learn how to create basic queries in Access 2007 Notes suitable for EDCL module 5 exams

1. Introduction to Access [CREATING BASIC QUERIES]
These notes are copyright Richard Butler of www.12MinuteGuides.com
The guides are given for educational purposes are designed to be read within
12 minutes.
Please note the author supplies these guides to you as is. To keep updated
on these guides ensure you sign up to kept informed.
To your greater educational success
Richard Butler
Author
12MinuteGuides.com
1 (C) Richard Butler 2010 http://www.12MinuteGuides.com

2. Introduction to Access [CREATING BASIC QUERIES]
Getting Started With Queries
The following box appears:
Press OK
2 (C) Richard Butler 2010 http://www.12MinuteGuides.com

3. Introduction to Access [CREATING BASIC QUERIES]
From this screen choose the fields you wish to use in your query
To select all fields click on the >> button
This brings all fields over
3 (C) Richard Butler 2010 http://www.12MinuteGuides.com

4. Introduction to Access [CREATING BASIC QUERIES]
Your screen should look like this
4 (C) Richard Butler 2010 http://www.12MinuteGuides.com

5. Introduction to Access [CREATING BASIC QUERIES]
The next screen can be left as it is
5 (C) Richard Butler 2010 http://www.12MinuteGuides.com

6. Introduction to Access [CREATING BASIC QUERIES]
The final screen appears:
Once you click finish the following screen will appear.
Note your query has been set up now you have to actually tell the database
what you are searching for.
6 (C) Richard Butler 2010 http://www.12MinuteGuides.com

7. Introduction to Access [CREATING BASIC QUERIES]
Decide what you are to search for and enter in the appropriate field.
Remember if for example you are looking for dominant fish you must enter in a
type of fish that is contained in the database listing.
This query will return information for any lake with Trout in it.
Click on the Run button to run the report:
It will appear as follows:
7 (C) Richard Butler 2010 http://www.12MinuteGuides.com

8. Introduction to Access [CREATING BASIC QUERIES]
Look at the left hand side of the screen
You will see a new icon which is the query icon:
Close of the query by clicking on the box in the right corner of the right hand
window:
If you don’t do this it may cause an error message to appear
Save the query when asked:
8 (C) Richard Butler 2010 http://www.12MinuteGuides.com

9. Introduction to Access [CREATING BASIC QUERIES]
Now that you have the query you can create a report based on it
Go to the Create ribbon and choose the Report Wizard as shown below:
The following appears:
Ensure you choose the query you wish to create the report from.
Bring all the fields across as before and then click on Next
9 (C) Richard Butler 2010 http://www.12MinuteGuides.com

10. Introduction to Access [CREATING BASIC QUERIES]
The following appears:
Click Next
10 (C) Richard Butler 2010 http://www.12MinuteGuides.com

11. Introduction to Access [CREATING BASIC QUERIES]
From the following screen click Next
11 (C) Richard Butler 2010 http://www.12MinuteGuides.com

12. Introduction to Access [CREATING BASIC QUERIES]
From the final screen click Finish
The report is now created and will appear on the left hand side:
12 (C) Richard Butler 2010 http://www.12MinuteGuides.com

13. Introduction to Access [CREATING BASIC QUERIES]
Modifying A Query
You can modify existing queries by double clicking on them from the left hand
side of the screen
When it appears you may need to go into design view
Do this by clicking on the button below found on the Home ribbon
In this example we are going to run a query based on three criteria. All criteria
must be satisfied in order for results to be show.
The criteria below are:
Distance of lake from hotel 4km
Dominant fish Trout
Boats for hire Yes
The query would look like the one below.
Note there is no need to put the km in after the 4
Entering in the above and press the Run icon will display the results (if any)
13 (C) Richard Butler 2010 http://www.12MinuteGuides.com