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Powerpoint school

  1. 1. Microsoft Excel An Introduction to Spreadsheets
  2. 2. The Basics <ul><li>A workbook consists of 16 spreadsheets. </li></ul><ul><li>Each spreadsheet is partitioned into rows and columns. </li></ul><ul><li>A cell is the intersection of a row and column. </li></ul><ul><li>Rows are labeled 1, 2, …, 65536. </li></ul><ul><li>Columns are labeled A, B, …, Z, AA, AB, …, AZ, BA, BB, … , IV. </li></ul>
  3. 3. Basics ... <ul><li>A cell is referenced by its column label followed by its row label. For example, </li></ul>ROW COLUMN
  4. 4. Printing… <ul><li>File | Print : </li></ul><ul><li>Entire workbook </li></ul><ul><li>Current worksheet </li></ul>
  5. 5. A cell can contain <ul><li>text Total Sales </li></ul><ul><li>a number 234.6 </li></ul><ul><li>a formula (must begin with an =) =B2-C7 </li></ul><ul><li>a built-in function (must begin with an =) =SUM(K3..K9) </li></ul>
  6. 6. Changing the size of columns <ul><li>Move the mouse between the two columns that you want to alter. </li></ul><ul><li>The arrow will change to a plus sign, and then you can click on the line and change the width of the column. </li></ul>
  7. 7. Change the size of rows <ul><li>To change the size of the rows you do the same thing that you did to change the size of the columns. </li></ul><ul><li>The only difference is you put the mouse between the two numbers instead of letters </li></ul>
  8. 8. Importing a Text File <ul><li>From the File menu, choose Open </li></ul><ul><li>Enter the name of the text file </li></ul><ul><li>Click OK </li></ul><ul><li>Follow the steps displayed by the Text Import Wizard </li></ul>
  9. 9. Adding Style to a worksheet <ul><li>Select the desired range of cells you want </li></ul><ul><li>Choose Format, then Style </li></ul><ul><li>Open the Style Name drop-down list box </li></ul><ul><li>Select the style you want </li></ul><ul><li>Click OK </li></ul>
  10. 10. Formatting Cells <ul><li>Choose Cells from the Format menu </li></ul><ul><li>Click on a tab (for example, Number) </li></ul><ul><li>Select format (for example, choose currency, 2 decimal places) </li></ul><ul><li>Click OK </li></ul>
  11. 11. Copying a Formula <ul><li>Move the mouse to the bottom-right corner of the cell to be copied. </li></ul><ul><li>When the cursor changes shape to +, click and drag the mouse over the cells you are copying to. </li></ul><ul><li>Release the mouse. </li></ul>
  12. 12. Using Autofill <ul><li>Quick way to copy cells and their formulas: </li></ul><ul><li>- Click on a cell </li></ul><ul><li>- Point the mouse to the Fill handle </li></ul><ul><li> arrow becomes + </li></ul><ul><li>- Drag to range of cells then release </li></ul>
  13. 13. The autofill feature allows you to copy the first entry to the end of the column
  14. 14. Using Functions <ul><li>Click the f x button to start the function wizard. </li></ul><ul><li>Locate the function to be entered into a cell. </li></ul>
  15. 15. Function ... <ul><li>Enter a cell reference for each argument of the function. </li></ul><ul><li>A cell reference may be a range of cells or a single cell. </li></ul><ul><li>Click Finish. </li></ul>
  16. 16. Charts <ul><li>To make a chart click on the chart wizard. </li></ul><ul><li>Now decide what kind of chart you would like to use. </li></ul><ul><li>Enter the formula =$E$2:$E$6 into the range box. </li></ul><ul><li>Then enter the necessary information into step 2, and then press finish. </li></ul>
  17. 19. This is similar to what your chart should look like, depending on the type of chart you select.
  18. 20. Sorting data in a worksheet. <ul><li>To sort any kind of data in a worksheet select the data you want sorted and then go to sort in the data menu. </li></ul><ul><li>Press continue with the current selection. </li></ul><ul><li>Press ascending to make the information be sorted alphabetically A-Z, press ok. </li></ul><ul><li>Your information will now appear sorted by first name A-Z. </li></ul>
  19. 21. Template <ul><li>A template is a worksheet in which text and formulas have been entered but the data manipulated by the formulas have been left out. A template is created when it is used on a periodic basis, e.g., a quarterly report, a grade roster, … . </li></ul>
  20. 22. Example template Student names and grades are left out
  21. 23. Copying cells <ul><li>Cell Formula Let the above notation represent that a Formula is stored in a Cell . For example, D2 B2 * C2 says that formula =B2*C2 is stored in cell D2. To compute the formula in Cell destination copied from Cell source use the notation below: </li></ul><ul><li>Cell source Formula source c | | r Cell destination Formula destination where c = change in column from source to destination and r = change in row from source to destination. </li></ul>
  22. 24. Relative Addressing <ul><li>Copy D2’s contents to cell D10 D2 B2 * C2 c=0 | | r=8 D10 ? Do not change the column but advance the row by 8 implies B10 * C10 is the formula stored in cell D10. </li></ul>Change all columns by c and change all rows by r
  23. 25. Saving and printing a worksheet. <ul><li>File | Save or Save as </li></ul><ul><li>Entire workbook </li></ul><ul><li>will be saved </li></ul>
  24. 26. Questions, Comments, Concerns? <ul><li>Microsoft Excel Assistance </li></ul>