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  • 1. Microsoft Excel An Introduction to Spreadsheets
  • 2. The Basics
    • A workbook consists of 16 spreadsheets.
    • Each spreadsheet is partitioned into rows and columns.
    • A cell is the intersection of a row and column.
    • Rows are labeled 1, 2, …, 65536.
    • Columns are labeled A, B, …, Z, AA, AB, …, AZ, BA, BB, … , IV.
  • 3. Basics ...
    • A cell is referenced by its column label followed by its row label. For example,
  • 4. Printing…
    • File | Print :
    • Entire workbook
    • Current worksheet
  • 5. A cell can contain
    • text Total Sales
    • a number 234.6
    • a formula (must begin with an =) =B2-C7
    • a built-in function (must begin with an =) =SUM(K3..K9)
  • 6. Changing the size of columns
    • Move the mouse between the two columns that you want to alter.
    • The arrow will change to a plus sign, and then you can click on the line and change the width of the column.
  • 7. Change the size of rows
    • To change the size of the rows you do the same thing that you did to change the size of the columns.
    • The only difference is you put the mouse between the two numbers instead of letters
  • 8. Importing a Text File
    • From the File menu, choose Open
    • Enter the name of the text file
    • Click OK
    • Follow the steps displayed by the Text Import Wizard
  • 9. Adding Style to a worksheet
    • Select the desired range of cells you want
    • Choose Format, then Style
    • Open the Style Name drop-down list box
    • Select the style you want
    • Click OK
  • 10. Formatting Cells
    • Choose Cells from the Format menu
    • Click on a tab (for example, Number)
    • Select format (for example, choose currency, 2 decimal places)
    • Click OK
  • 11. Copying a Formula
    • Move the mouse to the bottom-right corner of the cell to be copied.
    • When the cursor changes shape to +, click and drag the mouse over the cells you are copying to.
    • Release the mouse.
  • 12. Using Autofill
    • Quick way to copy cells and their formulas:
    • - Click on a cell
    • - Point the mouse to the Fill handle
    • arrow becomes +
    • - Drag to range of cells then release
  • 13. The autofill feature allows you to copy the first entry to the end of the column
  • 14. Using Functions
    • Click the f x button to start the function wizard.
    • Locate the function to be entered into a cell.
  • 15. Function ...
    • Enter a cell reference for each argument of the function.
    • A cell reference may be a range of cells or a single cell.
    • Click Finish.
  • 16. Charts
    • To make a chart click on the chart wizard.
    • Now decide what kind of chart you would like to use.
    • Enter the formula =$E$2:$E$6 into the range box.
    • Then enter the necessary information into step 2, and then press finish.
  • 17.  
  • 18.  
  • 19. This is similar to what your chart should look like, depending on the type of chart you select.
  • 20. Sorting data in a worksheet.
    • To sort any kind of data in a worksheet select the data you want sorted and then go to sort in the data menu.
    • Press continue with the current selection.
    • Press ascending to make the information be sorted alphabetically A-Z, press ok.
    • Your information will now appear sorted by first name A-Z.
  • 21. Template
    • A template is a worksheet in which text and formulas have been entered but the data manipulated by the formulas have been left out. A template is created when it is used on a periodic basis, e.g., a quarterly report, a grade roster, … .
  • 22. Example template Student names and grades are left out
  • 23. Copying cells
    • Cell Formula Let the above notation represent that a Formula is stored in a Cell . For example, D2 B2 * C2 says that formula =B2*C2 is stored in cell D2. To compute the formula in Cell destination copied from Cell source use the notation below:
    • Cell source Formula source c | | r Cell destination Formula destination where c = change in column from source to destination and r = change in row from source to destination.
  • 24. Relative Addressing
    • Copy D2’s contents to cell D10 D2 B2 * C2 c=0 | | r=8 D10 ? Do not change the column but advance the row by 8 implies B10 * C10 is the formula stored in cell D10.
    Change all columns by c and change all rows by r
  • 25. Saving and printing a worksheet.
    • File | Save or Save as
    • Entire workbook
    • will be saved
  • 26. Questions, Comments, Concerns?
    • Microsoft Excel Assistance