course of action in a current policy debate. It is commonly produced in response to a request directly from a decision-maker or within an organisation that intends to advocate for the position detailed in the brief.

Position paper: A summary of a country's position on a topic Reports: (Project Reports, Research Reports, and Technical reports)- A formatted and organized presentation of data. Training Calendar: A document which gives total training programmes of an organisation in a calendar year. Working Papers: Working Papers are pre-publication versions of academic articles, book chapters, or reviews. Yearbooks: A book published every year by an organization, that gives various facts about the events and achievements of the previous or present year. Success Story: An account of achievement of something desired, planned, or attempted. Types of Documentation

Position paper: A summary of a country's position on a topic

Reports: (Project Reports, Research Reports, and Technical reports)- A formatted and organized presentation of data.

Training Calendar: A document which gives total training programmes of an organisation in a calendar year.

Working Papers: Working Papers are pre-publication versions of academic articles, book chapters, or reviews.

Yearbooks: A book published every year by an organization, that gives various facts about the events and achievements of the previous or present year.

Success Story: An account of achievement of something desired, planned, or attempted.

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