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Explains what is documentation, its role in agricultural innovation dissemination, and types of documentation.

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  • HATS: A Design Procedure for Routine Business Documents, adapted from William H. Baker’s “HATS: A Design Procedure for Routine Business Documents,” B usiness Communication Quarterly V. 64, no. 2 June 2001. Composed for the Purdue Writing Lab by Allen Brizee, Ph.D. Student, Rhetoric and Composition, Purdue University Adapted from William H. Baker’s “HATS: A Design Procedure for Routine Business Documents,” Business Communication Quarterly V. 64, no. 2 June 2001.
  • Documentation

    1. 1. What is Documentation Dr A.S.Charyulu
    2. 2. What is a Document? <ul><li>A “document” is a collection of data, regardless of the medium on which it is recorded. </li></ul><ul><li>Documents include both paper and electronic. </li></ul><ul><li>Document, from Latin “documentum' and “doceo” literally refers to teach, both for giving instructions and for warning purposes. </li></ul>
    3. 3. <ul><li>The process of systematically collecting, organizing, storing, retrieving, and disseminating information. </li></ul><ul><li>A process used for the purpose of learining or sharing or for recording intellectual property. </li></ul><ul><li>Output of documentation process can be written, visual and audio information about for example, an object, a practice, a product or an event. </li></ul>What is Documentation?
    4. 4. Information Flow in Agriculture <ul><li>AKIS/RD system integrates farmers, agricultural educators, researchers and extensionists to harness knowledge and information from various sources for better farming and improved livelihoods. </li></ul>Where is “Documentation”? (Adopted from FAO/World Bank)
    5. 5. Why Documentation in Agriculture?
    6. 6. <ul><li>Abstracts: A short summary of an article or book; abstracts are provided along with citation information in many periodical indexes, and may be written by either the paper's author or an indexer. </li></ul><ul><li>Almanac: A book published every year that contains facts and information such as important days, times of the sun rising and going down or changes in the moon </li></ul><ul><li>Annual Reports: A printed publication, usually less than 100 pages in length, submitted each year by the officers of a publicly held companym or organisation to its board of directors (or other governing body)‏ </li></ul><ul><li>Book: A set of pages that have been fastened together inside a cover to be read or written in. </li></ul>Types of Documentation
    7. 7. <ul><li>Case Study: A detailed account giving information about the development of a person, group or thing, especially in order to show general principles </li></ul><ul><li>Dictionaries: A book that contains a list of words in alphabetical order with their meanings explained or written in another language, or a similar product for use on a computer: </li></ul><ul><li>Digest: A collection of previously published material, such as articles, essays, or reports, usually in edited or condensed form. Usually organized in a systematic or classified order. </li></ul><ul><li>Directories: A book which gives a list of names, addresses or other facts </li></ul><ul><li>Encyclopedias: A book or set of books containing many articles arranged in alphabetical order </li></ul>Types of Documentation
    8. 8. <ul><li>Guide: A book which gives you the most important information about a particular subject </li></ul><ul><li>Handbooks : A book which contains instructions or advice about how to do something or the most important and useful information about a subject </li></ul><ul><li>Journal: A serious magazine or newspaper which is published regularly, usually about a specialist subject </li></ul><ul><li>Magazine: A type of thin book with large pages and a paper cover which contains articles and photographs and is published every week or month </li></ul><ul><li>Manual: A book which gives you practical instructions on how to do something or how to use something. </li></ul><ul><li>Manuscripts: An original copy of a book or article before it is printed </li></ul>Types of Documentation
    9. 9. <ul><li>Monograph: A long article or a short book on a particular subject </li></ul><ul><li>Newsletter or Bulletin: A printed document containing information about the recent activities of an organization, which is sent regularly to the organization's members: </li></ul><ul><li>Occasional Papers: Information Published on an special event </li></ul><ul><li>Pamphlet: A thin book with only a few pages which gives information or an opinion about something </li></ul><ul><li>Policy Briefings: A document which outlines the rationale for choosing a particular policy alternative or course of action in a current policy debate. It is commonly produced in response to a request directly from a decision-maker or within an organisation that intends to advocate for the position detailed in the brief. </li></ul>Types of Documentation
    10. 10. <ul><li>Position paper: A summary of a country's position on a topic </li></ul><ul><li>Reports: (Project Reports, Research Reports, and Technical reports)- A formatted and organized presentation of data. </li></ul><ul><li>Training Calendar: A document which gives total training programmes of an organisation in a calendar year. </li></ul><ul><li>Working Papers: Working Papers are pre-publication versions of academic articles, book chapters, or reviews. </li></ul><ul><li>Yearbooks: A book published every year by an organization, that gives various facts about the events and achievements of the previous or present year. </li></ul><ul><li>Success Story: An account of achievement of something desired, planned, or attempted. </li></ul>Types of Documentation
    11. 11. The End