Referencing state archives
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This document provides guidelines for referencing archival documents from the State Records Office of Western Australia. It outlines the key elements that should be included in a reference such as a description of the item, the aggregate or collection it belongs to, and the name and location of the repository. Examples are given of references in footnote, in-text, and bibliography styles based on the Chicago Manual of Style, MLA, and Harvard styles. Tools for creating references such as Zotero, EndNote, and ProCite are also listed.
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Referencing state archives
- 1. Referencing State archives Lise Summers State Records Office of Western Australia GOVERNMENT OF WESTERN AUSTRALIA
- 2. Why reference? · Provides a checklist of references used · Adds credibility to a published or completed work · Helps future researchers find the original reference .
- 4. Description of the item Author e.g. US Premier to Minister for Lands; Mrs McGillicuddy to Premier And/or Agency e.g. WAA 42; Premier’s Department; Black Flag Police Station Title e.g. ‘Re referencing archives’, file 2011/1
- 5. Aggregate of items or collection Western Australia Series (WAS) e.g. WAS 50; Ratebooks; Exploration plans Consignment (Cons) e.g. cons. 3836
- 6. Repository information State Records Office of Western Australia (SROWA)
- 7. Footnote examples Chicago Manual of Style Full – Department of Lands and Surveys, “Hon. Premier - Native Flora Protection Act - to be administered by Minister for Lands,” File, 1913/4205, Cons. 1657, SROWA. Abbreviated – L&S, 1913/4205, cons. 1657, SROWA
- 8. In text referencing Harvard – (Lands and Surveys, 1913.) (Lands and Surveys, 1913/4205)
- 9. Bibliography MLA Department of Lands and Surveys. “Hon. Premier - Native Flora Protection Act - to be administered by Minister for Lands.” “ Fauna and flora protection in New South Wales, 1866-1948 - Journal of Australian Studies.” Web. 25 Aug. 2009. Forests Department. “Flora - general - preservation of wildflowers..”
- 10. Bibliography Chicago Department of Lands and Surveys. “Hon. Premier - Native Flora Protection Act - to be administered by Minister for Lands.” File, n.d. 1913/4205, Cons. 1657. SROWA. “ Fauna and flora protection in New South Wales, 1866-1948 - Journal of Australian Studies,” n.d. http://www.informaworld.com/smpp/ftinterface~content=a911276422~fulltext=713240930. Forests Department. “Flora - general - preservation of wildflowers..” File, n.d. 00489/F3701 (previously 1968/390), Cons 5677. SROWA.
- 11. Bibliography Harvard Fauna and flora protection in New South Wales, 1866-1948 - Journal of Australian Studies. Available at: http://www.informaworld.com/smpp/ftinterface~content=a911276422~fulltext=713240930 [Accessed August 25, 2009]. State Records Office of Western Australia Department of Lands and Surveys, Hon. Premier - Native Flora Protection Act - to be administered by Minister for Lands. Forests Department, Flora - general - preservation of wildflowers.
- 12. Australian Government Manual Archives Series (Consignment – not required by the Manual but a help to us!) Item number SROWA, WAS 50 – Exploration plans, 001, A.C. Gregory - explorations in Northern Districts No. I, 1848. SROWA, WAS50, 001. (where volume numbers are repeated in multiple consignments, you should definitely provide the cons. Number)
Editor's Notes
- Introduction – name, role and institution. Lecture – what are archives, how are they used, where can they be found.
- Introduction – name, role and institution. Lecture – what are archives, how are they used, where can they be found.
- Introduction – name, role and institution. Lecture – what are archives, how are they used, where can they be found.
- Introduction – name, role and institution. Lecture – what are archives, how are they used, where can they be found.
- Introduction – name, role and institution. Lecture – what are archives, how are they used, where can they be found.
- Introduction – name, role and institution. Lecture – what are archives, how are they used, where can they be found.
- Introduction – name, role and institution. Lecture – what are archives, how are they used, where can they be found.
- Introduction – name, role and institution. Lecture – what are archives, how are they used, where can they be found.
- Introduction – name, role and institution. Lecture – what are archives, how are they used, where can they be found.
- Introduction – name, role and institution. Lecture – what are archives, how are they used, where can they be found.
- Introduction – name, role and institution. Lecture – what are archives, how are they used, where can they be found.
- Introduction – name, role and institution. Lecture – what are archives, how are they used, where can they be found.
- Introduction – name, role and institution. Lecture – what are archives, how are they used, where can they be found.